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Office Assistant

Jefferson Ecommerce Solutions Medford, OR 97501 Full-time
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Jefferson E-Commerce is a rapidly expanding logistics and white-labeling company ancillary to the hemp business in beautiful Southern Oregon with customers across the US. We have a fast paced but relaxed work environment of committed specialists that are happy to train and grow the tools in your skillset; Learning the intricacies of logistics and supply chain, product packaging, inventory management, E-Commerce, white-label order fulfillment, process engineering, customer service, marketing, and more. Experience is easily gained here, and career development can happen quickly leaving room for more responsibilities, pay increases, and bonuses. This could be the start of your next career in this vast industry. If you think you are a focused and driven individual, your opportunity awaits!

We are currently seeking a friendly, open-minded individual with a strong work ethic who is interested in a fast-paced start up environment.

Duties could include:

  • Welcoming visitors to the office and providing visitors with information
  • Answering calls and providing customer service
  • Scheduling meetings and maintaining the company’s shared calendar
  • Keeping an inventory of office supplies and ordering new ones as necessitated
  • Provide support to the marketing department as needed, such as proofreading copy and assist with marketing campaigns
  • Assist the production and fulfillment team with tracking inventory, product packaging and order fulfillment
  • Perform market and industry research

Qualifications

  • Flexibility and the capacity to prioritize new tasks
  • Exceptional interpersonal and communication skills
  • Excellent writing skills – strong spelling, grammar, and punctuation
  • Excellent time management skills
  • Self-organization
  • Customer service
  • Detail Oriented
  • Basic computer skills (email, Microsoft Office, Excel, Google Spreadsheets, etc.)
  • Additional qualifications such as photoshop, proficient copywriting, etc. can allow for higher salary

Additional Information

We have a great team that creates a great atmosphere with a centralized large room work environment. We treat our co-workers with a high level of respect. Employee lounge is one of a kind, with frequent employee parties in downtown Medford at our main location. We are in search of a long-term employee, not temporary employment. If the fit is right and skills are present, this is a transition opportunity for a higher paid position in sales or marketing. Reliable transportation is a must. Must be able to commit to set schedule at least 20-40 hours a week with daily, in office, start time at 9am.

Work Remotely

  • No

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

  • Flexible schedule
  • Paid time off
  • Professional development assistance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Medford, OR 97501: Reliably commute or planning to relocate before starting work (Required)

Education:

  • High school or equivalent (Preferred)

Experience:

  • Customer service: 1 year (Required)

