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Office Manager

Trulieve, INC Tallahassee, FL 32301
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Job Title: Office Manager

Department: Retail Facilities Operations

Reports to: Director

FLSA Status: Regular, Exempt

Salary: Negotiable

Location: Tallahassee, FL

Role Summary

The Office Manager administers office activities and services to achieve maximum productivity and expense control. The Office Manager will support corporate headquarters with records maintenance, document preparation, mail distribution, receptionist duties, maintain office equipment, orders general office supplies/services and other related internal operations. The position will be required to maintain the front desk. They will be sure to complete all tasks given and maintain traffic in and out the building. Must be highly organized and able to multitask.

Key Duties and Responsibilities

  • Point person for housekeeping, maintenance, mailing, shipping, supplies, equipment, bills, visitors, and errands;
  • Organize and schedule meetings and appointments;
  • Manage schedules, calendars and appointments as requested;
  • Implement and organize office operations and procedures;
  • Coordinate with IT department on all office equipment;
  • Provide general support to visitors;
  • Sort and distribute mail and deliveries;
  • Perform review and analysis of special projects and keep management updated;
  • Ensure filing systems are maintained and current;
  • Execute procedures for record keeping;
  • Ensure security, integrity, and confidentiality of data;
  • Oversee adherence to office policies and procedures;
  • Monitor, order, stock, and maintain office supplies inventory;
  • Gathers information to create purchasing lists, completing the necessary documentation for purchases, and making purchases as approved by the Director;
  • Submit office supply acquisitions in the ERP system;
  • Maintain a safe and secure working environment;
  • Make travel arrangements and reservations, as needed;
  • Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports;
  • Maintains highest level of confidentiality;
  • Exercises administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area;
  • Respond to, or prepare responses to inquiries for review by the Director;
  • Independently creates well-organized, grammatically correct memos, bulk emails, and reports for distribution;
  • Provide support for regulatory inspections or other audits as assigned;
  • Assists with special events planning;
  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications;
  • Meet productivity requirements to ensure given projects are completed by the deadline
  • Ensure that common areas remain clean and presentable.
  • Other tasks as assigned.

Skills and Qualifications

  • High School Diploma required;
  • BS or BA degree in office administration of related field of study, preferred;
  • 3-5 years' experience in an Office Manager or related role;
  • Experience in cannabis preferred;
  • Knowledge of office management responsibilities, systems, and procedures;
  • Equivalent combinations of education and experience may be considered, including internal experience (year for year management experience can be substituted for education);
  • Must function independently, and have flexibility, personal integrity, and the ability to work effectively with personnel and vendors.
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Attention to detail and problem-solving skills;
  • Strong organizational and planning skills;
  • Must be flexible and enjoy the administrative challenges of supporting an office of diverse people.
  • Demonstrated computer literacy including Microsoft Word, Excel, PowerPoint, Outlook, and Smartsheet.

Additional Minimum Qualifications

  • Demonstrated computer literacy with knowledge of Microsoft Suite.
  • Strong interpersonal and analytical skills.
  • Outstanding written and oral communication skills.
  • Flexibility to work non-traditional business hours as needed.
  • Must be at least 21 years of age (legal requirement).
  • Must possess a valid driver’s license and good driving record.
  • Must successfully complete a comprehensive background screening.
  • Must be able to maintain regular, punctual physical attendance
  • Must have reliable transportation

Work Schedule

The standard office hours for this position will be a minimum of Monday-Friday 8:00 am – 5:00 pm. Additional evening, weekend, and holiday hours will be required at times to meet the needs of the business and meet the expectations of the role.