Work Location: One location

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If you think you are a focused and driven individual, your opportunity awaits!</p><p>We are currently seeking a friendly, open-minded individual with a strong work ethic who is interested in a fast-paced start up environment.</p><p><b>Duties could include: </b></p><ul><li>Welcoming visitors to the office and providing visitors with information</li><li>Answering calls and providing customer service</li><li>Scheduling meetings and maintaining the company’s shared calendar</li><li>Keeping an inventory of office supplies and ordering new ones as necessitated</li><li>Provide support to the marketing department as needed, such as proofreading copy and assist with marketing campaigns</li><li>Assist the production and fulfillment team with tracking inventory, product packaging and order fulfillment</li><li>Perform market and industry research</li></ul><p><b>Qualifications</b></p><ul><li>Flexibility and the capacity to prioritize new tasks</li><li>Exceptional interpersonal and communication skills</li><li>Excellent writing skills – strong spelling, grammar, and punctuation</li><li>Excellent time management skills</li><li>Self-organization</li><li>Customer service</li><li>Detail Oriented</li><li>Basic computer skills (email, Microsoft Office, Excel, Google Spreadsheets, etc.)</li><li>Additional qualifications such as photoshop, proficient copywriting, etc. can allow for higher salary</li></ul><p><b>Additional Information</b></p><p>We have a great team that creates a great atmosphere with a centralized large room work environment. We treat our co-workers with a high level of respect. Employee lounge is one of a kind, with frequent employee parties in downtown Medford at our main location. We are in search of a long-term employee, not temporary employment. If the fit is right and skills are present, this is a transition opportunity for a higher paid position in sales or marketing. Reliable transportation is a must. 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Responsibilities Prepare communications, such as memos, emails, invoices, reports and other correspondence.</p><p>Transcribe new policies and maintain up-to-date Employee Handbook and Policies and Procedures .</p><p>Create and maintain filing systems, both electronic and physical, and copying, binding, and scanning other important company records.</p><p>Transcribe data and gather research pertaining to specific projects for executive analysis.</p><p>Schedule appointments, maintain calendars, and coordinate staff and other meetings.</p><p>Assists Human Resource manager in the administrative functions related to H/R.</p><p>This includes, but not limited to, resume filtering, candidate phone screenings &amp; background checks, onboarding of new staff, and manages employee documents and time keeping protocols.</p><p>Serve as a link between staff members and our employee resources such as email assistance, company documents, and provides information by answering questions and requests.</p><p>Listen in AMCO Board meetings every two months and gather notes for upper management review.</p><p>Keep up-to-date records and communication of any regulation changes the AMCO Board institutes.</p><p>Run errands for the company such as paying vendors, picking up supplies, post office, etc.</p><p>Execute on Special Projects timely and effectively.</p><p>Other duties may be assigned.</p><p><b>Job :</b></p><p>Full -time Pay : $18.00 - $21.00 per hour Benefits : Employee discount Paid time off Schedule :8 hour shift Day shift Monday to Friday Supplemental Pay : Bonus payCOVID-19 considerations: All employees are required to wear masks while in the building.</p><p><b>Experience :</b></p><p><b>Google :</b></p><p>2 years ( Required ) License / Certification : Alaska Marijuana Handler Card ( Preferred ) Anchorage Food Handler Card ( Preferred ) Work Location : One location</p></div>","company":{"companyType":"Public/Established","name":"Raspberry Roots","logoUrl":"/logos/raspberry-roots-352c9fd8d73ed8aabc53b2452ab9f74b.jpeg"},"location":{"country":"United States","address":"Anchorage, AK, USA","city":"Anchorage","stateProvince":"AK"},"frontendLink":"/job-posting/raspberry-roots/office-assistant/7f3ffe26a4b815fa2c448310ca6f32b5","title":"Office Assistant","category":"Manufacturing","hash":"7f3ffe26a4b815fa2c448310ca6f32b5","postingUrl":"https://usjoblist.com/job/office-assistant_in_anchorage_alaska/1576817","salary":"$23k - $34k"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"25 days ago","description":"<div><p>We are a Cannabis Company looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.</p><p><b>Responsibilities</b></p><ul><li>Organize office and assist department managers in ways that optimize procedures</li><li>Sort and distribute communications in a timely manner</li><li>Create and update records ensuring accuracy and validity of information</li><li>Enter data into spreadsheets</li><li>Organize files and maintain an efficient filing system</li><li>Resolve office-related malfunctions and respond to requests or issues</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>Maintain trusting relationships with suppliers, customers and co-workers</li><li>Perform receptionist duties when needed</li><li>Maintain neat and tidy office environment</li><li>Keep Track of preventative maintenance needs and schedule/call for repairs.</li><li>Maintain strict confidentiality with sensitive company information</li></ul><p><b>Skills</b></p><ul><li>Capable and Competent in Data Entry</li><li>Thorough understanding of office management procedures</li><li>Excellent organizational and time management skills</li><li>Analytical abilities and aptitude in problem-solving</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Google Sheets and Excel</li><li>Multi-tasking and adapting to changing situations</li></ul><p>Previous experience in an office setting required</p><p>Reliable transportation and willingness to drive during shifts required</p><p>Ability to adapt to changing situations and multi-task required</p><p>Job Type: Full-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Office Assistant: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"name":"Standard Grow"},"location":{"country":"United States","address":"Eugene, OR 97401","city":"Eugene","stateProvince":"OR"},"frontendLink":"/job-posting/standard-grow/office-assistant/f0920f6512f5ae857c32158f85531d01","title":"Office Assistant","category":"Media & Communications","hash":"f0920f6512f5ae857c32158f85531d01","postingUrl":"https://www.indeed.com/job/office-assistant-f7b65601acd15026"},{"function":["Administration"],"postedOn":"12 days ago","description":"<div><div><p><b>ABOUT US:</b></p><p>It's not just about what <b>WE</b> look for in an employee, it's about what<b> YOU </b>look for in an employer.</p><p></p><p><br />Hammer Head Security is a family owned and military friendly security services firm based out of Stockton, CA and provides armed, unarmed, patrol, personal protection and event security services throughout the Central Valley, Sacramento Region, and Bay Area. Since 2012, we have steadily grown to become a leader in providing quality guard services with over 150 officers through our team and family oriented culture. We prioritize our employees, their safety and their morals to maintain extremely high employee retention which leads to extremely high client satisfaction.</p><p></p><p><br />Our team has successfully provided services for monumental events as large as Super Bowl 50, pioneered the security practices of the Cannabis Industry and now implemented numerous COVID -19 health and safety protocols for our food supply chains.</p><p></p><p><br />Our rapidly expanding and essential team of Security Professionals are looking to acquire like minded, talented and driven individuals to join our team as we overcome this Global Pandemic.</p><p></p><p><b><br />LOCATION</b>: Stockton</p><p><b>SCHEDULE</b>: Monday - Friday, 8:30am - 5pm</p><p></p><p><b><br />JOB DESCRIPTION - OFFICE ASSISTANT</b></p><p>Greet and assist visitors in a professional manner.</p><p>Provide visitors with information and direct them accordingly.</p><p>Answer phone calls and direct callers to the appropriate party.</p><p>Monitor and manage inventory of office supplies; distribute office supplies as necessary.</p><p>Helping organize and maintain office common areas.</p><p>Performing general office clerk duties and errands.</p><p>Photocopies, scans, and files appropriate documents.</p><p>Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research.</p><p></p><p><b><br />QUALIFICATIONS:</b></p><p>1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role.</p><p>High school diploma or general education degree (GED) required, associate's degree preferred.</p><p>Ability to write clearly and help with word processing when necessary.</p><p>Warm personality with strong communication skills.</p><p>Must be flexible and be a team player.</p><p>Ability to work well under limited supervision and in a fast paced environment with different tasks that are subject to change at any time.</p><p>Great communication skills.</p><p>Have a valid driver's license.</p><p>Proficient computer skills and ability to operate general office equipment</p><p></p><p><br />Reach out today.</p><p>Hammer Head Security</p><p><span><a href=\"tel:+1-209-227-6566\">(209) 227-6566</a></span></p></div><p></p></div>","company":{"companyType":"Public/Established","name":"Hammer Head Security","logoUrl":"/logos/hammer-head-security-08aabdb51971b91e8a5d63b4390d69f4.jpeg"},"location":{"country":"United States","address":"Stockton, CA 95210","city":"Stockton","stateProvince":"CA"},"frontendLink":"/job-posting/hammer-head-security/office-assistant-stockton/08a331ba6b38b8c8978d4e3bb5c6fb70","title":"Office Assistant - Stockton","category":"Professional, Scientific, and Technical Services","hash":"08a331ba6b38b8c8978d4e3bb5c6fb70","postingUrl":"https://www.indeed.com/job/office-assistant-stockton-9b076a71b7ed3a83"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"28 days ago","description":"<div><p>ABOUT US:</p><p>It's not just about what WE look for in an employee, it's about what YOU look for in an employer.</p><p>Hammer Head Security is a family owned and military friendly security services firm based out of Stockton, CA and provides armed, unarmed, patrol, personal protection and event security services throughout the Central Valley, Sacramento Region, and Bay Area. Since 2012, we have steadily grown to become a leader in providing quality guard services with over 150 officers through our team and family oriented culture. We prioritize our employees, their safety and their morals to maintain extremely high employee retention which leads to extremely high client satisfaction.</p><p>Our team has successfully provided services for monumental events as large as Super Bowl 50, pioneered the security practices of the Cannabis Industry and now implemented numerous COVID -19 health and safety protocols for our food supply chains.</p><p>Our rapidly expanding and essential team of Security Professionals are looking to acquire like minded, talented and driven individuals to join our team as we overcome this Global Pandemic.</p><p>LOCATION: Stockton</p><p>SCHEDULE: Monday - Friday, 8:30am - 5pm</p><p>JOB DESCRIPTION - OFFICE ASSISTANT</p><p>Greet and assist visitors in a professional manner.</p><p>Provide visitors with information and direct them accordingly.</p><p>Answer phone calls and direct callers to the appropriate party.</p><p>Monitor and manage inventory of office supplies; distribute office supplies as necessary.</p><p>Helping organize and maintain office common areas.</p><p>Performing general office clerk duties and errands.</p><p>Photocopies, scans, and files appropriate documents.</p><p>Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research.</p><p>QUALIFICATIONS:</p><p>1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role.</p><p>High school diploma or general education degree (GED) required, associate's degree preferred.</p><p>Ability to write clearly and help with word processing when necessary.</p><p>Warm personality with strong communication skills.</p><p>Must be flexible and be a team player.</p><p>Ability to work well under limited supervision and in a fast paced environment with different tasks that are subject to change at any time.</p><p>Great communication skills.</p><p>Have a valid driver's license.</p><p>Proficient computer skills and ability to operate general office equipment</p><p>Reach out today.</p><p>Hammer Head Security</p><p><span><a href=\"tel:+1-209-227-6566\">(209) 227-6566</a></span></p><p>Job Type: Full-time</p><p>Pay: From $15.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Office: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Public/Established","name":"Hammer Head Security","logoUrl":"/logos/hammer-head-security-08aabdb51971b91e8a5d63b4390d69f4.jpeg"},"location":{"country":"United States","address":"Stockton, CA 95206","city":"Stockton","stateProvince":"CA"},"frontendLink":"/job-posting/hammer-head-security/office-assistant/54b8ed1695b42867b7b04c4034c66c3e","title":"Office Assistant","category":"Professional, Scientific, and Technical Services","hash":"54b8ed1695b42867b7b04c4034c66c3e","postingUrl":"https://www.indeed.com/job/office-assistant-d384f24cbc38d2a3"},{"employmentType":"Full-time, Part-time","function":["Administration"],"postedOn":"4 days ago","description":"<div><p><i><b>Immediate Hire</b></i></p><p>Forest Grove area grow operation looking to hire an Office Assistant. <i>Preferred </i>office admin experience. Candidate will need to be experienced in Microsoft Excel</p><p><b>Duties Include: </b></p><p>- Positive Attitude</p><p>-Helping with office tasks</p><p>- Excellent speaking and communication skills</p><p>- Have previous knowledge and experience in an office/admin setting</p><p>- Previous knowledge and experience in the Cannabis Industry <i>a plus, not required</i></p><p>- Have experience working with Microsoft Excel, your main task will be creating spreadsheets and keeping them up to date periodically</p><p>-Must have reliable transportation</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $15.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul><p>COVID-19 considerations:<br />Sanitized regularly, masks required as COVID-19 precaution</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Office: 1 year (Required)</li><li>Microsoft Excel: 1 year (Required)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Greenery Property Management"},"location":{"country":"United States","address":"Forest Grove, OR 97116","city":"Forest Grove","stateProvince":"OR"},"frontendLink":"/job-posting/greenery-property-management/office-assistant-hiring-asap/ed5abae9b15e886e7cc27f01bd7113f1","title":"Office Assistant - HIRING ASAP","category":"Real Estate","hash":"ed5abae9b15e886e7cc27f01bd7113f1","postingUrl":"https://www.indeed.com/job/office-assistant-hiring-asap-4a50b772b1d17e81"},{"function":["Administration"],"postedOn":"10 hours ago","description":"<div><div><div><div><b>Description</b></div><br /><p></p><div><div><div><br /><b>Legal Office Assistant (Non-Permanent, Multiple Positions)</b></div><div><b>Office of Administrative Hearings</b><br /><b>Olympia Field Office</b></div><div></div><div><b><br />NOTE:</b> This position is non-permanent and is expected to last approximately 12 months.</div><b>NOTE:</b> This position is eligible for full-time telework, but the first day of work/onboarding will take place on-site at OAH Headquarters in Olympia, WA.<div></div><b><br />IMPORTANT NOTICE: </b>Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against COVID-19. If you are offered this position, your vaccine status will be verified by Human Resources prior to your start date. Please note: A medical or religious exemption and accommodation may be available, after an offer of employment has been made.<br /><br /><b>About the Agency:</b><br />The 1981 Legislature created the Office of Administrative Hearings (OAH) to offer Washingtonians an independent, fair and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently 275 employees, including 145 Administrative Law Judges who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more. OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others. For more information about OAH, please visit our website at oah.wa.gov.<br /><br /><b>Mission: </b>To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.<br /><br /><b>Vision:</b> All people of Washington can meaningfully participate in their hearing and understand the result.<br /><br /><b>Values:</b> Fairness and independence; Diversity, equity, inclusion and respect; Performance excellence; Integrity.<br /><br /><b>Goals:</b><br /><ul><li>Performance Excellence: We deliver high quality, timely work.</li><li>Convenience &amp; Accessibility: We make it easy for people to do business with us.</li><li>Diversity, Equity, Inclusion &amp; Respect: We promote diversity, equity, inclusion and respect.</li><li>Good Stewards: We are efficient, effective and accountable.</li></ul></div><div></div><div><b><br />OAH Offers:</b><br /><ul><li>Satisfaction of knowing your work makes a difference.</li><li>In-house training opportunities and professional development.</li><li>Comprehensive benefits package.</li></ul><div><br /><b>THE OPPORTUNITY</b><br /><b>OAH is looking to fill multiple </b><b>non-permanent</b><b> LOA positions to work on the Employment Security caseload. </b><b>These </b><b>positions are expected to last approximately 12 months</b><b>.</b></div><div></div><div><br />The LOA position contributes to the mission of OAH by providing support services to the agency. This position prioritizes workload and works with other OAH employees and internal/external customers to ensure the agency meets its mission and goals.</div></div></div><p></p><div><b>Duties</b></div><div><p>Duties include, but are not limited to:<br /><br />Processing and publishing notices and orders</p><ul><li>Draft, process and publish notices received from Legal Assistants.</li><li>Process and publish orders from ALJs.</li><li>Ensure all documents are processed and published timely according to caseload specifications and utilizing proper forms and templates.</li><li>Ensure all OAH-created outgoing documents are uploaded to PRISM.</li><li>Review and manage the PRISM dashboard to ensure all orders have been published and mailed.</li><li>Ensure that the case management system reflects the current status of the case, and close out cases when complete.</li></ul>Exhibiting<ul><li>Exhibit and upload documents from ESD accurately into PRISM.</li></ul>Other duties<ul><li>Provide back-up phone coverage for the Call Center as assigned.</li><li>Provide back-up coverage for other LOA support staff as needed.</li></ul></div><p></p><div><b>Qualifications</b></div><div><p>Option 1: High School diploma or equivalent AND two (2) years of clerical experience, including a minimum of six (6) months of experience in a legal or professional office environment (legal office, medical office, court clerk, bank or accounting firm).<br /><br />Option 2: One (1) year of legal office experience.<br /><br />Option 3: A combination of two (2) years of college education and/or relevant experience.</p></div><div><b>Supplemental Information</b></div><p></p><div><p><b>How To Apply</b><br /><br />To begin the online application process, click the green \"Apply\" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.<br /><br /><b>Application Must Include</b></p><ul><li>A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.</li><li>A resume highlighting relevant experience AND a completed online application profile that includes education and employment history.</li><li>A minimum of three <b>professional </b>referenceswith your application, including at least one supervisor.<ul><li>A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.</li></ul></li></ul><p><br /><br />OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.<br /><br />For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at [email protected] For TTY service, please call the Washington Relay Service at 7-1-1 or <span><a href=\"tel:+1-800-833-6388\">1-800-833-6388</a></span>.</p></div></div></div><p></p></div>","company":{"companyType":"Government","name":"State of Washington Office of Administrative Hearings"},"location":{"country":"United States","address":"Olympia, WA","city":"Olympia","stateProvince":"WA"},"frontendLink":"/job-posting/state-of-washington-office-of-administrative-hearings/legal-office-assistant-non-permanent/340b1a45e4a05dec1882e665aae0ea5d","title":"Legal Office Assistant (Non-Permanent)","category":"Government","hash":"340b1a45e4a05dec1882e665aae0ea5d","postingUrl":"https://www.indeed.com/job/legal-office-assistant-non-permanent-0017a317f3c67d6f"},{"function":["Administration"],"postedOn":"16 days ago","description":"<div><div>Company Description<p><br />Bish Enterprises is a harvest technology company that specializes in agriculture engineering and manufacturing, providing innovative &amp; high-quality agricultural products to farmers and harvesters that help feed America. Hemp Harvest Works is a strategic partner company of Bish &amp; specializes in providing a complete solution for hemp producers through equipment sales and other ancillary items necessary to help growers succeed. Bish Enterprises is a family-owned company, founded in 1976.</p></div><br /><div>Job Description<p><br />The Executive Assistant is responsible to perform a variety of administrative tasks and support our company’s senior-level managers. Starting wage from $14 - $20 / hour! The Executive Assistant’s responsibilities include managing multiple calendars and multiple email inboxes, making travel arrangements and representing and promoting the CEO/COO. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.</p><div>Job Responsibilities:<br /><ul><li>Ability to act effectively</li><li>Ability to balance multiple tasks and deadlines.</li><li>Ability to count and analyze numbers is essential to this task.</li><li>Ability to identify and problem solve is necessary</li><li>Ability to manage and maintain calendars &amp; schedules</li><li>Act as the point of contact among executives, employees, clients, and other external partners</li><li>Excellent execution and attention to detail</li><li>Experience in managing up</li><li>Format information for internal and external communication – memos, emails, presentations, reports</li><li>High level of energy &amp; enthusiasm</li><li>Make travel and accommodation arrangements</li><li>Manage executives’ calendars and set up meetings</li><li>Manage information flow in a timely and accurate manner</li><li>Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers or coworkers using various communication forms including verbal, email, instant message, or other methods that may be necessary.</li><li>Screen and direct phone calls and distribute correspondence</li><li>Self-Starter</li><li>Take minutes during meetings</li><li>This role requires the ability to self-direct as well as follow instructions from other individuals participating in or overseeing the project.</li><li>Travel opportunities (North America)</li><li>Willingness to learn</li></ul></div></div><br /><div>Qualifications<div><br />Qualifications:<br /><ul><li>Experience in a similar role</li><li>Must be legally eligible to work in the United States and must provide documentation upon application for e-verification with the Department of Homeland Security</li><li>Must have a good command of the English language, both written and spoken; Bi-Lingual is a plus</li><li>Must be proficient in Microsoft Office Products: Word, Excel, Access, PowerPoint, &amp; Outlook</li><li>Computer proficiency is a key skill necessary for this job</li><li>Must have an interest in agriculture</li></ul></div><br />Additional Information<div><br />Hours/Work Week:<br /><ul><li>30 – 40+ hours</li><li>More hour’s opportunities are available based on candidate skillset</li><li>Flexible Scheduling</li><li>Daytime &amp; evening availability needed</li><li>Some work can be done remotely</li></ul></div><p>Benefits<br />Working at Bish is not just a job! It’s an opportunity to grow your skills and further your career - all while receiving top-notch benefits. We offer a very competitive compensation and benefits package. Note: Some benefits are only available at FT status</p><div>Benefits:<br /><ul><li>Health Insurance Options</li></ul>o Health Insurance Savings (HSA) Plan Options<br /><ul><li>Dental Insurance Options</li><li>Vision Insurance Options</li><li>Disability Insurance Options</li><li>Paid Holidays</li><li>Paid Time Off</li><li>Basic PPE Provided</li><li>Tool Assistance &amp; Finance Program</li><li>Partner Discounts</li><li>Company Matched 401(k) Program</li></ul></div><p><br />All your information will be kept confidential according to EEO guidelines.</p></div></div>","company":{"companyType":"Private/Growth","name":"Bish Enterprises","logoUrl":"/logos/bish-enterprises-98598115cbc34ae5f4212197d7a15e8b.jpeg"},"location":{"country":"United States","address":"Giltner, NE 68841","city":"Giltner","stateProvince":"NE"},"frontendLink":"/job-posting/bish-enterprises/administrative-assistant-executive-assistant/4aa55cac789dc7c10f719122ada6e963","title":"Administrative Assistant-Executive Assistant","category":"Manufacturing","hash":"4aa55cac789dc7c10f719122ada6e963","postingUrl":"https://www.indeed.com/job/administrative-assistantassistant-fd10f313d29417a4"},{"employmentType":"Part-time","function":["Administration"],"postedOn":"26 days ago","description":"<div><p><b><i>CANDIDATES WITH COVER LETTERS WILL BE GIVEN PRIORITY CONSIDERATION </i></b></p><p><b>The Opportunity: </b><br />Join the Office Team of the CEO for one of the largest cannabis brands in the state of California.</p><p><b>The Goals: </b><br />At the highest level, you will be responsible for supporting any and all tasks that the Office of the CEO needs done so that our company can operate at the highest level and continue to grow at an accelerated rate. <b><i>This role will have a weekly workload range of 20-35 hours.</i></b></p><p><b>Daily &amp; Weekly tasks can include (but are not limited to): </b></p><ul><li>Organizing and maintaining office inventory (office supplies, coffee, snacks)</li><li>Running errands outside of the office, such as post office, bank, etc., (must have current/valid driver’s license)</li><li>Coordinating and scheduling meetings and appointments</li><li>Making coffee for the office</li><li>Light housekeeping (small trash and clean up as needed)</li><li>Building Office Furniture (When Needed)</li><li>Creating and maintaining updated documents and spreadsheets</li></ul><p><b>What sort of attributes are a must to succeed?