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Must be highly organized and able to multitask.</p><p>Key Duties and Responsibilities</p><ul><li>Point person for housekeeping, maintenance, mailing, shipping, supplies, equipment, bills, visitors, and errands;</li><li>Organize and schedule meetings and appointments;</li><li>Manage schedules, calendars and appointments as requested;</li><li>Implement and organize office operations and procedures;</li><li>Coordinate with IT department on all office equipment;</li><li>Provide general support to visitors;</li><li>Sort and distribute mail and deliveries;</li><li>Perform review and analysis of special projects and keep management updated;</li><li>Ensure filing systems are maintained and current;</li><li>Execute procedures for record keeping;</li><li>Ensure security, integrity, and confidentiality of data;</li><li>Oversee adherence to office policies and procedures;</li><li>Monitor, order, stock, and maintain office supplies inventory;</li><li>Gathers information to create purchasing lists, completing the necessary documentation for purchases, and making purchases as approved by the Director;</li><li>Submit office supply acquisitions in the ERP system;</li><li>Maintain a safe and secure working environment;</li><li>Make travel arrangements and reservations, as needed;</li><li>Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports;</li><li>Maintains highest level of confidentiality;</li><li>Exercises administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area;</li><li>Respond to, or prepare responses to inquiries for review by the Director;</li><li>Independently creates well-organized, grammatically correct memos, bulk emails, and reports for distribution;</li><li>Provide support for regulatory inspections or other audits as assigned;</li><li>Assists with special events planning;</li><li>Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications;</li><li>Meet productivity requirements to ensure given projects are completed by the deadline</li><li>Ensure that common areas remain clean and presentable.</li><li>Other tasks as assigned.</li></ul><p>Skills and Qualifications</p><ul><li>High School Diploma required;</li><li>BS or BA degree in office administration of related field of study, preferred;</li><li>3-5 years' experience in an Office Manager or related role;</li><li>Experience in cannabis preferred;</li><li>Knowledge of office management responsibilities, systems, and procedures;</li><li>Equivalent combinations of education and experience may be considered, including internal experience (year for year management experience can be substituted for education);</li><li>Must function independently, and have flexibility, personal integrity, and the ability to work effectively with personnel and vendors.</li><li>Excellent time management skills and ability to multi-task and prioritize work;</li><li>Attention to detail and problem-solving skills;</li><li>Strong organizational and planning skills;</li><li>Must be flexible and enjoy the administrative challenges of supporting an office of diverse people.</li><li>Demonstrated computer literacy including Microsoft Word, Excel, PowerPoint, Outlook, and Smartsheet.</li></ul><p>Additional Minimum Qualifications</p><ul><li>Demonstrated computer literacy with knowledge of Microsoft Suite.</li><li>Strong interpersonal and analytical skills.</li><li>Outstanding written and oral communication skills.</li><li>Flexibility to work non-traditional business hours as needed.</li><li>Must be at least 21 years of age (legal requirement).</li><li>Must possess a valid driver’s license and good driving record.</li><li>Must successfully complete a comprehensive background screening.</li><li>Must be able to maintain regular, punctual physical attendance</li><li>Must have reliable transportation</li></ul><p>Work Schedule</p><p>The standard office hours for this position will be a minimum of Monday-Friday 8:00 am – 5:00 pm. Additional evening, weekend, and holiday hours will be required at times to meet the needs of the business and meet the expectations of the role.</p></div></div>","company":{"companyType":"Public/Established","name":"Trulieve, INC","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Tallahassee, FL 32301","city":"Tallahassee","stateProvince":"FL"},"frontendLink":"/job-posting/trulieve-inc/office-manager/74ffe8779f45a01d9a49d8bb5e13e41e","title":"Office Manager","category":"Medical & Healthcare","hash":"74ffe8779f45a01d9a49d8bb5e13e41e","postingUrl":"https://www.indeed.com/job/office-manager-b09d0ad2eb4377d1"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"1 day ago","description":"<div><p>Lazarus Naturals is on a mission to make quality hemp-based CBD accessible to everyone. It’s why we own our manufacturing process from start to finish—from our hemp farms in Central Oregon, to our extraction, formulation, and packaging—it’s all designed to deliver safe, effective CBD at an affordable price for all. This enables us to provide a 60% discount to veterans, low income and disabled individuals, so they have access to the benefits of CBD too. We are proud of our products, our processes, and our people, and we’re absolutely passionate about doing the right thing well.<br /><b>Position Overview</b><br />The <b>Accounts Receivable Specialist</b> is responsible for all accounting and credit functions associated with sales to our eCommerce customers, our wholesale channel, regional and national retailers, and our private label clients. This position performs all accounts receivable and credit functions that arise on a daily, weekly, and monthly basis, including, but not limited to:</p><ul><li>sales invoicing,</li><li>processing deposits and recording credit card and cash receipts,</li><li>researching and responding to customer inquiries and issues,</li><li>customer account reconciliations,</li><li>credit application processing,</li><li>collection activities in conjunction with the sales team, and</li><li>general ledger postings.</li></ul><p>The ideal candidate will have a minimum of 3 to 5 years of experience in accounts receivable, a degree in Business, Accounting or Finance, will be eager to own and improve this function and has a desire to learn and grow with our company. Since this role interacts daily with our customers, sales team and leadership, a strong customer service attitude and professional manner are required, along with strong attention to detail, great organizational skills, and the ability to work thoughtfully and independently.<br /><b>Requirements</b></p><ul><li>Minimum of 3 to 5 years of experience in an accounts receivable, credit/collections role</li><li>Degree in Business or Accounting</li><li>Good oral and written communication skills. Ability to explain and train concepts and processes to others.</li><li>Excellent problem-solving abilities; strong attention to detail; process improvement mindset.</li><li>Outstanding computer and keyboard skills. Knowledge of MS Office and Google Suite products.</li><li>Knowledge of automated accounting software – QuickBooks (mandatory), Microsoft Dynamics or other ERP software (desired)</li><li>Intellectual curiosity – the desire to learn and grow.</li><li>Team player. Willing to help others and assist when and where needed.</li></ul><p><b>Benefits</b></p><ul><li>Comprehensive benefits (medical, vision, and dental insurance)</li><li>Employee discount program</li><li>Fully stocked kitchen</li><li>401K plan</li><li>FSA &amp; commuter benefits</li></ul><p>This is a full-time role based in Seattle, Washington. Please note, we will not consider applicants outside the immediate area.<br />Interested parties are encouraged to include a cover letter detailing why you think you could be a great fit, along with an updated resume. Thanks, and we look forward to hearing from you.<br /><b>Veterans strongly encouraged to apply.</b></p><p><i>Lazarus Naturals is proud to be an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.</i></p><p>Job Type: Full-time</p></div>","company":{"companyType":"Private/Established","name":"Lazarus Naturals","logoUrl":"/logos/lazarus-naturals-fa5b2dfc60b2a25a9f6c7cf0260c7678.png"},"location":{"country":"United States","address":"Seattle, WA 98107","city":"Seattle","stateProvince":"WA"},"frontendLink":"/job-posting/lazarus-naturals/accounts-receivable-specialist/677f03a4d03366d050faf69a9522e883","title":"Accounts Receivable Specialist","category":"Medical & Healthcare","hash":"677f03a4d03366d050faf69a9522e883","postingUrl":"https://www.indeed.com/job/accounts-receivable-specialist-0a613a959084aeac"},{"function":["Accounting"],"postedOn":"4 days ago","description":"<div><div><p><b>Accounts Receivable (AR) Specialist</b></p><p></p><p><b>Dreamfields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and having an amazing company culture &amp; thriving work environment. With over 500+ employees nationwide we are proud to be one of the most loved employers in the industry!</b></p><p></p><p><b>Headquartered near Palm Springs, CA the company continues to experience exponential month over month growth as one of the fastest growing companies in the cannabis industry and we have begun our aggressive national expansion into all the legalized cannabis states in the USA. The company is currently expanding and building a 130,000 sqft state of the art facility to meet the demands of the California market and setting up new territories &amp; facilities nationwide.</b></p><p></p><p><b>We are currently hiring a seasoned &amp; experienced Accounts Receivables Specialist to oversee all accounts receivable activities at our location in Tempe, AZ. This person will be responsible for overseeing the entire process of collecting payments from our company's customers.</b></p><p></p><p><b>Responsibilities</b></p><p></p><ul><li><p><b>Perform customer credit and payment history analysis, aging reporting and working with outside collections agencies.</b></p></li><li><p><b>Issue dunning letters as needed.</b></p></li><li><p><b>Managing relations with the sales team</b></p></li><li><p><b>Conduct staff training as needed</b></p></li><li><p><b>Properly motivate and delegate duties across collections staff</b></p></li><li><p><b>Issue credit hold notifications</b></p></li><li><p><b>Monitor daily cash on delivery payments and month end cash reconciliation</b></p></li><li><p><b>Stratify collections activities to maximize cash receipts</b></p></li><li><p><b>Contact customers regarding overdue accounts and determine reasons for non-payment</b></p></li><li><p><b>Negotiate past due payment plans</b></p></li><li><p><b>Maintain accurate records about interactions with customers</b></p></li><li><p><b>Recommend which accounts be shifted to a collection agencies</b></p></li><li><p><b>Recommend bad debt write offs</b></p></li><li><p><b>Monthly revenue reconciliation</b></p></li><li><p><b>Monthly and quarter excise tax reconciliation</b></p></li><li><p><b>Bank account reconciliation</b></p></li><li><p><b>Monthly sales department commission calculation and reporting</b></p></li><li><p><b>Experience with QuickBooks Enterprise</b></p></li><li><p><b>Mastery of Excel including creating Pivot Tables and complex formulas.</b></p></li><li><p><b>Analysis and recording of Allowance for Doubtful accounts</b></p></li></ul><p></p><p><b>Required Experience and Background</b></p><ul><li><p><b>Bachelor's degree in Accounting or Finance preferred. Associates degree or HS degree is acceptable with relevant work experience.</b></p></li><li><p><b>Proven work experience as an Accounts Receivable Specialist</b></p></li><li><p><b>3-5+ years accounts receivable experience, including customer credit and payment history analysis, aging reporting, issuing dunning letters, and working with outside collections agencies.</b></p></li><li><p><b>Experience performing monthly and quarterly excise tax reconciliation, bank reconciliations, and aging reports.</b></p></li><li><p><b>Experience calculating sales commissions</b></p></li><li><p><b>Familiarity with advanced formulas in MS Excel</b></p></li><li><p><b>Excellent analytical skills along with the ability to create and present detailed reports.</b></p></li><li><p><b>Ability to accurately process numerical data</b></p></li><li><p><b>Strong team management, time management and negotiation skills</b></p></li><li><p><b>Must have a problem-solving attitude and strong listening skills</b></p></li><li><p><b>Ability to meet or exceed deadlines</b></p></li><li><p><b>Ability to multitask</b></p></li><li><p><b>Strong organizational skills</b></p></li><li><p><b>Excellent communication skills both written and verbally</b></p></li><li><p><b>Ability to relate with all members of the AR staff and across other departments.</b></p></li><li><p><b>Excellent computer skills in MS Office, especially in Excel, including experience creating and using pivot tables and complex formulas.</b></p></li></ul><p></p><p><b>EEOC</b></p><p><b>Dreamfields is proud to be an Equal Opportunity Employer!</b></p><p><b>Accounts Receivable (AR) Specialist</b></p><p></p><p><b>Dreamfields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and having an amazing company culture &amp; thriving work environment. With over 500+ employees nationwide we are proud to be one of the most loved employers in the industry!</b></p><p></p><p><b>Headquartered near Palm Springs, CA the company continues to experience exponential month over month growth as one of the fastest growing companies in the cannabis industry and we have begun our aggressive national expansion into all the legalized cannabis states in the USA. The company is currently expanding and building a 130,000 sqft state of the art facility to meet the demands of the California market and setting up new territories &amp; facilities nationwide.</b></p><p></p><p><b>We are currently hiring a seasoned &amp; experienced Accounts Receivables Specialist to oversee all accounts receivable activities at our location in Tempe, AZ. This person will be responsible for overseeing the entire process of collecting payments from our company's customers.</b></p><p></p><p><b>Responsibilities</b></p><p></p><ul><li><p><b>Perform customer credit and payment history analysis, aging reporting and working with outside collections agencies.</b></p></li><li><p><b>Issue dunning letters as needed.</b></p></li><li><p><b>Managing relations with the sales team</b></p></li><li><p><b>Conduct staff training as needed</b></p></li><li><p><b>Properly motivate and delegate duties across collections staff</b></p></li><li><p><b>Issue credit hold notifications</b></p></li><li><p><b>Monitor daily cash on delivery payments and month end cash reconciliation</b></p></li><li><p><b>Stratify collections activities to maximize cash receipts</b></p></li><li><p><b>Contact customers regarding overdue accounts and determine reasons for non-payment</b></p></li><li><p><b>Negotiate past due payment plans</b></p></li><li><p><b>Maintain accurate records about interactions with customers</b></p></li><li><p><b>Recommend which accounts be shifted to a collection agencies</b></p></li><li><p><b>Recommend bad debt write offs</b></p></li><li><p><b>Monthly revenue reconciliation</b></p></li><li><p><b>Monthly and quarter excise tax reconciliation</b></p></li><li><p><b>Bank account reconciliation</b></p></li><li><p><b>Monthly sales department commission calculation and reporting</b></p></li><li><p><b>Experience with QuickBooks Enterprise</b></p></li><li><p><b>Mastery of Excel including creating Pivot Tables and complex formulas.</b></p></li><li><p><b>Analysis and recording of Allowance for Doubtful accounts</b></p></li></ul><p></p><p><b>Required Experience and Background</b></p><ul><li><p><b>Bachelor's degree in Accounting or Finance preferred. Associates degree or HS degree is acceptable with relevant work experience.</b></p></li><li><p><b>Proven work experience as an Accounts Receivable Specialist</b></p></li><li><p><b>3-5+ years accounts receivable experience, including customer credit and payment history analysis, aging reporting, issuing dunning letters, and working with outside collections agencies.</b></p></li><li><p><b>Experience performing monthly and quarterly excise tax reconciliation, bank reconciliations, and aging reports.</b></p></li><li><p><b>Experience calculating sales commissions</b></p></li><li><p><b>Familiarity with advanced formulas in MS Excel</b></p></li><li><p><b>Excellent analytical skills along with the ability to create and present detailed reports.</b></p></li><li><p><b>Ability to accurately process numerical data</b></p></li><li><p><b>Strong team management, time management and negotiation skills</b></p></li><li><p><b>Must have a problem-solving attitude and strong listening skills</b></p></li><li><p><b>Ability to meet or exceed deadlines</b></p></li><li><p><b>Ability to multitask</b></p></li><li><p><b>Strong organizational skills</b></p></li><li><p><b>Excellent communication skills both written and verbally</b></p></li><li><p><b>Ability to relate with all members of the AR staff and across other departments.</b></p></li><li><p><b>Excellent computer skills in MS Office, especially in Excel, including experience creating and using pivot tables and complex formulas.</b></p></li></ul><p></p><p><b>EEOC</b></p><p><b>Dreamfields is proud to be an Equal Opportunity Employer!</b></p><p><b><br />Accounts Receivable (AR) Specialist</b></p><p></p><p><b>Dreamfields</b> is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, <i>Jeeter</i>. The company is very passionate about producing world class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and having an amazing company culture &amp; thriving work environment. With over 500+ employees nationwide we are proud to be one of the most loved employers in the industry!</p><p></p><p><b>Headquartered near Palm Springs, CA</b> the company continues to experience exponential month over month growth as one of the fastest growing companies in the cannabis industry and we have begun our aggressive national expansion into all the legalized cannabis states in the USA. The company is currently expanding and building a 130,000 sqft state of the art facility to meet the demands of the California market and setting up new territories &amp; facilities nationwide.</p><p></p><p>We are currently hiring a seasoned &amp; experienced <b>Accounts Receivables Specialist </b>to oversee all accounts receivable activities at our location in Tempe, AZ. This person will be responsible for overseeing the entire process of collecting payments from our company's customers.</p><p></p><p><b>Responsibilities</b></p><p></p><ul><li>Perform customer credit and payment history analysis, aging reporting and working with outside collections agencies.</li><li>Issue dunning letters as needed.</li><li>Managing relations with the sales team</li><li>Conduct staff training as needed</li><li>Properly motivate and delegate duties across collections staff</li><li>Issue credit hold notifications</li><li>Monitor daily cash on delivery payments and month end cash reconciliation</li><li>Stratify collections activities to maximize cash receipts</li><li>Contact customers regarding overdue accounts and determine reasons for non-payment</li><li>Negotiate past due payment plans</li><li>Maintain accurate records about interactions with customers</li><li>Recommend which accounts be shifted to a collection agencies</li><li>Recommend bad debt write offs</li><li>Monthly revenue reconciliation</li><li>Monthly and quarter excise tax reconciliation</li><li>Bank account reconciliation</li><li>Monthly sales department commission calculation and reporting</li><li>Experience with <b>QuickBooks Enterprise</b></li><li><b>Mastery of Excel including creating Pivot Tables and complex formulas</b>.</li><li>Analysis and recording of Allowance for Doubtful accounts</li></ul><br /><p><b>Required Experience and Background</b></p><ul><li>Bachelor's degree in Accounting or Finance preferred. Associates degree or HS degree is acceptable with relevant work experience.</li><li>Proven work experience as an Accounts Receivable Specialist</li><li>3-5+ years accounts receivable experience, including customer credit and payment history analysis, aging reporting, issuing dunning letters, and working with outside collections agencies.</li><li>Experience performing monthly and quarterly excise tax reconciliation, bank reconciliations, and aging reports.</li><li>Experience calculating sales commissions</li><li>Familiarity with advanced formulas in MS Excel</li><li>Excellent analytical skills along with the ability to create and present detailed reports.</li><li>Ability to accurately process numerical data</li><li>Strong team management, time management and negotiation skills</li><li>Must have a problem-solving attitude and strong listening skills</li><li>Ability to meet or exceed deadlines</li><li>Ability to multitask</li><li>Strong organizational skills</li><li>Excellent communication skills both written and verbally</li><li>Ability to relate with all members of the AR staff and across other departments.</li><li>Excellent computer skills in MS Office, especially in Excel, including experience creating and using pivot tables and complex formulas.<br /></li></ul><br /><p><b>EEOC</b></p><p>Dreamfields is proud to be an Equal Opportunity Employer!</p><p><br />PI161555165</p></div></div>","company":{"companyType":"Private/Established","name":"Dreamfields Brands, Inc","logoUrl":"/logos/dreamfields-brands-inc-75db2b9b246dc7b7df24002bdf9474bb.jpeg"},"location":{"country":"United States","address":"Tempe, AZ 85282","city":"Tempe","stateProvince":"AZ"},"frontendLink":"/job-posting/dreamfields-brands-inc/accounts-receivable-specialist/f50e0c095f662d5786eaeffb47984246","title":"Accounts Receivable Specialist","category":"Agriculture & Farming","hash":"f50e0c095f662d5786eaeffb47984246","postingUrl":"https://www.indeed.com/job/accounts-receivable-specialist-75f118934f52df57"},{"salaries":[{"salaryStart":"$39k","salaryEnd":"$77k","currency":"US","source":"Glassdoor","position":"Front Office Manager","type":"per year","url":"https://www.glassdoor.com/Salaries/boston-front-office-manager-salary-SRCH_IL.0,6_IM109_KO7,27.htm"},{"salaryStart":"$30k","salaryEnd":"$60k","currency":"US","source":"ZipRecruiter","position":"Hotel Front Office Manager","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Hotel-Front-Office-Manager-Salary--in-Massachusetts"},{"salaryStart":"$33k","salaryEnd":"$77k","currency":"US","source":"Salary.com","position":"Front Desk Manager","type":"per year","url":"https://www.salary.com/research/salary/benchmark/front-desk-manager-salary/ma"}],"function":["Administration"],"postedOn":"7 days ago","description":"<div><p>Office Manager/Administrative AssistantDescriptionJob Title: Office Manager/Administrative Assistant Department: Administration Reports to: General Manager FLSA Status: Regular; Non-Exempt Salary: Negotiable Location: Holyoke, MAROLE SUMMARY: The Office Manager administers office activities and services to achieve maximum productivity and expense control. The Office Manager will support the facility leadership team with records maintenance, document preparation, mail distribution, reception duties, maintains office equipment, orders general office supplies/services and other related internal operations.Position RequirementsKEY DUTIES AND RESPONSIBILITIES: • Point person for housekeeping, maintenance, mailing, shipping, supplies, equipment, bills, visitors, and errands; • Organize and schedule meetings and appointments; • Manage facility leaderships' schedules, calendars and appointments as requested; • Implement and organize office operations and procedures; • Coordinate with IT department on all office equipment; • Provide general support to visitors; • Perform review and analysis of special projects and keep the management properly informed; • Ensure filing systems are maintained and current; • Execute procedures for record keeping; • Ensure security, integrity and confidentiality of data; • Oversee adherence to office policies and procedures; • Monitor, order, stock, and maintain office supplies inventory; • Gathers information to create purchasing lists, completing the necessary documentation for purchases, and making