</b></p><ul><li>You are a high-output individual capable of getting through a long list of dynamic tasks everyday</li><li>You have organizers for your organizers and an inbox that is always at 0</li><li>Your attention to detail catches mistakes and never makes them</li><li>You spread a little extra love into the world</li><li>You’ll thrive in our culture</li><li>Proficient computer skills (Microsoft, Google Suite &amp; Drive)</li></ul><p><b>Other Requirements: </b></p><ul><li>Able to sit or stand for 8 hours a day.</li><li>Able to stand on ladders up to 5 ft in height.</li><li>Able to physically lift at least 50 lbs.</li><li>Per state law, must be at least 21 years of age.</li><li>Provide necessary documentation for employment in the United States of America.</li></ul><p>Job Type: Part-time</p><p>Pay: $15.50 - $16.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Application Question(s):</p><ul><li>Did you attach a cover letter of any sorts?</li></ul><p>Work Location: One location</p></div>","company":{"name":"New Age Compassion Care Center Corp."},"location":{"country":"United States","address":"Los Angeles, CA 90014","city":"Los Angeles","stateProvince":"CA"},"frontendLink":"/job-posting/new-age-compassion-care-center-corp/administrative-office-assistant/fe3e1242bc76d4565723a494503303fa","title":"Administrative Office Assistant","category":"Agriculture & Farming","hash":"fe3e1242bc76d4565723a494503303fa","postingUrl":"https://www.indeed.com/job/administrative-office-assistant-4c732fca184df584"},{"employmentType":"Part-time, Permanent","function":["Administration"],"postedOn":"18 days ago","description":"<div><p>POSITION TITLE: Medical Office Assistant (MOA)</p><p>DEPARTMENT: Administration</p><p>REPORTS TO: Patient Care Supervisor</p><p>Harvest Medicine is an industry-leading network of specialty medical marijuana clinics that provides its patients in-person services from 4 clinic locations as well as through its secure telemedicine platform, HMED Connect. Harvest’s services include best-in-class education, care, advice and follow-up support to help patients navigate cannabinoid-based treatment options. These services are provided by Harvest’s knowledgeable team of intake staff, licensed physicians, nurse practitioners, and patient educators.</p><p>POSITION SUMMARY:</p><p>Harvest Medicine is a state-of-the-art national medical cannabis assessment and education center. We are looking for a Medical Office Assistant/Support Centre Agent to join our team. The position is responsible for greeting and directing incoming guests and callers in a professional manner making all patients and visitors feel welcome. Responsible for providing clerical and administrative support for the office, this role plays a key support role in ensuring seamless business operations and professional presentation of the office in communication, documentation and as the first point of contact within the company.</p><p>POSITION DUTIES / RESPONSIBILITIES:</p><ul><li>Execute all reception duties in a professional, personable and timely manner</li></ul><ul><li>Answer and direct incoming calls, record and relay messages and faxes</li></ul><ul><li>Obtain and process patient information required to provide services</li></ul><ul><li>Schedule and confirm patient appointments</li></ul><ul><li>Greet guests in a professional and friendly manner, both on the phone and in person</li></ul><ul><li>Clerical duties such as creating patient files and data entry</li></ul><ul><li>Maintain an adequate inventory of office supplies</li></ul><ul><li>General office faxing, copying and scanning, printer cartridge replacement and troubleshooting</li></ul><ul><li>Typing, editing, and proofreading correspondence documents and reports</li></ul><p>POSITION QUALIFICATIONS:</p><ul><li>Certificate in Medical Office Administration required</li></ul><ul><li>Experience in a medical office preferred but not required</li></ul><ul><li>Strong computer skills as our office is as paperless as possible</li></ul><ul><li>Strong interpersonal skills with an enthusiastic, positive and friendly attitude</li></ul><ul><li>Excellent written and verbal communication skills; exceptional phone etiquette, responding promptly to requests</li></ul><ul><li>Eager to take on challenges and adapt to new processes and procedures</li></ul><ul><li>Proven ability to multi-task, prioritize and maintain high levels of professionalism</li></ul><p>COMPENSATION: $17/hour</p><p>LOCATION: Cole Harbour</p><p>START DATE: Negotiable</p><p>POSITION TYPE / DURATION: Part Time</p><p>ITEMS TO INCLUDE IN APPLICATION: Resume and Cover Letter</p><p>APPLICATION CLOSING DATE: Open until suitable candidates are found.</p><p>We thank all applicants for their interest in this position; however, only those who most closely match our client’s requirements will be contacted.</p><p>This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.</p><p>Part-time hours: 20-25 per week</p><p>Job Types: Part-time, Permanent</p><p>Salary: From $17.00 per hour</p><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Experience:</p><ul><li>Medical Office: 1 year (preferred)</li></ul></div>","company":{"companyType":"Public/Established","name":"Harvest Medicine","logoUrl":"/logos/harvest-medicine-850a92266741c101d7a68c74b3896f79.png"},"location":{"country":"Canada","address":"Cole Harbour, NS","city":"Cole Harbour","stateProvince":"NS"},"frontendLink":"/job-posting/harvest-medicine/medical-office-assistant-part-time/c4b25952636b8f341483a97473dfa569","title":"Medical Office Assistant (Part-time)","category":"Medical & Healthcare","hash":"c4b25952636b8f341483a97473dfa569","postingUrl":"https://ca.indeed.com/job/medical-office-assistant-part-time-1a572b458aa9d1cb"},{"function":["Administration"],"postedOn":"22 days ago","description":"<div><div>Company Description<p><br />Bish Enterprises, a family-owned company, founded in 1976, is an agriculture engineering and manufacturing facility providing innovative &amp; high-quality agricultural products to farmers and harvesters that help feed America. Hemp Harvest Works specializes in equipment sales for hemp producers, was founded in 2017, and operates in affiliation with Bish Enterprises.</p></div><br /><div>Job Description<p><b><br />Job Description:</b><br />The Executive Assistant is responsible to perform a variety of administrative tasks and support our company’s senior-level managers. Starting wage from $14 - $20 / hour! The Executive Assistant’s responsibilities include managing multiple calendars and multiple email inboxes, making travel arrangements and representing and promoting the CEO/COO. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.</p><div><b>Job Responsibilities:</b><br /><ul><li>Ability to act effectively</li><li>Ability to balance multiple tasks and deadlines.</li><li>Ability to count and analyze numbers is essential to this task.</li><li>Ability to identify and problem solve is necessary</li><li>Ability to manage and maintain calendars &amp; schedules</li><li>Act as the point of contact among executives, employees, clients, and other external partners</li><li>Excellent execution and attention to detail</li><li>Experience in managing up</li><li>Format information for internal and external communication – memos, emails, presentations, reports</li><li>High level of energy &amp; enthusiasm</li><li>Make travel and accommodation arrangements</li><li>Manage executives’ calendars and set up meetings</li><li>Manage information flow in a timely and accurate manner</li><li>Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers or coworkers using various communication forms including verbal, email, instant message, or other methods that may be necessary.</li><li>Screen and direct phone calls and distribute correspondence</li><li>Self-Starter</li><li>Take minutes during meetings</li><li>This role requires the ability to self-direct as well as follow instructions from other individuals participating in or overseeing the project.</li><li>Travel opportunities (North America)</li><li>Willingness to learn</li></ul></div></div><br /><div>Qualifications<div><b><br />Qualifications:</b><br /><ul><li>Experience in a similar role</li><li>Must be legally eligible to work in the United States and must provide documentation upon application for e-verification with the Department of Homeland Security</li><li>Must have a good command of the English language, both written and spoken; Bi-Lingual is a plus</li><li>Must be proficient in Microsoft Office Products: Word, Excel, Access, PowerPoint, &amp; Outlook</li><li>Computer proficiency is a key skill necessary for this job</li><li>Must have an interest in agriculture</li></ul></div><br />Additional Information<div><b><br />Job Type:</b><br /><ul><li>Full Time</li></ul></div><div><b>Compensation:</b><br /><ul><li>Starting wage from $14 - $20 / hour</li></ul></div><div><b>Hours/Work Week:</b><br /><ul><li>30 – 40+ hours</li><li>More hour’s opportunities are available based on candidate skillset</li><li>Flexible Scheduling</li><li>Daytime &amp; evening availability needed</li><li>Some work can be done remotely</li></ul></div><p><b>Benefits</b><br />Working at Bish is not just a job! It’s an opportunity to grow your skills and further your career - all while receiving top-notch benefits. We offer a very competitive compensation and benefits package. Note: Some benefits are only available at FT status</p><div><b>Benefits:</b><br /><ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Prescription Drug Benefits</li><li>Paid Holidays</li><li>Paid Time Off</li><li>Uniform/Laundry Service</li><li>PPE Assistance Program</li><li>Tool Assistance &amp; Finance Program</li><li>Partner Discounts</li><li>Company Matched 401(k) Program</li></ul></div></div><p></p></div>","company":{"companyType":"Private/Growth","name":"Bish Enterprises","logoUrl":"/logos/bish-enterprises-98598115cbc34ae5f4212197d7a15e8b.jpeg"},"location":{"country":"United States","address":"Giltner, NE 68841","city":"Giltner","stateProvince":"NE"},"frontendLink":"/job-posting/bish-enterprises/administrative-assistant-executive-assistant-onsite/5a4f646f7a49f37fd440074acac66fc2","title":"Administrative Assistant - Executive Assistant (Onsite)","category":"Manufacturing","hash":"5a4f646f7a49f37fd440074acac66fc2","postingUrl":"https://www.indeed.com/job/administrative-assistant-executive-assistant-onsite-c1ef3debad4ac85b"},{"function":["Administration"],"postedOn":"6 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Tukwila Washington? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careersâ„¢, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Tukwila, WA, USA","city":"Tukwila","stateProvince":"WA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-tukwila-washington/3ec645bc3903e1764ab0f88bbf5699d1","title":"Office Assistant for Cannabis Business in Tukwila Washington","category":"Professional, Scientific, and Technical Services","hash":"3ec645bc3903e1764ab0f88bbf5699d1","postingUrl":"https://tarta.ai/j/i4P2cn4B_wGWf_EJxaoS-office-assistant-for-cannabis-business-in-tukwila-washington-in-tukwila-wa-at-marijuana-jobs-cannabis-careers"},{"function":["Administration"],"postedOn":"3 days ago","description":"<div><div><h2><b>Specific Skills</b></h2><ul><li>Type and proofread correspondence, forms and other documents</li><li>Schedule and confirm appointments</li><li>Greet people and direct them to contacts or service areas</li><li>Determine and establish office procedures and routines</li><li>Answer telephone and relay telephone calls and messages</li><li>Answer electronic enquiries</li><li>Compile data, statistics and other information</li><li>Order office supplies and maintain inventory</li><li>Arrange travel, related itineraries and make reservations</li><li>Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information</li><li>Set up and maintain manual and computerized information filing systems</li></ul></div></div>","company":{"name":"Crown Cannabis"},"location":{"country":"Canada","address":"Edmonton, AB","city":"Edmonton","stateProvince":"AB"},"frontendLink":"/job-posting/crown-cannabis/administrative-assistant/86ce978dd3c5593f994478de2a336977","title":"administrative assistant","category":"Retail","hash":"86ce978dd3c5593f994478de2a336977","postingUrl":"https://ca.indeed.com/job/administrative-assistant-7669ea59f8dccc25"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"4 days ago","description":"<div><p>Proleve Distribution, the premier Tampa cannabis manufacturer, is looking for a Office Support Assistant to join our team. Are you enthusiastic, bring passion to your job, and want the chance to grow? We are seeking driven individuals who strive for creating happy customers.