purchases as approved by the General Manager; • Submit office supply acquisitions in the ERP system; • Maintain a safe and secure working environment; • Arranges travel arrangements and reservations for site leadership, as needed; • Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports; • Maintains highest level of confidentiality; • Exercises administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area; • Respond to, or prepare responses to inquiries for review by the General Manager; • Independently creates well-organized, grammatically correct memos, bulk emails and reports for distribution; • Provide support for regulatory inspections or other audits as assigned; • Assists with special events planning; • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications; • Other tasks as assigned.SKILLS AND QUALIFICATIONS: • High School Diploma required; • BSc or BA degree in office administration of related field of study, preferred; • 3-5 years' experience in an Office Manager or related role; • Experience in a manufacturing facility, preferred; • Knowledge of office management responsibilities, systems and procedures; • Equivalent combinations of education and experience may be considered, including internal experience (year for year management experience can be substituted for education); • Must function independently, and have flexibility, personal integrity, and the ability to work effectively with personnel and government agencies. • Excellent time management skills and ability to multi-task and prioritize work; • Attention to detail and problem-solving skills; • Strong organizational and planning skills; • Must be flexible and enjoy the administrative challenges of supporting an office of diverse people.ADDITIONAL MINIMUM QUALIFICATIONS: ? Demonstrated computer literacy with knowledge of Microsoft Suite. ? Strong interpersonal and analytical skills. ? Outstanding written and oral communication skills. ? Flexibility to work non-traditional business hours as needed. ? Must be at least 21 years of age (legal requirement). ? Must possess a valid driver's license and good driving record. ? Must successfully complete a comprehensive background screening.PHYSICAL REQUIREMENTS: ? Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance ? Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks. ? Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions ? Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)WORK SCHEDULE: ? 45 hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays. Equal Opportunity Employer ? Trulieve Supports a Drug Free WorkplaceFull-Time/Part-TimeFull-Time ShiftDays Level 2 Background check requiredPositionOffice Manager/Administrative Assistant DivisionTrulieve, INC Close DatePost Internal Days0 Number of Openings1 Number Filled0 Exempt/Non-ExemptExempt Req NumberMAS-21-00077 Open Date11/29/2021 LocationMA-C-Holyoke EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Holyoke, MA, USA","city":"Holyoke","stateProvince":"MA"},"frontendLink":"/job-posting/trulieve-cannabis/front-office-manager/022ac8a440442f94ab864734b40a26c4","title":"Front Office Manager","category":"Medical & Healthcare","hash":"022ac8a440442f94ab864734b40a26c4","postingUrl":"https://www.recruit.net/job/front-office-manager-jobs/38FDC99E776B3C61","salary":"$39k - $77k"},{"function":["Administration"],"postedOn":"7 days ago","description":"<div><p>Data Entry Clerk - Dry RoomDescriptionJob Title: Data Entry Clerk - Dry RoomDepartment: CultivationReports to: Site AdministratorFLSA Status: Regular- Non-ExemptSalary: NegotiableLocation: Lee, FLRole Summary:In this position, you will quickly and accurately transfer data from a variety of sources, including written and recorded reports. You must be able to correct existing data, update and develop new and existing databases, and be comfortable working independently with large amounts of numerical and written data.Key Duties and Responsibilities:Update databases or records with new information as it becomes availableCorrect and modify inaccurate files and recordsEnter data into appropriate fields, databases, records, and filesTransfer data from written records, interviews, and paper formats via computer, recorders, or scannersHandle numerical data accuratelyUpdate database or records with new information as it becomes availableView and verifying confidential or private customer/client information.Verify data by correctly checking and comparing source documentationOrganize paper formats, paper backups, and material source files as neededSKILLS AND QUALIFICATIONS:Proven experience as data entry clerk (MJ Freeway, SAP)Fast typing skills: Knowledge of touch-typing system is strongly preferredExcellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)Working knowledge of office equipment and computer hardware and peripheral devicesTwo years previous experience in data entry or equivalent experience in a related fieldIn-depth understanding of databasesGood command of English both oral and written and customer service skillsGreat attention to detailMust be and remain compliant with all legal or company regulations for working in the cannabis industry.ADDITIONAL MINIMUM QUALIFICATIONS:High School Diploma or equivalentMust be a minimum of 21 years of ageMust successfully complete a comprehensive background screeningPosition RequirementsPHYSICAL REQUIREMENTS:Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistanceMust be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasksMust be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditionsMust be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)WORK SCHEDULE:40 hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidaysEqual Opportunity Employer l Trulieve Supports a Drug Free WorkplaceFull-Time/Part-TimeFull-Time ShiftDays Level 2 Background check requiredPositionData Entry Clerk DivisionTrulieve, INC Close DatePost Internal Days0 Number of Openings1 Number Filled0 Exempt/Non-ExemptNon-Exempt Req NumberCUL-21-00469 Open Date11/9/2021 LocationMadison County EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Boca Grande, FL, USA","city":"Boca Grande","stateProvince":"FL"},"frontendLink":"/job-posting/trulieve-cannabis/data-entry-clerk-dry-room/d043f669eac1486e8090142805601e83","title":"Data Entry Clerk - Dry Room","category":"Medical & Healthcare","hash":"d043f669eac1486e8090142805601e83","postingUrl":"https://www.recruit.net/job/data-entry-clerk-jobs/F3E782008E1C507F"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"11 hours ago","description":"<div><p><b>Overview: </b></p><p><i>Administrative Assistant-Secretary-Clerical Assistant-Office Manager-Personal Assistant</i></p><p>A leading cannabis company is seeking a dependable Executive Assistant (EA) to the CFO to join their team in Los Angeles, CA. The EA to the CFO will be responsible for providing full administrative support to the CFO and their team in addition to other projects and tasks as assigned. This is a great opportunity for someone who is proactive and thorough.</p><p><b>Salary: </b>$80,000 annually</p><p><b>Schedule: </b>8 am-6 pm Monday-Friday</p><p><b>Location: </b>Based in LA but TRAVELING REQUIRED; In &amp; out of state</p><p><b>Duties: </b></p><ul><li>Maintain and manage executive calendars</li><li>Schedule travel, itineraries, and accommodations</li><li>Coordinate meetings, events, and conference room schedules</li><li>Prepare meeting and event materials and agendas</li><li>Process and reconcile all expense reports in a timely manner</li><li>Update contact database with accurate and current information</li><li>Upkeep of office appearance and supply inventory</li><li>Various administrative duties as needed</li></ul><p><b>Qualifications: </b></p><ul><li>Bachelor’s degree or equivalent experience</li><li>2-3 years supporting multiple senior professionals</li><li>Background in financial services preferred</li><li>Background in project management preferred</li><li>Cannabis industry experience</li><li>Ability to manage multiple projects and interest to excel expectations</li></ul><p>Job Type: Full-time</p><p>Pay: Up to $80,000.00 per year</p><p>Schedule:</p><ul><li>10 hour shift</li><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Executive Assistant: 3 years (Preferred)</li><li>cannabis industry: 1 year (Preferred)</li><li>finance: 2 years (Preferred)</li><li>Project management: 2 years (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>50% (Preferred)</li></ul><p>Work Location: Multiple Locations</p></div>","company":{"name":"Cannabis Employment Professionals"},"location":{"country":"United States","address":"Los Angeles, CA","city":"Los Angeles","stateProvince":"CA"},"frontendLink":"/job-posting/cannabis-employment-professionals/executive-administrative-assistant-cannabis-industry/763b99726778c8d20128b2d481381266","title":"Executive Administrative Assistant (Cannabis Industry)","category":"Retail","hash":"763b99726778c8d20128b2d481381266","postingUrl":"https://www.indeed.com/job/executive-administrative-assistant-cannabis-industry-cdd45764a04a234e"},{"function":["Accounting"],"postedOn":"12 days ago","description":"<div><p>Accounts Receivable Administrator</p><p>Location: Hancock, MA / Hybrid (onsite/remote</p><p>Reporting to: Controller</p><p>Position Overview</p><p>Trulieve, a leading emerging growth company in the cannabis industry, is looking for an Accounts Receivable Administrator to fill a key role within the Finance team. The position will manage the accounts receivable process and support day-to-day financial operations of the company. The Accounts Receivable Administrator will be responsible for all aspects of accounts receivable including customer set-up and credit review process, invoicing, payment processing and application, collections follow-up, assisting with quarter- and year-end audits and supporting inquiries from company personnel. The role will closely interface with the other Finance functions as well as functions across the organization and report to the Director of Shared Services.</p><p>This position is located in our Hancock, MD office but would have the ability to work a hybrid in-office/remote schedule once training is completed.</p><p><b>Responsibilities:</b></p><p>• Set up accounts for new customers including gathering of information and performing credit check/vendor reference process</p><p>• Issuing invoices to customers</p><p>• Reconciling and applying customer payments, preparation of related check deposits</p><p>• Contacting customers to resolve invoice or collection issues</p><p>• Participation in accounts receivable collection and reserve analysis</p><p>• Answer financial inquiries by researching and interpreting data</p><p>• Ensure compliance with Sarbanes-Oxley requirements as well as company policies and procedures</p><p>• Participate in continuous improvement process for both Microsoft Dynamics NAV system and accounting areas as well as future software implementations</p><p>• Other responsibilities include, but are not limited to, participating in special projects, system enhancements or ad-hoc analyses as assigned</p><p><b>Position Requirements:</b></p><p>• At least 3 years of experience with accounts receivable including invoicing, payment processing and collections</p><p>• Experience working with external auditors a plus</p><p>• Demonstrated success working both individually and within a team in a fast-paced, high-volume, deadline-oriented environment with emphasis on accuracy and timeliness</p><p>• Knowledge of software and systems, particularly Microsoft Dynamics NAV and SAP is a big plus</p><p>• Excellent communication skills, both oral and written, to work effectively cross-functionally and with subsidiaries</p><p>• Proficiency in Excel</p><p>• Self-starter and able to quickly learn new responsibilities and the ability to work independently</p><p>• High attention to detail required</p><p>• Must be able to pass a comprehensive background screening</p></div>","company":{"name":"Truelieve"},"location":{"country":"United States","address":"United States"},"frontendLink":"/job-posting/truelieve/accounts-receivable-coordinator/66ba34fcd51273819b13a9926a56f8df","title":"Accounts Receivable Coordinator","category":"Retail","hash":"66ba34fcd51273819b13a9926a56f8df","postingUrl":"https://us.trabajo.org/job-1448-20220113-9144eb1b9c3717c59a2f50073f3fe65a"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"1 day ago","description":"<div><p>Lazarus Naturals is on a mission to make quality hemp-based CBD accessible to everyone. It’s why we own our manufacturing process from start to finish—from our hemp farms in Central Oregon, to our extraction, formulation, and packaging—it’s all designed to deliver safe, effective CBD at an affordable price for all. This enables us to provide a 60% discount to veterans, low income and disabled individuals, so they have access to the benefits of CBD too. We are proud of our products, our processes, and our people, and we’re absolutely passionate about doing the right thing well.</p><p><b>Position Overview</b><br />The <b>Accounts Payable Specialist </b>is responsible for all vendor information in the AP system, and the validation, reconciliation and processing of all vendor invoices and expense reports submitted for payment and/or reimbursement. This position handles a high volume of transactions and requires an excellent communicator who can investigate and resolve discrepancies effectively and tactfully. Key essential duties and functions of this position include:</p><ul><li>Process day to day financial transactions, including verifying, classifying, and recording accounts payable invoices and employee expense reports</li><li>Maintain 1099, W-9 and all vendor records</li><li>Reconcile accounts payable invoices to open purchase orders, and, if applicable, inventory receiving reports</li><li>Reconcile the accounts payable ledger to ensure that all invoices, credits and payments are accounted for and properly posted in the correct accounting period</li><li>Research discrepancies and follow up with internal and external contacts</li><li>Audit expense reports against receipts and policy guidelines</li><li>Generate reports detailing accounts payables status and assist management with cost and expense research</li><li>Understand expense accounts and cost centers. Understand asset capitalization rules and when to code to balance sheet accounts</li><li>Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)</li><li>Assist with the monthly close process, including identifying those invoices that need to be accrued into the correct accounting period</li></ul><p><b>Requirements</b></p><ul><li>A minimum of 3 years of high volume, full process accounts payable experience. Consumer products and/or manufacturing company experience is strongly desired</li><li>Knowledge of automated accounting software – QuickBooks (mandatory), Microsoft Dynamics or other ERP software (desired)</li><li>Outstanding computer and keyboard skills. Knowledge of MS Office and Google Suite products</li><li>Excellent problem-solving abilities; strong attention to detail; accuracy is a must</li><li>Professional communication skills, reads and replies to emails in a timely manner, speaks clearly and effectively</li><li>Solid understanding of basic bookkeeping, accounting and accounts payable principles</li><li>Proven ability to calculate, post and manage accounting figures and financial records</li><li>Hands-on experience with spreadsheets and proprietary software</li><li>Flexible, organized and a team player. Willing to hep others and assist when and where needed.</li><li>Intellectual curiosity - the desire to learn, grow and improve</li></ul><p><b>Benefits</b></p><ul><li>Comprehensive benefits (medical, vision, and dental insurance)</li><li>Employee discount program</li><li>Fully stocked kitchen</li><li>401K plan</li><li>FSA &amp; commuter benefits</li></ul><p>This is a full-time role based in Seattle, Washington. Please note, we will not consider applicants outside the immediate area.<br />Interested parties are encouraged to include a cover letter detailing why you think you could be a great fit, along with an updated resume. Thanks, and we look forward to hearing from you.<br /><b>Veterans strongly encouraged to apply.</b><br /><i>Lazarus Naturals is proud to be an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.</i></p><p>Job Type: Full-time</p></div>","company":{"companyType":"Private/Established","name":"Lazarus Naturals","logoUrl":"/logos/lazarus-naturals-fa5b2dfc60b2a25a9f6c7cf0260c7678.png"},"location":{"country":"United States","address":"Seattle, WA 98107","city":"Seattle","stateProvince":"WA"},"frontendLink":"/job-posting/lazarus-naturals/accounts-payable-specialist/9ffc46dc5f60036548811e922df13af7","title":"Accounts Payable Specialist","category":"Medical & Healthcare","hash":"9ffc46dc5f60036548811e922df13af7","postingUrl":"https://www.indeed.com/job/accounts-payable-specialist-bd1e6ed70b0437e1"},{"function":["Administration"],"postedOn":"11 hours ago","description":"<div><div><div><div><b>Description</b></div><br /><p></p><div><div><div><br /><b>Legal Office Assistant (Non-Permanent, Multiple Positions)</b></div><div><b>Office of Administrative Hearings</b><br /><b>Olympia Field Office</b></div><div></div><div><b><br />NOTE:</b> This position is non-permanent and is expected to last approximately 12 months.</div><b>NOTE:</b> This position is eligible for full-time telework, but the first day of work/onboarding will take place on-site at OAH Headquarters in Olympia, WA.<div></div><b><br />IMPORTANT NOTICE: </b>Per Governor Inslee’s Proclamation 21-14, state employees must be fully vaccinated against COVID-19. If you are offered this position, your vaccine status will be verified by Human Resources prior to your start date. Please note: A medical or religious exemption and accommodation may be available, after an offer of employment has been made.<br /><br /><b>About the Agency:</b><br />The 1981 Legislature created the Office of Administrative Hearings (OAH) to offer Washingtonians an independent, fair and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently 275 employees, including 145 Administrative Law Judges who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more. OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others. For more information about OAH, please visit our website at oah.wa.gov.<br /><br /><b>Mission: </b>To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.<br /><br /><b>Vision:</b> All people of Washington can meaningfully participate in their hearing and understand the result.<br /><br /><b>Values:</b> Fairness and independence; Diversity, equity, inclusion and respect; Performance excellence; Integrity.<br /><br /><b>Goals:</b><br /><ul><li>Performance Excellence: We deliver high quality, timely work.</li><li>Convenience &amp; Accessibility: We make it easy for people to do business with us.</li><li>Diversity, Equity, Inclusion &amp; Respect: We promote diversity, equity, inclusion and respect.</li><li>Good Stewards: We are efficient, effective and accountable.</li></ul></div><div></div><div><b><br />OAH Offers:</b><br /><ul><li>Satisfaction of knowing your work makes a difference.</li><li>In-house training opportunities and professional development.</li><li>Comprehensive benefits package.</li></ul><div><br /><b>THE OPPORTUNITY</b><br /><b>OAH is looking to fill multiple </b><b>non-permanent</b><b> LOA positions to work on the Employment Security caseload. </b><b>These </b><b>positions are expected to last approximately 12 months</b><b>.</b></div><div></div><div><br />The LOA position contributes to the mission of OAH by providing support services to the agency. This position prioritizes workload and works with other OAH employees and internal/external customers to ensure the agency meets its mission and goals.</div></div></div><p></p><div><b>Duties</b></div><div><p>Duties include, but are not limited to:<br /><br />Processing and publishing notices and orders</p><ul><li>Draft, process and publish notices received from Legal Assistants.</li><li>Process and publish orders from ALJs.</li><li>Ensure all documents are processed and published timely according to caseload specifications and utilizing proper forms and templates.</li><li>Ensure all OAH-created outgoing documents are uploaded to PRISM.</li><li>Review and manage the PRISM dashboard to ensure all orders have been published and mailed.</li><li>Ensure that the case management system reflects the current status of the case, and close out cases when complete.</li></ul>Exhibiting<ul><li>Exhibit and upload documents from ESD accurately into PRISM.</li></ul>Other duties<ul><li>Provide back-up phone coverage for the Call Center as assigned.</li><li>Provide back-up coverage for other LOA support staff as needed.</li></ul></div><p></p><div><b>Qualifications</b></div><div><p>Option 1: High School diploma or equivalent AND two (2) years of clerical experience, including a minimum of six (6) months of experience in a legal or professional office environment (legal office, medical office, court clerk, bank or accounting firm).<br /><br />Option 2: One (1) year of legal office experience.<br /><br />Option 3: A combination of two (2) years of college education and/or relevant experience.</p></div><div><b>Supplemental Information</b></div><p></p><div><p><b>How To Apply</b><br /><br />To begin the online application process, click the green \"Apply\" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.<br /><br /><b>Application Must Include</b></p><ul><li>A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.</li><li>A resume highlighting relevant experience AND a completed online application profile that includes education and employment history.</li><li>A minimum of three <b>professional </b>referenceswith your application, including at least one supervisor.<ul><li>A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.</li></ul></li></ul><p><br /><br />OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.<br /><br />For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at [email protected] For TTY service, please call the Washington Relay Service at 7-1-1 or <span><a href=\"tel:+1-800-833-6388\">1-800-833-6388</a></span>.</p></div></div></div><p></p></div>","company":{"companyType":"Government","name":"State of Washington Office of Administrative Hearings"},"location":{"country":"United States","address":"Olympia, WA","city":"Olympia","stateProvince":"WA"},"frontendLink":"/job-posting/state-of-washington-office-of-administrative-hearings/legal-office-assistant-non-permanent/340b1a45e4a05dec1882e665aae0ea5d","title":"Legal Office Assistant (Non-Permanent)","category":"Government","hash":"340b1a45e4a05dec1882e665aae0ea5d","postingUrl":"https://www.indeed.com/job/legal-office-assistant-non-permanent-0017a317f3c67d6f"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"2 days ago","description":"<div><p>Gage Cannabis, Co (USA) is on a mission to become the leader in the cannabis segment for Cultivation, Processing and Provisioning. We strive for the highest standards in social responsibility and ethical business practices. The company's world-class cannabis team produces indoor cannabis that is grown in small batches with a focus on premium quality.</p><p>We are looking for a person to support our accounting department with their accounting tasks in order to ensure efficient and timely processing of all transactions with our vendors. You will be interacting with personnel from all over the corporation, and you will be able to use your math and computer spreadsheet skills at the same time.