</p><p><b>Responsibilities</b></p><ul><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Prepare email and other forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and product supplies</li><li>Maintain contact lists</li><li>Submit and reconcile sales reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $36,000.00 - $40,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Bonus pay</li></ul><p>COVID-19 considerations:<br />All staff required to wear a mask</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Proleve Distribution","logoUrl":"/logos/proleve-distribution-7ba476c5353833c01475a6cc61086e3c.png"},"location":{"country":"United States","address":"Tampa, FL 33634","city":"Tampa","stateProvince":"FL"},"frontendLink":"/job-posting/proleve-distribution/administrative-assistant/ad31d5a31ad75f497be352d48f4dc204","title":"Administrative Assistant","category":"Manufacturing","hash":"ad31d5a31ad75f497be352d48f4dc204","postingUrl":"https://www.indeed.com/job/administrative-assistant-23240aaf97b12f97"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"5 days ago","description":"<div><p>We are a small business in the cannabis industry looking to hire a reliable Administrative Assistant who will have a broad set of administrative and clerical tasks, they will be asked to provide support to our managers and employees, assisting in daily office needs and with our company’s general administrative activities, particularly preparing reports and maintaining appropriate filing systems.</p><p>You should have proficient oral and written communication skills and be well organized. Experience in Microsoft Office, Google Suite, and office equipment. It is also required to have previous experience as a secretary or executive assistant.</p><p>Administrative Assistant responsibilities are:</p><ul><li>Arrange events, appointments and travel</li><li>Manage phone calls and correspondence (including email, memos, letters, faxes and forms)</li><li>Attend meetings and take detailed notes</li><li>Coordinates and arranges all domestic and international travel to include; booking flights, arranging transportation, lodging and meeting accommodations.</li><li>Participate in the preparation of regularly scheduled reports</li><li>Organize contact lists and filing systems</li><li>Meet and support visitors</li><li>Help clients and company representatives contact each other</li><li>Review and update office policies and procedures</li><li>Monitor office supplies and research new deals and suppliers</li><li>Prepare and submit expense reports</li><li>Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers</li><li>Run errands and visit retail locations to deliver corporate mail and supplies.</li><li>Coordinates all meeting needs to include; ordering catering, setting up equipment and food and ensuring a prompt clean-up.</li><li>Develops strong and effective working relationships throughout the organization, with our vendors, customers and community.</li><li>Handles a high volume of confidential and sensitive information with the utmost professionalism and confidentiality.</li><li>Maintains supply inventory and keeps all areas stocked on a consistent basis.</li><li>Assists management with ongoing projects as assigned, balancing short and long-term deadlines.</li><li>Performs light data entry, general expense management and proofreading of both internal and external documents.</li></ul><p>Administrative Assistant requirements are:</p><ul><li>3+ years' experience of working on an Administrative Assistant role</li><li>Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines</li><li>Good practical experience with MS Office, particularly MS Excel and MS PowerPoint Strong problem solving skills with the ability to prioritize assignments and responsibilities.</li><li>Outstanding written and verbal communication skills, with consistent attention to detail</li><li>Strong organizational skills with the ability to multi-task</li><li>Must be age 21 or older</li><li>A reliable vehicle is required for this position for running errands.</li><li>Must be able to pass background check.</li></ul><p>Job Type: Full-time</p><p>Pay: $15.00-$20.00 per hour</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Ability to commute/relocate:</p><ul><li>Tempe, AZ 85282: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Powerpoint: 1 year (Preferred)</li><li>Microsoft Excel: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Public/Established","name":"GreenPharms","logoUrl":"/logos/greenpharms-dispensary-b8c343a44421043e092f6f4544d63e48.jpeg"},"location":{"country":"United States","address":"Tempe, AZ 85282","city":"Tempe","stateProvince":"AZ"},"frontendLink":"/job-posting/greenpharms/administrative-assistant/1874029fbc8de243ba08272c517757de","title":"Administrative Assistant","category":"Medical & Healthcare","hash":"1874029fbc8de243ba08272c517757de","postingUrl":"https://www.indeed.com/job/administrative-assistant-75e9e892569cf2eb"},{"employmentType":"Full-time, Part-time","function":["Administration"],"postedOn":"2 days ago","description":"<div><p>CEO of a fast paced cannabis company is looking for an Executive Assistant to help with daily duties. Family owned and operated company with a great work environment! Half onsite and half remote work.</p><p><b>Position Summary</b></p><p>The desired candidate must be organized, collaborative, and proactive and must also exercise independent judgment and discretion. This position requires performing tasks in a fast-paced environment and supporting multiple projects simultaneously. Extreme attention to detail is needed. Strong communication and writing skills are a must. Any marketing and design background would be preferred but not needed.</p><p><b>PRIMARY RESPONSIBILITIES: </b></p><ul><li>Provide primary administrative support for the CEO. Key activities include maintaining executive’s calendar, setting up and maintaining appointments and meetings, assisting with paperwork and email responses, running weekly reports, assisting with staff, social media and marketing support if applicable.</li><li>Make arrangements and help plan all travel and conferences.</li><li>Schedule and organize monthly team meetings.</li><li>Schedule and organize hotels, chauffer, dinners etc when guests coming into town.</li><li>Perform expense reports on occasion.</li><li>Assist with emails forwarded by CEO- respond with upmost professionalism.</li><li>Run weekly reports and share pertinent data with CEO.</li><li>Review documents and highlight issues/make appropriate corrections. Helping edit documents and offer educated and grammatically correct input is a necessity.</li><li>Serve as a liaison to partners, employees, and vendors.</li><li>Help assist other staff members when needed.</li><li>Create presentations to include charts, graphs, etc. and provide editing expertise on team decks.</li><li>Take high quality and professional photos for social media- share with CEO.</li><li>Create bi-weekly email blasts for customers.</li><li>Help update online platforms with new content.</li><li>Works efficiently with minimum supervision.</li><li>Must be able to wear multiple hats and multi-task without getting overwhelmed.</li></ul><p><b>QUALIFICATIONS/EXPERIENCE: </b></p><ul><li>High School Diploma required; Bachelor’s Degree preferred.</li><li>21 years or older.</li><li>Minimum of 3-5 years administrative experience required.</li><li>Colorado MED badge required.</li><li>Strong communications skills, both oral and written. Demonstrates professional judgment and discretion.</li><li>Ability to handle multiple projects simultaneously.</li><li>Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships.</li><li>Detail oriented and able to work in a fast-paced environment.</li><li>Advanced PC skills required, including MS PowerPoint, Word, Excel, Outlook, Google Sheets, Canva, Instagram, and Facebook.</li><li>Photoshop and AI skills preferred but not mandatory.</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Dadirri","logoUrl":"/logos/dadirri-90443dbbbbca08a2361c7d8cea2de280.jpeg"},"location":{"country":"United States","address":"Denver, CO 80216","city":"Denver","stateProvince":"CO"},"frontendLink":"/job-posting/dadirri/executive-assistant/094dfd5aaf702ecf0215ef33616cceb6","title":"Executive Assistant","category":"Medical & Healthcare","hash":"094dfd5aaf702ecf0215ef33616cceb6","postingUrl":"https://www.indeed.com/job/executive-assistant-2298646ebb3cd645"},{"function":["Administration"],"postedOn":"9 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Parlier California? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Parlier, CA, USA","city":"Parlier","stateProvince":"CA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-parlier-california/510fec0d6b72dcdac3c4a4928868e9ed","title":"Office Assistant for Cannabis Business in Parlier California","category":"Professional, Scientific, and Technical Services","hash":"510fec0d6b72dcdac3c4a4928868e9ed","postingUrl":"https://tarta.ai/j/nDKrYn4B_wGWf_EJHfXf-office-assistant-for-cannabis-business-in-parlier-california-in-parlier-ca-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"10 days ago","description":"<div><p>BH Products</p><p>BH Products is a wellness products company that focuses on plant-based solutions primarily derived from hemp. The hemp and cannabinoid market is an upcoming and exciting industry to be a part of. We are looking for an administrative assistant who can become and integral part of our growing team here.</p><p>POSITION SUMMARY<br />The Administrative Assistant demonstrates sound judgment and decision-making ability; must be attentive to detail, accurate, organized, thorough, and persistent in following through with all activities, and to respond professionally at all times in written and verbal communication. Must have ability to work independently, or in a team environment, and possess proficiency in the use of agency software, and other computer software.</p><p>EDUCATION AND EXPERIENCE/QUALIFICATIONS<br />High School diploma plus 2 years of related experience or an Associate’s degree plus 1 year of related experience is preferred. A valid CT driver’s license is also required.</p><p>Experience with Microsoft Office products, other software programs, (QuickBooks and CRM ideally) and office equipment such as fax, copiers, and scanners is required. Must be capable of working flexible hours and willing to cover other shifts and sites as required as well as have access to reliable transportation.</p><p>LOCATION<br />Sterling, CT</p><p>SCHEDULE<br />Full time. Monday- Friday 9am-5pm</p><p>EMPLOYEE BENEFITS<br />Wheeler Clinic offers access to a comprehensive array of benefits, including:</p><ul><li>Accrued paid time off</li><li>Work from home possibilities</li></ul><p>Compensation:<br />Salaried: $45,000 - $50,000 per year</p><p>AP/AR Responsibilities</p><p>Purchasing coordinator for multiple departments</p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p><ul><li>Answer the phone and screen non-urgent calls</li><li>Answer email while checking for urgent or high priority messages</li><li>Maintain calendar for appointments, meetings, travel, etc.</li><li>Create meeting schedules and manage the logistics for these meetings</li><li>Screen and schedule appointments for senior management</li><li>Make travel arrangements</li><li>Ensure that all incoming and outgoing correspondence is addressed correctly.</li><li>Handle sensitive information with discretion.</li><li>Have a basic understanding of human resources practices and required training participate in payroll software duties</li><li>Coordinating purchases for multiple departments</li><li>Understanding of P&amp;L as well as AP/AR</li><li>Hemp and/or cannabis experience is ideal</li></ul><p>Summary:</p><p>Provides overall administrative support for the staff and facility being served. Communicates in a positive and effective manner with clients, staff, and referral sources, assessing the needs of each and triaging calls as necessary. Performs complex and routine clerical duties including but not limited to copying, mailing, filing, faxing, and processes and follows up on various results if needed. Produces, delivers, monitors and enters data timely and accurately for ongoing reporting, client files, clinician files, record keeping and other professional documents. Creates, modifies, validates and processes documents such as invoices, payments, reports, memos, letters, flyers, vouchers, and financial documents using Microsoft Office products, other presentation software and/or systems. Maintains program recorded keeping systems including but not limited to electronic and paper employee records and archives as appropriate. Monitors office supplies, scientific literature, and lab supplies and orders as necessary. Continues to develop knowledge and understanding about the history, traditions, values, systems, and artistic expression of groups served as well as uses appropriate methodological approaches, skills, and techniques that reflect an understanding of culture.</p><p>BH Product’s is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.</p><p>BH Products</p><p>Sterling, CT</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $52,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative assistant: 2 years (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Established","name":"BH Products","logoUrl":"/logos/bh-products-f4025141364c1eb6b22ead387a44c3ee.jpeg"},"location":{"country":"United States","address":"Sterling, CT 06377","city":"Sterling","stateProvince":"CT"},"frontendLink":"/job-posting/bh-products/administrative-assistant/76bcc5e1e415ad12502b9c7ff7fef622","title":"Administrative Assistant","category":"Manufacturing","hash":"76bcc5e1e415ad12502b9c7ff7fef622","postingUrl":"https://www.indeed.com/job/administrative-assistant-ea43e5076ca0062c"},{"function":["Administration"],"postedOn":"14 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Washougal Washington? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careersâ„¢, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Washougal, WA, USA","city":"Washougal","stateProvince":"WA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-washougal-washington/0e8259529a47574f1f87b1c0c8330029","title":"Office Assistant for Cannabis Business in Washougal Washington","category":"Professional, Scientific, and Technical Services","hash":"0e8259529a47574f1f87b1c0c8330029","postingUrl":"https://tarta.ai/j/F6yZSn4B_wGWf_EJILqp-office-assistant-for-cannabis-business-in-washougal-washington-in-washougal-wa-at-marijuana-jobs-cannabis-careers"},{"function":["Human Resources"],"postedOn":"5 days ago","description":"<div><div><h1><b>HR Administrative Assistant</b></h1><h3><b>FULL-TIME</b></h3><p>$15/hr</p><p></p><p>Performs Human Resources Related duties at the administrative level and may carry out responsibilities in some or all of the following functional areas: payroll, benefits, employee relations, new hire orientation, employment, labor relations, workers compensation, unemployment, leave administration.</p><div>Essential Functions:<br /><ul><li>Processes New Hires: administers in-house drug tests (where permitted by law); verify accuracy of Social Security Information for payroll, provides new hire orientation and submits required documents to Human Resources/Payroll.</li><li>Assists in the processing of payroll, by ensuring all entries for the Branch are complete and accurate and by submitting completed time records and Personnel Action Forms with any changes in rate of pay, address, direct deposit or employment status to Corporate Payroll Department.</li><li>Reports customer and/or work related injuries/illnesses to insurance carrier and assists Corporate in the resolution of the claims.</li><li>Maintains OSHA Records</li><li>Manages Leaves of Absence for employees</li><li>Works as a liaison between employees and Corporate Human Resources.</li><li>Assists employees in completing and submitting changes and new enrollments into Benefit Plans.</li><li>Maintains records of monetary transactions such as safe counts, toll vouchers, coupons, returned checks, coin orders, petty cash, IOUs and key inventory</li><li>Ensures Cash Room and key box are locked at all times and money is kept secured at all times.</li><li>Partners with employees and management to maintain compliance and communicate various Human Resources policies and procedures,</li><li>Participates in employee relations’ issues</li><li>Provides documentation and employment history to third party vendor for unemployment claims.</li><li>Maintains Employee Personnel Records.</li></ul></div>REM-01 WS-01<br /><br /><p></p><b>Schedule</b><br /><p>Shift start:<br />Shift length: 9 hours<br />Monday - Friday, start times may vary<br /></p><br /><b>Benefits</b><br /><ul><li>Health, dental, vision insurance - available after 90 days</li><li>Paid time off</li><li>401(k) plan</li></ul><br /><b>Qualifications</b><br /><ul><li>Must pass drug screen (cannabis included)</li></ul>High School Diploma and two years of administrative experience, OR College Degree and 1 year of administrative experience, OR 3 years experience in the HR field Proficient with Microsoft Word, Excel and Outlook<br /><br /><b>About Restaurant Depot</b><br /><p>Restaurant Depot is a Members-Only Wholesale Cash &amp; Carry Foodservice Supplier. Their mission is to be your one-stop shop for savings, selection, and service, seven days a week. They have been supplying independent food businesses with quality products from large cash and carry warehouse stores since 1990. They became the leading low-cost alternative to other foodservice suppliers by eliminating the overhead of a traditional distributor, focusing on the needs of independent foodservice operators and offering free membership.</p></div></div>","company":{"name":"Restaurant Depot"},"location":{"country":"United States","address":"Monona, WI 53713","city":"Monona","stateProvince":"WI"},"frontendLink":"/job-posting/restaurant-depot/hr-administrative-assistant/b928a24770014caa2373817cf5d4588f","title":"HR Administrative Assistant","category":"Supply Chain & Logistics","hash":"b928a24770014caa2373817cf5d4588f","postingUrl":"https://www.indeed.com/job/hr-administrative-assistant-7d94f54d8136226e"},{"employmentType":"Full-time, Part-time, Temporary","function":["Administration"],"postedOn":"3 days ago","description":"<div><p><b>Nature of Work </b></p><p>This is a temporary position with the Office of Medical Cannabis. Candidate will conduct administrative support work such as answering phone calls, assisting patients with online applications, reviewing applications and scanning and uploading documents. Must have knowledge in operating various types of office equipment and computer systems. Perform other duties as assigned.</p><p><b>Minimum Qualifications </b></p><p><b>Training: </b>Graduation from a standard high school or equivalent.<br /><b>Experience: </b>One year of full-time or equivalent part-time paid employment in a customer service and/or clerical position providing administrative services. Computer experience is required.</p><p>Job Types: Full-time, Part-time, Temporary</p><p>Pay: $16.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Government","name":"WV Department of Health and Human Resources","logoUrl":"/logos/wv-department-of-health-and-human-resources-619a6a175825db50a15c0c585a844797.png"},"location":{"country":"United States","address":"Charleston, WV 25301","city":"Charleston","stateProvince":"WV"},"frontendLink":"/job-posting/wv-department-of-health-and-human-resources/administrative-assistant-temporary/70729137aa75ebc374242ab2fd3b06e2","title":"Administrative Assistant (Temporary)","category":"Government","hash":"70729137aa75ebc374242ab2fd3b06e2","postingUrl":"https://www.indeed.com/job/administrative-assistant-temporary-2ed09bb09c1c9a98"},{"function":["Administration"],"postedOn":"8 days ago","description":"<div><p><b>Summary:</b></p><p>As the Executive Assistant to the CEO, you will be the consummate trusted partner who ensures the executive has the right information and resources at the right time at the right place, in addition to providing support on confidential matters. No one understands your executive like you do. You are also at the center of an exciting and fast paced industry, where your agility will guide efficiently the information flow and exchange. No matter what, you’re always poised for anything, get it done, and enable others to be successful. You are friendly, helpful, collaborative, and your record of delivering high quality results is what makes you an invaluable partner and key contributor to the success of the team.</p><p><b>How you can contribute:</b></p><p>• Manage the executive’s calendar proactively, including booking travel arrangements</p><p>• Anticipate needs and create solutions to make things easier for the executive</p><p>• Gather, co-ordinate and/or prepare any necessary information, materials and resources for meetings and events</p><p>• Prepare presentations, in collaboration with other executives and teams</p><p>• Support in organizing agendas and materials for team and other meetings, including taking and distributing meeting minutes</p><p>• Review request, provide information and research, summarize, and communicate information to appropriate stakeholders</p><p>• Prioritize and adjust priorities in a fast paced, ever-changing environment with agile efficiency to meet deadlines</p><p>• Ensure the proper management and approval of individual and corporate expenses, and creating budget reports as required</p><p><b>You’re really good at:</b></p><p>• Recognized as being highly collaborative and a strong communicator in English and French</p><p>• Known to have exceptional judgment and organizational skills</p><p>• Regarded as highly adaptable, agile and calm/poised when faced with change and/or ambiguity</p><p>• Respected for maintaining discretion and confidentiality in all interactions, especially with sensitive matters</p><p>• Noted for your curiosity, learning and continuous improvement mindset</p><p><b>Things we hope you have:</b></p><p>• Sought out for your 5 or more years of experience supporting executive leadership in a large, corporate environment</p><p>• Expert with Microsoft (MS) Outlook, Word, Excel and PowerPoint</p><p>• Supporting a variety of projects ranging from small and straightforward to large and complex</p><p>• Diploma in Business Administration</p><p>• Perfectly bilingual, French and English</p><p>• A valid driver’s license</p><p><b>What you should know about the job:</b></p><p>· Your role is based in Montréal, QC</p><p>· You will be required to be on the road for an extended period every month</p><p><b>What you should know about OSE:</b></p><p>• We cherish Québec’s culture and values.</p><p>• We believe cannabis can help Québecers and Canadians live better lives.</p><p>• We take pride in family, friends and living full, balanced lives.</p><p>• Safety and security is critical to the success our business.</p><p>• We currently work from two locations in Québec: A 55,000 square-foot cutting-edge facility</p><p>• Huntingdon and new offices in Montréal’s Villeray neighbourhood.</p><p>• Our executives have world-leading experience in government regulated industries.</p><p>============================================================</p><p>Assistant Exécutif</p><p>• Montréal, QC • Temps plein</p><p>• Masculin est utilisé pour alléger le texte</p><p>Nous recherchons des personnes formidables. Plus précisément, nous recherchons que vous réinventiez le cannabis avec nous. Nous aimons l'endroit où nous travaillons, nous croyons au potentiel de notre équipe et nous enrichissons nos connaissances quotidiennement. Nous œuvrons depuis 2016 et sommes maintenant devenus l’entreprise de cannabis la plus innovatrice du Québec en menant l’industrie, en développant des produits avant-gardistes et en améliorant la cultivation du cannabis. Et ce n’est que le début. Cela semble vous convenir?</p><p>Sommaire du poste</p><p>En tant qu'assistant(e) de direction du CEO, vous serez le partenaire de confiance par excellence qui s'assurera que le dirigeant dispose des bonnes informations et des bonnes ressources au bon moment et au bon endroit, tout en lui apportant votre appui pour les questions confidentielles. Personne ne comprend votre dirigeant comme vous. Vous êtes également au centre d'un secteur passionnant et rapide, où votre agilité guidera efficacement le flux et l'échange d'informations. Quoi qu'il en soit, vous êtes toujours prêt à tout, à faire le nécessaire et à permettre aux autres de réussir. Vous êtes sympathique, serviable, collaboratif, et votre capacité à fournir des résultats de haute qualité fait de vous un partenaire précieux et un contributeur clé au succès de l'équipe.</p><p><b>Comment vous pouvez contribuer:</b></p><p>• Gérer le calendrier du cadre de manière proactive, y compris la réservation des voyages.</p><p>• Anticiper les besoins et créer des solutions pour faciliter la tâche du cadre.</p><p>• Rassembler, coordonner et/ou préparer les informations, le matériel et les ressources nécessaires aux réunions et aux événements</p><p>• Préparer des présentations, en collaboration avec d'autres cadres et équipes</p><p>• Contribuer à l'organisation des ordres du jour et des documents pour les réunions d'équipe et autres, y compris la rédaction et la distribution des comptes rendus de réunion.</p><p>• Examiner les demandes, fournir des informations et effectuer des recherches, résumer et communiquer les informations aux parties prenantes concernées.</p><p>• Établir et ajuster les priorités dans un environnement en évolution constante et rapide, avec une efficacité agile pour respecter les délais.</p><p>• Veiller à la bonne gestion et à l'accord des dépenses individuelles et de l'entreprise, et créer des rapports budgétaires selon les besoins.</p><p><b>Vous êtes doué pour :</b></p><p>• Reconnu comme étant très collaboratif et un excellent communicateur en anglais et en français.</p><p>• Reconnu pour son jugement et son sens de l'organisation exceptionnels</p><p>• Reconnu pour sa grande capacité d'adaptation, son agilité et son calme face au changement et/ou à l'ambiguïté.</p><p>• Respecté pour le maintien de la discrétion et de la confidentialité dans toutes les interactions, en particulier pour les questions sensibles.</p><p>• Vous êtes reconnu pour votre curiosité, votre esprit d'apprentissage et d'amélioration continue.</p><p><b>Ce que nous espérons trouver en vous:</b></p><p>• Bilingue anglais/français (oral et écrit)</p><p>• Diplôme en administration des affaires</p><p>• Vous êtes recherché pour vos 5 années ou plus d'expérience dans le soutien à la direction d'une grande entreprise.</p><p>• Vous maîtrisez les logiciels Microsoft (MS) Outlook, Word, Excel et PowerPoint.</p><p>• Autonomie et rigueur</p><p>• Soutien à une variété de projets allant de petits et simples à grands et complexes.