</p><p><b>RESPONSIBILITIES</b></p><ul><li>Works with the accounting, treasury, and procurement groups to make sure suppliers are paid accurately for properly approved and coded invoices</li><li>Receives and verifies invoices; reconciles expense, and other financial reports with account balances and other office records</li><li>Process vendor invoices in account payable system for multiple currencies maintaining compliance with proper company, store, and department coding</li><li>Facilitates payment of vendors, reviewing purchase orders, and resolving discrepancies</li><li>Process ACH and wire payments in multiple currencies for payment including intermediary bank payments</li><li>Ensures outstanding obligations are credited upon payment, identifies discount opportunities</li><li>Analyze transaction information to identify refunds, delinquent accounts and insufficient payments</li><li>Assists with accounting records and ledgers by reconciling monthly vendor statements and transactions</li><li>Proper accounting and coding for sales tax based on paid invoices</li><li>Ensure that completed W-9’s are obtained for all non-employee payments</li><li>Help with 1099 coding &amp; compliance</li><li>Reconcile activity and balances by license/vendor in Leaflink Unified B2B Cannabis platform to Navision ERP system</li><li>Maintain, keep updated, and resolve outstanding uncashed checks</li><li>Compliance and filings with escheats/unclaimed property reporting</li><li>Research information to provide accurate and timely solutions to internal and external clients and vendors at multiple locations</li><li>Assist accountants by completing accounts payable tasks to support periodic projects such as month end reconciliation, spending analyses and audits</li><li>Strengthen and grow relationships with vendors and suppliers through accurate payments</li><li>Assist with projects or implementations to fit with strategic goals for increasing efficiency within department</li><li>Support both internal and external audits</li><li>Help with development, compliance, and updating of Internal Controls/SOX and update practices and documentation accordingly</li><li>Helps standardize accounts payable processes across the company</li><li>Offer creative budget, cash flow and other financial solutions as needed</li><li>Collaborate with other finance department members to maintain company financial health</li><li>Maintain professionalism and confidentiality with all job tasks in order to safeguard company knowledge and resource suppliers as well as industry positioning</li><li>Provide excellent customer service to internal and external customers</li><li>Pursue continuous professional development to assure and enhance skills</li><li>Utilize clear and professional communication in the course of performing job duties</li><li>Exercise integrity and transparency in financial documentation</li><li>Overtime as needed during month end process or special projects</li><li>Other related duties as assigned</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>Must be 21 years or older and be able to pass a background check</li><li>3+ years of accounts payable experience</li><li>Excellent analytical and mathematical abilities with a strong attention to detail</li><li>Strong skills with MS Office (Word, Excel, PowerPoint, etc.)</li><li>Experience with Microsoft Dynamics Navision (NAV) a plus</li><li>Outstanding communication and collaboration skills</li><li>Motivated self-starter with strong problem-solving skills</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Ability to meet deadlines with minimal supervision</li><li>Excellent written and verbal communication skills</li></ul><p>Full Time. Salary based on experience and successful interview.</p><p>Gage USA is an Equal Opportunity Employer and is committed to conduct all its activities in a barrier-free and inclusive manner. We thank all candidates for their interest in Gage USA; however, only successful applicants will be contacted for an interview.</p><p>Location: 888 West Big Beaver RoadSuite 800, Troy, MI 48084</p><p>Job Type: Full-time</p></div>","company":{"companyType":"Private/Established","name":"Gage USA","logoUrl":"/logos/gage-usa-1bfd2622c2570e8757017ac0b9d1b0e4.jpeg"},"location":{"country":"United States","address":"Troy, MI 48084","city":"Troy","stateProvince":"MI"},"frontendLink":"/job-posting/gage-usa/accounts-payable-specialist/5c104524befce13a5196ade19c637938","title":"Accounts Payable Specialist","category":"Agriculture & Farming","hash":"5c104524befce13a5196ade19c637938","postingUrl":"https://www.indeed.com/job/accounts-payable-specialist-d6e4ba482a453bea"},{"salaries":[{"salaryStart":"$33k","salaryEnd":"$77k","currency":"US","source":"ZipRecruiter","position":"Office Manager Executive Assistant","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Office-Manager-Executive-Assistant-Salary-in-Barnstable-Town,MA"},{"salaryStart":"$39k","salaryEnd":"$180k","currency":"US","source":"Glassdoor","position":"Office Manager/Executive Assistant","type":"per year","url":"https://www.glassdoor.com/Salaries/andover-office-manager-executive-assistant-salary-SRCH_IL.0,7_IC1154518_KO8,42.htm"},{"salaryStart":"$32","salaryEnd":"$41","currency":"US","source":"Randstad USA","position":"Office Manager","type":"per hour","url":"https://www.randstadusa.com/salary/office-manager-salaries/boston-massachusetts/"}],"employmentType":"Full-time","function":["Administration"],"postedOn":"15 days ago","description":"<div><p>Office Manager/Administrative AssistantDescriptionJob Title: Office Manager/Administrative Assistant Department: Administration Reports to: General Manager FLSA Status: Regular; Non-Exempt Salary: Negotiable Location: Holyoke, MAROLE SUMMARY: The Office Manager administers office activities and services to achieve maximum productivity and expense control. The Office Manager will support the facility leadership team with records maintenance, document preparation, mail distribution, reception duties, maintains office equipment, orders general office supplies/services and other related internal operations.Position RequirementsKEY DUTIES AND RESPONSIBILITIES: • Point person for housekeeping, maintenance, mailing, shipping, supplies, equipment, bills, visitors, and errands; • Organize and schedule meetings and appointments; • Manage facility leaderships' schedules, calendars and appointments as requested; • Implement and organize office operations and procedures; • Coordinate with IT department on all office equipment; • Provide general support to visitors; • Perform review and analysis of special projects and keep the management properly informed; • Ensure filing systems are maintained and current; • Execute procedures for record keeping; • Ensure security, integrity and confidentiality of data; • Oversee adherence to office policies and procedures; • Monitor, order, stock, and maintain office supplies inventory; • Gathers information to create purchasing lists, completing the necessary documentation for purchases, and making purchases as approved by the General Manager; • Submit office supply acquisitions in the ERP system; • Maintain a safe and secure working environment; • Arranges travel arrangements and reservations for site leadership, as needed; • Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports; • Maintains highest level of confidentiality; • Exercises administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area; • Respond to, or prepare responses to inquiries for review by the General Manager; • Independently creates well-organized, grammatically correct memos, bulk emails and reports for distribution; • Provide support for regulatory inspections or other audits as assigned; • Assists with special events planning; • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications; • Other tasks as assigned.SKILLS AND QUALIFICATIONS: • High School Diploma required; • BSc or BA degree in office administration of related field of study, preferred; • 3-5 years' experience in an Office Manager or related role; • Experience in a manufacturing facility, preferred; • Knowledge of office management responsibilities, systems and procedures; • Equivalent combinations of education and experience may be considered, including internal experience (year for year management experience can be substituted for education); • Must function independently, and have flexibility, personal integrity, and the ability to work effectively with personnel and government agencies. • Excellent time management skills and ability to multi-task and prioritize work; • Attention to detail and problem-solving skills; • Strong organizational and planning skills; • Must be flexible and enjoy the administrative challenges of supporting an office of diverse people.ADDITIONAL MINIMUM QUALIFICATIONS: ? Demonstrated computer literacy with knowledge of Microsoft Suite. ? Strong interpersonal and analytical skills. ? Outstanding written and oral communication skills. ? Flexibility to work non-traditional business hours as needed. ? Must be at least 21 years of age (legal requirement). ? Must possess a valid driver's license and good driving record. ? Must successfully complete a comprehensive background screening.PHYSICAL REQUIREMENTS: ? Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance ? Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks. ? Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions ? Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)WORK SCHEDULE: ? 45 hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays. Equal Opportunity Employer ? Trulieve Supports a Drug Free WorkplaceFull-Time/Part-TimeFull-Time ShiftDays Level 2 Background check requiredPositionOffice Manager/Administrative Assistant DivisionTrulieve, INC Close DatePost Internal Days0 Number of Openings1 Number Filled0 Exempt/Non-ExemptExempt Req NumberMAS-21-00077 Open Date11/29/2021 LocationMA-C-Holyoke EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Holyoke, MA, USA","city":"Holyoke","stateProvince":"MA"},"frontendLink":"/job-posting/trulieve-cannabis/office-manager-administrative-assistant/f4c4d72a682a48fdf46cc55ca1d7351d","title":"Office Manager/Administrative Assistant","category":"Medical & Healthcare","hash":"f4c4d72a682a48fdf46cc55ca1d7351d","postingUrl":"https://www.recruit.net/job/office-manager-administrative-assistant-jobs/E20BFBB453AA91EF","salary":"$33k - $77k"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"14 days ago","description":"<div><p>Accounts Receivable (AR) Specialist</p><p>Dreamfields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and having an amazing company culture &amp; thriving work environment. With over 500+ employees nationwide we are proud to be one of the most loved employers in the industry!</p><p>Headquartered near Palm Springs, CA the company continues to experience exponential month over month growth as one of the fastest growing companies in the cannabis industry and we have begun our aggressive national expansion into all the legalized cannabis states in the USA. The company is currently expanding and building a 130,000 sqft state of the art facility to meet the demands of the California market and setting up new territories &amp; facilities nationwide.</p><p>We are currently hiring a seasoned &amp; experienced Accounts Receivables Specialist to oversee all accounts receivable activities at our location in Tempe, AZ. This person will be responsible for overseeing the entire process of collecting payments from our company’s customers.</p><p>Responsibilities</p><ul><li>Perform customer credit and payment history analysis, aging reporting and working with outside collections agencies.</li><li>Issue dunning letters as needed.</li><li>Managing relations with the sales team</li><li>Conduct staff training as needed</li><li>Properly motivate and delegate duties across collections staff</li><li>Issue credit hold notifications</li><li>Monitor daily cash on delivery payments and month end cash reconciliation</li><li>Stratify collections activities to maximize cash receipts</li><li>Contact customers regarding overdue accounts and determine reasons for non-payment</li><li>Negotiate past due payment plans</li><li>Maintain accurate records about interactions with customers</li><li>Recommend which accounts be shifted to a collection agencies</li><li>Recommend bad debt write offs</li><li>Monthly revenue reconciliation</li><li>Monthly and quarter excise tax reconciliation</li><li>Bank account reconciliation</li><li>Monthly sales department commission calculation and reporting</li><li>Experience with QuickBooks Enterprise</li><li>Mastery of Excel including creating Pivot Tables and complex formulas.</li><li>Analysis and recording of Allowance for Doubtful accounts</li></ul><p>Required Experience and Background</p><ul><li>Bachelor’s degree in Accounting or Finance preferred. Associates degree or HS degree is acceptable with relevant work experience.</li><li>Proven work experience as an Accounts Receivable Specialist</li><li>3-5+ years accounts receivable experience, including customer credit and payment history analysis, aging reporting, issuing dunning letters, and working with outside collections agencies.</li><li>Experience performing monthly and quarterly excise tax reconciliation, bank reconciliations, and aging reports.</li><li>Experience calculating sales commissions</li><li>Familiarity with advanced formulas in MS Excel</li><li>Excellent analytical skills along with the ability to create and present detailed reports.</li><li>Ability to accurately process numerical data</li><li>Strong team management, time management and negotiation skills</li><li>Must have a problem-solving attitude and strong listening skills</li><li>Ability to meet or exceed deadlines</li><li>Ability to multitask</li><li>Strong organizational skills</li><li>Excellent communication skills both written and verbally</li><li>Ability to relate with all members of the AR staff and across other departments.</li><li>Excellent computer skills in MS Office, especially in Excel, including experience creating and using pivot tables and complex formulas.</li></ul><p>EEOC</p><p>Dreamfields is proud to be an Equal Opportunity Employer!</p><p>Job Type: Full-time</p><p>Pay: Up to $22.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Commission pay</li></ul><p>COVID-19 considerations:<br />All visitors must wear a mask while on site.</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Accounts receivable: 2 years (Required)</li><li>Microsoft Excel: 4 years (Required)</li></ul><p>Work Location: One location</p></div>","company":{"name":"Dreamfields Brands Inc"},"location":{"country":"United States","address":"Tempe, AZ 85282","city":"Tempe","stateProvince":"AZ"},"frontendLink":"/job-posting/dreamfields-brands-inc/accounts-receivable-specialist/6540f94f0898fcd2e241888d9abffd32","title":"Accounts Receivable Specialist","category":"Supply Chain & Logistics","hash":"6540f94f0898fcd2e241888d9abffd32","postingUrl":"https://www.indeed.com/job/accounts-receivable-specialist-cb84368f5613ec15"},{"employmentType":"Full-time, Part-time","function":["Administration"],"postedOn":"2 days ago","description":"<div><p>CEO of a fast paced cannabis company is looking for an Executive Assistant to help with daily duties. Family owned and operated company with a great work environment! Half onsite and half remote work.</p><p><b>Position Summary</b></p><p>The desired candidate must be organized, collaborative, and proactive and must also exercise independent judgment and discretion. This position requires performing tasks in a fast-paced environment and supporting multiple projects simultaneously. Extreme attention to detail is needed. Strong communication and writing skills are a must. Any marketing and design background would be preferred but not needed.</p><p><b>PRIMARY RESPONSIBILITIES: </b></p><ul><li>Provide primary administrative support for the CEO. Key activities include maintaining executive’s calendar, setting up and maintaining appointments and meetings, assisting with paperwork and email responses, running weekly reports, assisting with staff, social media and marketing support if applicable.</li><li>Make arrangements and help plan all travel and conferences.</li><li>Schedule and organize monthly team meetings.</li><li>Schedule and organize hotels, chauffer, dinners etc when guests coming into town.</li><li>Perform expense reports on occasion.</li><li>Assist with emails forwarded by CEO- respond with upmost professionalism.</li><li>Run weekly reports and share pertinent data with CEO.</li><li>Review documents and highlight issues/make appropriate corrections. Helping edit documents and offer educated and grammatically correct input is a necessity.</li><li>Serve as a liaison to partners, employees, and vendors.</li><li>Help assist other staff members when needed.</li><li>Create presentations to include charts, graphs, etc. and provide editing expertise on team decks.</li><li>Take high quality and professional photos for social media- share with CEO.</li><li>Create bi-weekly email blasts for customers.</li><li>Help update online platforms with new content.</li><li>Works efficiently with minimum supervision.</li><li>Must be able to wear multiple hats and multi-task without getting overwhelmed.</li></ul><p><b>QUALIFICATIONS/EXPERIENCE: </b></p><ul><li>High School Diploma required; Bachelor’s Degree preferred.</li><li>21 years or older.</li><li>Minimum of 3-5 years administrative experience required.</li><li>Colorado MED badge required.</li><li>Strong communications skills, both oral and written. Demonstrates professional judgment and discretion.</li><li>Ability to handle multiple projects simultaneously.</li><li>Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships.</li><li>Detail oriented and able to work in a fast-paced environment.</li><li>Advanced PC skills required, including MS PowerPoint, Word, Excel, Outlook, Google Sheets, Canva, Instagram, and Facebook.</li><li>Photoshop and AI skills preferred but not mandatory.</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Dadirri","logoUrl":"/logos/dadirri-90443dbbbbca08a2361c7d8cea2de280.jpeg"},"location":{"country":"United States","address":"Denver, CO 80216","city":"Denver","stateProvince":"CO"},"frontendLink":"/job-posting/dadirri/executive-assistant/094dfd5aaf702ecf0215ef33616cceb6","title":"Executive Assistant","category":"Medical & Healthcare","hash":"094dfd5aaf702ecf0215ef33616cceb6","postingUrl":"https://www.indeed.com/job/executive-assistant-2298646ebb3cd645"},{"function":["Administration"],"postedOn":"3 days ago","description":"<div><div><p><b>Brookshire Grocery Company (BGC) is a family business based in Tyler, Texas, and currently operates more than 180 stores in three states – Texas, Louisiana and Arkansas – with three distribution centers and a corporate office. BGC prides itself on offering its partners one of the most comprehensive benefits packages in the industry which includes medical, prescription drug, vision, dental, paid time off, stock ownership, a 401k retirement plan, incentive plans, employee discounts, educational scholarships, and access to BGC’s 205-acre outdoor recreation area.</b></p><div><div><div><h2><b>Job Summary</b></h2></div><div><p>Oversees money flow in and out of store and processes customer transactions for products or services sold in office. Provides leadership of office personnel and promotes customer service by assisting with locating products, conducting price verifications, and providing efficient check out services.</p></div></div><div><div><h2><b>Essential Duties and Responsibilities</b></h2></div><div><ul><li>Carries out management responsibilities including training and developing partners; planning, assigning, and directing work; appraising performance; rewarding, and disciplining partners; addressing complaints and resolving problems.</li><li>Oversees store’s compliance with anti-money laundering (AML) and other governmental money regulations by reviewing money orders, check cashing, and Western Union activities.</li><li>Conducts daily office audits, prepares and verifies bank deposit records, and runs reports as needed.</li><li>Maintains accurate money count in drawer by checking out groceries, providing change, and closing out drawer. Balances cash register drawers and safe funds.</li><li>Reviews cashier transaction reports for variance and alerts Store Director of concerns. Organizes and maintains office-related records.</li><li>Coordinates with various retail support personnel to research and resolve office related issues.</li><li>Generates, maintains, and balances records detailing purchases and transactions. Completes and files necessary documentation.</li><li>Remains current on tender policies and procedures related to checks, credit, debit, coupons, EBT, WIC, AML, etc.</li><li>Processes requests for Western Union, money orders, lottery tickets, coin redemptions, refunds, equipment rental, etc.</li><li>Performs various store office activities such as ordering office supplies, assisting cashiers, answering incoming telephone calls, and coordinating email communications.</li><li>Accesses or memorizes product codes and remains familiar with ad and special items.</li><li>Accountable for adhering to all local, state, and federal laws regarding sales of restricted items such as tobacco, alcohol, and cannabis-based and pharmaceutical products.</li><li>Provides friendly and customer service-oriented attitude by greeting customers, answering questions, and responding to customer complaints.</li><li>Maintains clean, safe, and sanitary working and shopping environment by adhering to Company safety procedures.</li></ul></div></div><div><div><h2><b>Knowledge, Skills and Abilities</b></h2></div><div><ul><li>Advanced knowledge and compliance of state laws regarding the sale of alcohol, tobacco, and lottery, as applicable.</li><li>Advanced knowledge of anti-money laundering and other government regulations relating to monetary transactions.</li><li>Intermediate knowledge of tender policies and procedures.</li><li>Intermediate knowledge of cash register.</li><li>Ability to lead and motivate others.</li><li>Ability to count and calculate for the purpose of cash handling and sales transactions.</li><li>Ability to effectively communicate (in written and verbal form) with customers and partners.</li><li>Ability to remain courteous with customers at all times.</li><li>Ability to work flexible schedules including nights, weekends and holidays.</li></ul></div></div><div><div><h2><b>Education, Experience, and Qualifications</b></h2></div><div><ul><li>High School Diploma or GED and two or more years of related experience required.</li><li>Anti-Money Laundering (AML) certification required.</li><li>TABC/LACT certification required where applicable.</li><li>Health Insurance Portability and Accountability Act (HIPAA) certification required.</li></ul></div></div><div><div><h2><b>Physical Demands</b></h2></div><div><ul><li>Continuously required to use close vision, distance vision, depth perception or the ability to focus.</li><li>Continuously required to stand or walk.</li><li>Frequently required to talk and hear.</li><li>Frequently required to use hands for reaching, touching or handling.</li><li>Frequently required to use fine finger movements (ex. sorting and typing).</li><li>Occasionally required to push, pull, maneuver or lift objects up to 40 lbs.</li><li>Occasionally required to push, pull, maneuver or lift objects up to 75 lbs.</li><li>Occasionally required to bend, kneel or squat.</li><li>Attendance at work is required.</li></ul></div></div><div><div><h2><b>Work Context and Environment</b></h2></div><div><ul><li>Work is generally performed in a retail store.</li><li>Quiet to moderate noise level.</li></ul></div></div></div><p><b>Brookshire Grocery Company strives to provide a safe, drug free and alcohol-free environment for its partners and guests. The Company is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age (40 or older), disability, genetic information or military status and any other trait protected by law.</b></p></div></div>","company":{"companyType":"Private/Established","name":"Brookshire Grocery Company","logoUrl":"/logos/brookshire-grocery-company-e2168eff83bb67176c35e69e2535becb.jpeg"},"location":{"country":"United States","address":"Pine Bluff, AR 71601","city":"Pine Bluff","stateProvince":"AR"},"frontendLink":"/job-posting/brookshire-grocery-company/office-manager/4709ac8a07075d1418e7760b6d14402e","title":"Office Manager","category":"Retail","hash":"4709ac8a07075d1418e7760b6d14402e","postingUrl":"https://www.indeed.com/job/office-manager-068281553e5d7760"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"6 days ago","description":"<div><p><b>AP MANAGER: </b></p><p><b>**This is not a remote position**</b></p><p>Want to make a meaningful difference in peoples’ lives while earning a competitive salary? At Jushi Holdings Inc. ”) (CSE: JUSH) (OTCQX: JUSHF), we are shaping the future of the cannabis industry, the fastest growing jobs sector in the U.S. The Accounts Payable Manager is responsible for directing and managing the Accounts Payable staff to provide accurate and timely processing and disbursement of vendor obligations and ensure the integrity of the financial accounting system. Other responsibilities include driving A/P policy and procedure compliance, ensuring vendor reconciliations, completing A/P subledger reconciliation and adherence to critical deadlines.