</p><p>• Un permis de conduire valide</p><p><b>Ce que vous devez savoir à propos de cet emploi:</b></p><p>• Votre rôle est basé à Montréal, QC</p><p>• Vous devrez être sur la route pendant une longue période chaque mois.</p><p><b>Ce que vous devez savoir à propos de ROSE :</b></p><p>• Nous sommes engagés à faire rayonner la culture et les valeurs québécoises.</p><p>• Nous croyons que le cannabis peut aider les Québécois et les Canadiens à mener une vie meilleure.</p><p>• Nous sommes fiers d’être guidés par des principes fondamentalement humains ; valeurs familiales, amitié, aspiration à vivre sainement et pleinement.</p><p>• La sécurité est essentielle au succès de notre entreprise.</p><p>• Nous sommes implantés dans deux endroits au Québec : une installation de 55 000 pieds carrés à la fine pointe de la technologie à Huntingdon et de nouveaux bureaux dans le quartier de Villeray à Montréal.</p><p>• Nos dirigeants possèdent une expérience internationale au sein d’industries assujetties aux règlementations gouvernementales.</p><p>Nous espérons avoir de vos nouvelles bientôt. Seuls les candidats retenus seront contactés</p></div>","company":{"name":"ROSE ScienceVie Inc."},"location":{"country":"Canada","address":"Maskinongé Regional County Municipality, QC","city":"Maskinongé Regional County Municipality","stateProvince":"QC"},"frontendLink":"/job-posting/rose-sciencevie-inc/executive-assistant/cebfe166cc977a8c41ee532dd5c4f060","title":"Executive Assistant","category":"Agriculture & Farming","hash":"cebfe166cc977a8c41ee532dd5c4f060","postingUrl":"https://ca.trabajo.org/job-166-20220117-4e8ec9d17f65a51146ed1cbef090c82d"},{"function":["Administration"],"postedOn":"11 days ago","description":"<div><div><div>As the 64th largest accounting firm in the nation, Grassi is a leading provider of advisory, tax and accounting services to businesses and individuals. Grassi advisors specialize in providing industry-specific business consulting, audit, tax, and technology services to key market sectors, including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, cannabis and more. With offices in New York, Jericho, Ronkonkoma and White Plains, NY; Park Ridge, NJ; Palm Beach, FL; and Needham, MA, the firm has the depth of knowledge and experience to work effectively alongside clients across the Northeast and throughout the United States, as well as internationally through its membership in Moore Global.</div><div></div><div><b>Summary/Objective</b></div><div>Oversee daily accounting transactions, accounts payable, accounts receivable, general ledger,</div><div></div><div>Essential Functions</div><ul><li>Back for payroll</li><li>Oversee all daily accounting transactions</li><li>Accounts payable</li><li>Handles books for Titan and Castle</li><li>Titan- general ledger, pays taxes ends at general ledger (preparation)</li><li>Handles permits, HUT</li><li>Year End w2’s Bank reconciliations for Titan Industrial</li><li>Reviews all truck permits and registrations (add reminders for expirations)</li><li>Prepares audits for Castle and Titan (workers comp)</li><li>Fleet Management and permit management (vehicle numbers etc)</li><li>Daily Cash Flow report</li></ul><div></div><div>Requirements:</div><ul><li>Previous experience in administrative support</li><li>Proficient with MS Office</li><li>Motivated self-starter with ability to work independently</li><li>Consistent attention to detail, establishing priorities, and meeting deadlines</li><li>Exude both verbal and written communication skills</li></ul></div><div></div></div>","company":{"companyType":"Private/Established","name":"GRASSI","logoUrl":"/logos/grassi-9dbdb434f6a27eeb0bf7caa8c33b8cc2.jpeg"},"location":{"country":"United States","address":"Ronkonkoma, NY 11779","city":"Ronkonkoma","stateProvince":"NY"},"frontendLink":"/job-posting/grassi/administrative-assistant/0e936c4d4893bab0eb154d1cfe564819","title":"Administrative Assistant","category":"Professional, Scientific, and Technical Services","hash":"0e936c4d4893bab0eb154d1cfe564819","postingUrl":"https://www.indeed.com/job/administrative-assistant-5abf410c58197030"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"13 days ago","description":"<div><p>We are a rapidly growing Manufacturing Company (we manufacture presses that process hemp and the like) seeking <b>reliable </b>and <b>driven</b> Accounting Clerk/ Benefits assistant with a STRONG attention to detail and follow through. Must be a team player, driven to succeed, always on task!</p><p><b>MUST HAVE 4+ YEARS RELATED EXPERIENCE</b></p><p>Functions include but are not limited to:</p><ul><li>AP/AR all processes and working knowledge</li><li>Ability to work schedules (Quickbooks)</li><li>Proficient with Reconciliations (Quickbooks)</li><li>Manage Payables as well as staying on top of our Vendors</li><li>General Bookkeeping</li><li>Light Filing</li><li>Benefits administration knowledge a plus</li><li>Enter, manage and monitor purchase orders</li><li>Assist Controller with monitoring inventory levels for purchasing</li><li>Clear Customer Orders for potential Fraud (daily)</li><li>Not afraid or Opposed to learning and Helping with new things!</li><li>Excel, Word, Google Sheets, Docs</li></ul><p>ADP Payroll, QuickBooks, Fishbowl <b>EXPERIENCE A PLUS!!!</b></p><p>EOE</p><p>Medical/Dental after 90 days!</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $19.00 per hour</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $19.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Ability to commute/relocate:</p><ul><li>Lake Havasu City, AZ 86403: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Established","name":"Premiere Manufacturing","logoUrl":"/logos/premiere-manufacturing-1c59cc1308bb19ed7a2402e908ddaa63.jpeg"},"location":{"country":"United States","address":"Lake Havasu City, AZ 86403","city":"Lake Havasu City","stateProvince":"AZ"},"frontendLink":"/job-posting/premiere-manufacturing/administrative-assistant/7778c11e9018d3eb25d2a523f09f7913","title":"Administrative Assistant","category":"Manufacturing","hash":"7778c11e9018d3eb25d2a523f09f7913","postingUrl":"https://www.indeed.com/job/administrative-assistant-efe41d85cd04d0be"},{"function":["Administration"],"postedOn":"10 days ago","description":"<div><p>Do you want a fun job with a dynamic team that’s fully remote and will give you a unique vantage on the cannabis sector?</p><p>Cannabis At Work is the leading cannabis recruitment company founded in 2015. We hire people on behalf of our clients, and as such, the Executive Assistant role provides a significant amount of administrative support to the recruitment function. Administrative and project leadership is also needed for online community events and industry-wide surveys. This position also supports the company’s senior management with day-to-day administrative coordination.</p><p>You are great at doing research and compiling data sets. You are very organized and strong at scheduling meetings across multiple people and time zones. You enjoy engaging with multiple stakeholders across various platforms, including email, text, phone, and social media channels. You are comfortable juggling multiple priorities while working quickly and efficiently. You can communicate professionally both in writing and verbally. You are comfortable working with technology and a variety of applications. You like to smile, have fun, and bring energy to your work. You take initiative. You are passionate about the cannabis industry and are knowledgeable about who the major players are in the cannabis sector.</p><p><b>Recruitment Operations Support:</b></p><p>• Update internal recruitment pipeline and databases</p><p>• Publish job postings, and edit for grammar and spelling</p><p>• Act as administrator for job advertisement platforms</p><p>• Assist with candidate data mining and sourcing in internal and external databases</p><p>• Assist with candidate outreach and early-stage screening</p><p>• Schedule interviews with recruiters and hiring managers by phone or video</p><p>• Manage video conferencing account and coordinate video meetings</p><p>• Complete candidate reference calls and documentation</p><p><b>Event Management:</b></p><p>• Guestlist management/creation</p><p>• Event collaboration support and correspondence</p><p>• Coordinating invitations and follow-ups</p><p>• Responding to guest/collaborator questions</p><p>• Working in Eventbrite</p><p>• General event support as required</p><p><b>General Administration:</b></p><p>• Answering general phone calls and emails</p><p>• Google Drive management</p><p>• Website management/updates</p><p>• Inbox management support for senior management</p><p>• Coordinating travel bookings</p><p>• Researching and ordering marketing merchandise</p><p>• Supplier relationship management</p><p>• Any and all support tasks as assigned</p><p><b>Qualifications:</b></p><p>• A Bachelor's degree in something you are passionate about</p><p>• A passion for cannabis is a huge asset</p><p>• Ability to be successful in a remote work environment</p><p>• Attention to detail, organization, and prioritization skills</p><p>• Ability to research and compile data</p><p>• Strong interpersonal and communication skills</p><p>• Emotional intelligence</p><p>• Adaptability and ability to handle change</p><p>• Excels in a small, tight team</p><p>• A passion to serve your team and the broader community</p></div>","company":{"companyType":"Private/Startup","name":"Cannabis At Work","logoUrl":"/logos/cannabis-at-work-8ae63b190226a7031617f4393f916a20.jpeg"},"location":{"country":"Canada","address":"Canada"},"frontendLink":"/job-posting/cannabis-at-work/executive-assistant/20b6ca1e6e6bb2637fd275c0d1ccf7cf","title":"Executive Assistant","category":"Professional, Scientific, and Technical Services","hash":"20b6ca1e6e6bb2637fd275c0d1ccf7cf","postingUrl":"https://ca.linkedin.com/jobs/view/executive-assistant-at-cannabis-at-work-2877856224"},{"function":["Administration"],"postedOn":"14 days ago","description":"<div><div><div><b>Administrative Assistant – Full Time in Needham, MA</b></div><div></div><div>As the 64th largest accounting firm in the nation, Grassi is a leading provider of advisory, tax and accounting services to businesses and individuals. Grassi advisors specialize in providing industry-specific business consulting, audit, tax, and technology services to key market sectors, including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, cannabis and more. With offices in New York, Jericho, Ronkonkoma and White Plains, NY; Park Ridge, NJ; Palm Beach, FL; and Needham, MA, the firm has the depth of knowledge and experience to work effectively alongside clients across the Northeast and throughout the United States, as well as internationally through its membership in Moore Global.</div><br /><div></div><div></div><div><b>Summary of Position</b></div><div></div><div>As part of our Administrative Team, in <b>Needham, MA</b> you will be expected to provide efficient and accurate support to the partners and staff to help provide the highest level of service to our clients. You must be able to work under pressure, be a quick learner and assume responsibility for timely delivery of work assigned to them. You should be self-motivated and work well independently while also recognizing the need to be a team player. Below is a list of responsibilities we have outlined, as always there will be ad-hoc projects that could come up throughout the year.</div><div></div><div><b>Essential Functions</b></div><div>Responsibilities will include but not limited to:</div><ul><li>Provides general administrative support to a department of a group of professionals including:</li><li>Assemble client deliverables</li><li>Assist in client billing</li><li>Assist in client engagement related matters</li><li>Handle Tax Administration Responsibility</li><li>Schedule internal and external meetings</li><li>Manage calendars for partners</li><li>Expense Reports</li><li>Time entry</li><li>Engagement letter requests</li><li>Anticipate scheduling conflicts and calendar challenges and rectify</li><li>Attend internal meetings for note taking and action plan development</li><li>Scanning, filing, and faxing</li></ul><div></div><div><b>Competencies</b></div><ul><li>Technical capacity of Microsoft office products</li><li>Time management</li><li>Problem solving</li><li>Ability to multitask and priorities</li><li>Collaboration Skills</li><li>Ability to clearly communicate via e-mail</li><li>Flexibility in work schedule to accommodate busy seasons</li></ul><div></div><div><b>Requirements:</b></div><ul><li>Bachelor’s degree strongly preferred</li><li>Prior experience supporting executive(s)</li><li>Works well with little to no supervision</li><li>Demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems</li><li>Demonstrate experience managing complex projects or coordinating large-scale events</li><li>Excellent written and verbal communication skills</li><li>Incredible organizational skills; must be detail-oriented</li><li>Outstanding ability to prioritize and multitask</li><li>High level of proficiency in Microsoft Office suite</li></ul></div></div>","company":{"companyType":"Private/Established","name":"GRASSI","logoUrl":"/logos/grassi-9dbdb434f6a27eeb0bf7caa8c33b8cc2.jpeg"},"location":{"country":"United States","address":"Needham, MA","city":"Needham","stateProvince":"MA"},"frontendLink":"/job-posting/grassi/administrative-assistant/965596e99f5aa4ece47a891ff690a8b6","title":"Administrative Assistant","category":"Professional, Scientific, and Technical Services","hash":"965596e99f5aa4ece47a891ff690a8b6","postingUrl":"https://www.indeed.com/job/administrative-assistant-555884654e1b5af2"},{"salaries":[{"salaryStart":"$40k","salaryEnd":"$68k","currency":"","source":"Payscale","position":"Executive Assistant","type":"per year","url":"https://www.payscale.com/research/CA/Job=Executive_Assistant/Salary/c38ff8dd/Surrey-BC"},{"salaryStart":"$33k","salaryEnd":"$96k","currency":"","source":"Monster.ca","position":"Executive Assistant","type":"per year","url":"https://www.monster.ca/salary/q-executive-assistant-l-surrey-british-columbia"},{"salaryStart":"$38k","salaryEnd":"$66k","currency":"","source":"Glassdoor","position":"Legal Administrative Assistant","type":"per year","url":"https://www.glassdoor.com/Salaries/surrey-legal-administrative-assistant-salary-SRCH_IL.0,6_IC4033126_KO7,37.htm"}],"function":["Administration"],"postedOn":"11 days ago","description":"<div><p>Our client is looking for an experienced Executive &amp; Personal Assistant who knows how to get things done. We want to learn more about you, if you consider yourself to be the person who is always two steps ahead of the people you support. Our ideal candidate will be a creative thinker with the ability to work cross-functionally. You can balance a number of projects and responsibilities and are considered the go-to person when something needs fixing. This position will act as an ambassador to the CEO and company vision and support the CEO in their day to day needs which will be both business and personal in nature.</p><p><b>What you will do:</b></p><p>• Work closely with the CEO and his team to keep them well informed of upcoming commitments and responsibilities</p><p>• Manage information flow in a timely and accurate manner</p><p>• Take and maintain accurate and comprehensive meeting notes</p><p>• Manage the CEOs calendar, scheduling and coordinating meetings as required</p><p>• Communicate with external vendors, screen and direct phone calls and distribute correspondence</p><p>• Format information for internal and external communication – memos, emails, presentations, reports</p><p>• Manage travel arrangements and itineraries on behalf of the CEO</p><p>• Organize corporate and personal events when required</p><p>• Drive to/from work and personal events</p><p>• Handle special projects and researching business projects</p><p>• Run household and personal errands on behalf of the CEO</p><p>• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders</p><p>• Other projects / duties that may be assigned from time-to-time</p><p><b>In order to be successful, you should bring:</b></p><p>• Diploma in Business Administration, office administration or equivalent is preferred</p><p>• 4+ years of proven experience working as a Personal Assistant is required</p><p>• Proficient in computer technology including but not limited to Microsoft Office applications, with experience in recordkeeping and notetaking</p><p>• Exceptional interpersonal skills</p><p>• The ideal candidate is energetic, enthusiastic, works well under pressure and alone, can adapt to a changing environment with changing priorities, and has a professional and positive attitude</p><p>• Excellent verbal and written communication skills</p><p>• Strong emotional intelligence, discretion and the ability to maintain confidentiality</p><p>• Exceptional organizational and time-management skills</p><p>• Follows instructions clearly and accurately within a timely fashion</p><p>• Proactive and enthusiastic about delivering positive results</p><p>By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number \"63879\". Message &amp; data rates may apply. Please refer to our privacy policy for more information</p></div>","company":{"companyType":"Private/Growth","name":"CanMar Recruitment","logoUrl":"/logos/canmar-recruitment-c9c7cba949dd62a0e98928114e225b69.jpeg"},"location":{"country":"Canada","address":"Surrey, BC","city":"Surrey","stateProvince":"BC"},"frontendLink":"/job-posting/canmar-recruitment/executive-assistant/8576f48e8812b757c371c66847b0d4a8","title":"Executive Assistant","category":"Professional, Scientific, and Technical Services","hash":"8576f48e8812b757c371c66847b0d4a8","postingUrl":"https://canmar-recruitment.talentify.io/job/executive-assistant-surrey-bc-canmar-recruitment-ypkgmjb4jabpp59povb7dhgaunke7bvoa85bxdbemq","salary":"$40k - $68k"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"14 days ago","description":"<div><p>Have you wanted to be part of the Cannabis industry? Well now is your chance! Tripp group, Prohibition's holding company, is now hiring!</p><p>We are both, the largest distributor and franchise retailer of cannabis smoking accessories in Quebec!</p><p>We are looking for ambitious and hard-working individuals who want to be part of a rapidly growing industry. Individuals who are looking for a challenge and desire an ability to make a difference in the way a company is run.</p><p>Be part of something big! Everyone on our small team has a voice and regularly contributes their thoughts on how to improve the way the business is run.</p><p>Reporting to the CEO and COO, you will be responsible for being their right hand for the holding group, TRIPP, and assisting them in various projects, including business relations, sales, and operations.</p><p>RESPONSIBILITIES:</p><ul><li>Greeting visitors</li><li>Issue invoices, and other documents.</li><li>Provide confidential administrative support including: project support, research tasks, preparation of business travel &amp; seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.</li><li>Assist in presentation and report development for Board of Director meetings</li><li>Chain wide communication and engagement</li><li>Project management on an executive level</li><li>Work with Operations to help manage Top Shelf Program and chain-wide engagement</li><li>Create and oversee performance evaluations</li><li>Handling basic bookkeeping tasks, such as data entry.</li><li>Filing and retrieving corporate records, documents, and reports.</li><li>Researching and conducting data to prepare documents for review and presentation</li><li>Helping prepare for meetings.</li><li>Accurately recording minutes from meetings.</li><li>Translate executive documents from English to French</li><li>Using various software, including Microsoft Office and Sage</li><li>Making travel arrangements for executives.</li><li>Performing office duties that include ordering supplies</li><li>Provide general administrative support</li><li>Answering very few phone calls a day</li><li>Plan for beverages, lunches, dinners, etc. for meetings as requested.</li><li>Organize and provide oversight for corporate initiatives and celebrations as requested.</li><li>Contribute to the preparation of events and possible participation.</li><li>Participate in the writing presentations and communications.</li><li>Preparing and shipping out a few online orders</li><li>Accounts payable and receivable/ Tier one collections</li></ul><p>REQUIREMENTS:</p><ul><li>Very good knowledge of French and English;</li><li>2 years of experience or equivalent as an assistant, coordinator and/or project manager;</li><li>Strong interest in business, cannabis, and project management;</li><li>Autonomy</li><li>Ability to work in a team</li><li>Ability to work under pressure</li><li>Like to be creative.</li></ul><p>Job Type: Full-time</p><p>Salary: $40,000.00-$45,000.00 per year</p><p>Additional pay:</p><ul><li>Bonus pay</li></ul><p>Benefits:</p><ul><li>Casual dress</li><li>Dental care</li><li>Extended health care</li><li>Flexible schedule</li><li>On-site parking</li><li>Profit sharing</li><li>Store discount</li><li>Vision care</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>No weekends</li></ul><p>Application question(s):</p><ul><li>Why are you applying to work with PROHIBITION Group?</li></ul><p>Education:</p><ul><li>AEC / DEP or Skilled Trade Certificate (preferred)</li></ul><p>Experience:</p><ul><li>administrative assistant: 1 year (preferred)</li><li>receptionist: 1 year (preferred)</li></ul><p>Language:</p><ul><li>english and french (required)</li></ul><p>Work remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Established","name":"PROHIBITION","logoUrl":"/logos/prohibition-81cbde03dd3d3735cf0cfa9695c64c98.jpeg"},"location":{"country":"Canada","address":"Saint-Laurent, QC","city":"Saint-Laurent","stateProvince":"QC"},"frontendLink":"/job-posting/prohibition/administrative-assistant/06e971a1a9431c5d9c62fa7d058f2edb","title":"Administrative Assistant","category":"Retail","hash":"06e971a1a9431c5d9c62fa7d058f2edb","postingUrl":"https://ca.indeed.com/job/administrative-assistant-c4acaa155919acfa"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"18 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Eureka Missouri? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Eureka, MO, USA","city":"Eureka","stateProvince":"MO"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-eureka-missouri/61d3d4fa84a755ef40bbea339dfc9282","title":"Office Assistant for Cannabis Business in Eureka Missouri","category":"Professional, Scientific, and Technical Services","hash":"61d3d4fa84a755ef40bbea339dfc9282","postingUrl":"https://tarta.ai/j/diSfM34B_wGWf_EJl1LY-office-assistant-for-cannabis-business-in-eureka-missouri-in-eureka-mo-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"6 days ago","description":"<div><p><b>Company Overview: We started 1906 because we believe cannabis is the greatest medicine on earth. Our goal is to make cannabis a trusted, normal part of daily wellness with products that are easy to understand and easy to fit into your life and offer the most healthful format of cannabis available.</b></p><p><b>1906 is named for the last time cannabis was widely accepted as a beneficial medicine. The Wiley Act was enacted the following year, beginning nearly a century of misguided cannabis prohibition with devastating consequences. We say it’s high time to make cannabis accessible and understandable for all—for the greater good (and the greater fun)!</b></p><p><b>And we are looking for an amazingly talented Executive Assistant/HR Coordinator to join our growing team! This position is a hybrid role of 3 days in office at either our location in Henderson, CO or in Five Points (Denver) and 2 days remote. Time commitment will exceed 40 hours per week, ideally M-F 10 hour days. </b></p><p><b>Key Responsibilities: </b></p><ul><li><b>Manage scheduling for appointments, meetings, conference calls, interviews, and travel for the Management Team.</b></li><li><b>Monitor and respond to emails and complete appropriate reports.</b></li><li><b>Create an organized filing system</b></li><li><b>Basic HR support for staff: offer letters, onboarding new staff, maintaining employee files, tracking attendance, etc.</b></li><li><b>Pickup/ order supplies.</b></li><li><b>Organize information required for bi-monthly payroll (completed by accounting team).</b></li><li><b>Maintain professionalism and uphold standards in workplace.</b></li></ul><p><b>The candidate must have: </b></p><ul><li><b>AA or Bachelor’s in Business Administration or a related field is preferred.</b></li><li><b>Ability to maintain accuracy in a fast paced environment where multitasking and reprioritizing is essential.</b></li><li><b>Interest in working for a startup company assisting with SOP and Best Practices development.</b></li><li><b>Excellent professional communication and writing skills.</b></li><li><b>Proficiency with Google Suite, including Google Calendars.</b></li><li><b>Must be 21 years of age or older.</b></li></ul><p><b>The Ideal Candidate is: </b></p><ul><li><b>Driven, motivated and passionate about life inside and outside of work.</b></li><li><b>Focused on creating solutions, growth and systems in a startup environment.</b></li><li><b>Able to creatively problem solve and remain calm under challenging conditions.</b></li><li><b>Excellent business acumen.</b></li><li><b>Flexible schedule including nights, weekends, and holidays.</b></li><li><b>Strong work ethic.</b></li></ul><p><b>Benefits include: </b></p><ul><li><b>401k match with no vesting required up to 4% of annual salary.</b></li><li><b>Unlimited PTO with your manager’s approval.</b></li><li><b>Employee 100% covered health insurance provided through Anthem Blue Cross Blue Shield. Dependent coverage, dental and vision all available for employee purchase. </b></li></ul><p>Job Type: Full-time</p><p>Pay: $65,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>10 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: Multiple Locations</p></div>","company":{"companyType":"Private/Growth","name":"1906 New Highs","logoUrl":"/logos/1906-new-highs-946a092ac4367283afcaafd4aa580285.png"},"location":{"country":"United States","address":"Denver, CO","city":"Denver","stateProvince":"CO"},"frontendLink":"/job-posting/1906-new-highs/executive-assistant-hr-coordinator/9164d9bd2323d0ea79219fa79a9cf173","title":"Executive Assistant/HR Coordinator","category":"Manufacturing","hash":"9164d9bd2323d0ea79219fa79a9cf173","postingUrl":"https://www.indeed.com/job/executive-assistanthr-coordinator-1d6b612619323f2a"}]