</p><p><b>THE TEAM: </b></p><p>Founded in 2018 and headquartered in Boca Raton, Florida, Jushi is a vertically integrated, multi-state cannabis company that develops and operates high-end retail locations, premium brands, state-of-the-art cultivation, processing, manufacturing facilities, along with a cutting-edge online platform that is setting a new standard for a sophisticated, data-driven, modern cannabis experience.</p><p>Since its founding in 2018, Jushi has grown from just a handful of people with an idea to more than 900 employees strong. The Company has scaled its operations in seven states, including Pennsylvania, Virginia, Massachusetts, Illinois, California, Nevada, and Ohio, and has been named one of the top five cannabis companies to work for by <i>Cannabis Business Times</i>.</p><p>The Company operates more than two dozen retail locations across the country under the retail brand, BEYOND / HELLO™ as well as under the recently acquired brand, Nature’s Remedy. The Company provides an unparalleled in-store experience, coupled with online reservations and in-store express pickup.</p><p>Each day, Jushi team members continue to grow, cultivate, process and manufacture a comprehensive suite of cannabis brands under the names: The Bank, The Lab, Tasteology, Nira + Medicinals and Sèche, which are addressing a wide variety of consumer and patient needs across multiple states.</p><p><b>WHAT YOU WILL DO: </b></p><ul><li>Monitor and management of the procure to pay process; ensure accuracy and timeliness of invoice entry pursuant to vendor terms and invoice due dates</li><li>Review, approve and submit payment packages to Senior Management for approval</li><li>Maintain control over new vendor creation and updates; prepare 1099s, ensure reporting is accurate and timely in accordance with current IRS regulations</li><li>Assist Senior AP Manager in developing and implementing procedures and policies to ensure adherence to company guidelines and SOX compliance</li><li>Monitor key operational metrics that measure/assess accounts payable performance against goals and KPIs; drive continuous improvement</li><li>Ensure staff productivity is monitored and maintained at an acceptable level including that work is completed accurately, procedures are being followed and deadlines are being met</li><li>Conduct regular meetings with assigned employees to assess goals, objectives, and task performance and identify developmental opportunities</li><li>Hire, train and supervise staff on all procedures and appropriate documents needed to process payments; provide workflow priority direction</li><li>Ongoing evaluation of existing procedures to discover opportunities for process improvement</li><li>Possess strong people leadership skills; ability to manage a large team providing support to all team members</li><li>Establishes and maintains positive working relationships with other departments, internal and external customers</li><li>Achieve departmental goals of developing and implementing process improvements to increase efficiency and accuracy of processing invoices and distribution of payments; includes participation with automation project initiatives and strengthening of internal controls.</li><li>Assists in other business office functions, audit support, acquisition integrations, and other projects, as assigned and requested</li></ul><p><b>EDUCATION &amp; EXPERIENCE</b></p><ul><li>Bachelor’s Degree in Business Administration, Accounting, Finance or related field</li><li>7+ years of progressive experience in payables</li><li>Must be an experienced supervisor who can lead, motivate, and effectively communicate</li><li>Strong leadership; aptitude to lead, coach and manage staff to be successful</li><li>Advanced knowledge of financial or accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements</li><li>Excellent oral and written communication skills to effectively communicate with various levels of the organization</li><li>Strong organizational and analytical skills, demonstrated ability to pay close attention to details, excellent accuracy and completeness, and adherence to strict deadlines</li><li>Diplomacy skills to deal effectively and professionally with obstacles that arise with vendors and internal stakeholders</li><li>Ability to adjust, adapt and thrive in an environment of change</li><li>Experience in complex high-performing companies, with the ability to leverage best-in-class processes and procedures</li><li>Strong planning and problem-solving skills</li><li>Knowledge of internal controls, and experience implementing, enhancing and maintaining a strong internal control environment surrounding the disbursement cycle</li><li>Strong computer skills to include proficiency in Microsoft Applications (Outlook, Excel, Word)</li><li>Experience with accounting software and OCR technology; Sage Intacct and Mineral Tree is a plus</li></ul><p><b>OTHER DUTIES</b></p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice</p><p>Jushi is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.</p><p>We offer benefit packages that may include: Medical, Dental, Vision, Life, Short and Long Term Disability, Flexible Spending Accounts, Paid Time Off, Paid Holidays, and 401(k).</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Ability to commute/relocate:</p><ul><li>Cincinnati, OH 45202: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Accounts payable: 7 years (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Public/Established","name":"Jushi Holding","logoUrl":"/logos/jushi-ed6167aca579d7078b5dae7a1c6fbaac.png"},"location":{"country":"United States","address":"Cincinnati, OH 45242","city":"Cincinnati","stateProvince":"OH"},"frontendLink":"/job-posting/jushi-holding/accounts-payable-manager/67a7df2528efb61ef8cc3c80728af79c","title":"Accounts Payable Manager","category":"Retail","hash":"67a7df2528efb61ef8cc3c80728af79c","postingUrl":"https://www.indeed.com/job/accounts-payable-manager-0e1cb76decee718d"},{"function":["Administration"],"postedOn":"19 days ago","description":"<div><div><p><b>Job Title:</b> Data Entry Clerk</p><p><b>Department:</b> Cultivation</p><p><b>Reports to:</b> Site Administrator</p><p><b>FLSA Status: </b>Regular- Non-Exempt</p><p><b>Salary: </b>Negotiable</p><p><b>Location: </b>Quincy, FL</p><br /><p></p><p><b>Role Summary:</b></p><p>In this position, you will quickly and accurately transfer data from a variety of sources, including written and recorded reports. You must be able to correct existing data, update and develop new and existing databases, and be comfortable working independently with large amounts of numerical and written data.</p><p><b>Key Duties and Responsibilities:</b></p><ul><li>Update databases or records with new information as it becomes available</li><li>Correct and modify inaccurate files and records</li><li>Enter data into appropriate fields, databases, records, and files</li><li>Transfer data from written records, interviews, and paper formats via computer, recorders, or scanners</li><li>Handle numerical data accurately</li><li>Update database or records with new information as it becomes available</li><li>View and verifying confidential or private customer/client information.</li><li>Verify data by correctly checking and comparing source documentation</li><li>Organize paper formats, paper backups, and material source files as needed</li></ul><p><b>SKILLS AND QUALIFICATIONS:</b></p><ul><li>Proven experience as data entry clerk (MJ Freeway, SAP)</li><li>Fast typing skills: Knowledge of touch-typing system is strongly preferred</li><li>Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)</li><li>Working knowledge of office equipment and computer hardware and peripheral devices</li><li>Two years previous experience in data entry or equivalent experience in a related field</li><li>In-depth understanding of databases</li><li>Good command of English both oral and written and customer service skills</li><li>Great attention to detail</li><li>Must be and remain compliant with all legal or company regulations for working in the cannabis industry.</li></ul><p><b>ADDITIONAL MINIMUM QUALIFICATIONS:</b></p><ul><li>High School Diploma or equivalent</li><li>Must be a minimum of 21 years of age</li><li>Must successfully complete a comprehensive background screening</li></ul></div></div>","company":{"companyType":"Public/Established","name":"Trulieve, INC","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Quincy, FL 32351","city":"Quincy","stateProvince":"FL"},"frontendLink":"/job-posting/trulieve-inc/data-entry-clerk/84bf95547db13e5013bd249fa8cb01db","title":"Data Entry Clerk","category":"Medical & Healthcare","hash":"84bf95547db13e5013bd249fa8cb01db","postingUrl":"https://www.indeed.com/job/data-entry-clerk-ab68ff221b82b980"},{"function":["Administration"],"postedOn":"4 days ago","description":"<div><div><h2><b>Specific Skills</b></h2><ul><li>Type and proofread correspondence, forms and other documents</li><li>Schedule and confirm appointments</li><li>Greet people and direct them to contacts or service areas</li><li>Determine and establish office procedures and routines</li><li>Answer telephone and relay telephone calls and messages</li><li>Answer electronic enquiries</li><li>Compile data, statistics and other information</li><li>Order office supplies and maintain inventory</li><li>Arrange travel, related itineraries and make reservations</li><li>Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information</li><li>Set up and maintain manual and computerized information filing systems</li></ul></div></div>","company":{"name":"Crown Cannabis"},"location":{"country":"Canada","address":"Edmonton, AB","city":"Edmonton","stateProvince":"AB"},"frontendLink":"/job-posting/crown-cannabis/administrative-assistant/86ce978dd3c5593f994478de2a336977","title":"administrative assistant","category":"Retail","hash":"86ce978dd3c5593f994478de2a336977","postingUrl":"https://ca.indeed.com/job/administrative-assistant-7669ea59f8dccc25"},{"employmentType":"Full-time, Part-time","function":["Administration"],"postedOn":"4 days ago","description":"<div><p><i><b>Immediate Hire</b></i></p><p>Forest Grove area grow operation looking to hire an Office Assistant. <i>Preferred </i>office admin experience. Candidate will need to be experienced in Microsoft Excel</p><p><b>Duties Include: </b></p><p>- Positive Attitude</p><p>-Helping with office tasks</p><p>- Excellent speaking and communication skills</p><p>- Have previous knowledge and experience in an office/admin setting</p><p>- Previous knowledge and experience in the Cannabis Industry <i>a plus, not required</i></p><p>- Have experience working with Microsoft Excel, your main task will be creating spreadsheets and keeping them up to date periodically</p><p>-Must have reliable transportation</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $15.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul><p>COVID-19 considerations:<br />Sanitized regularly, masks required as COVID-19 precaution</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Office: 1 year (Required)</li><li>Microsoft Excel: 1 year (Required)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Greenery Property Management"},"location":{"country":"United States","address":"Forest Grove, OR 97116","city":"Forest Grove","stateProvince":"OR"},"frontendLink":"/job-posting/greenery-property-management/office-assistant-hiring-asap/ed5abae9b15e886e7cc27f01bd7113f1","title":"Office Assistant - HIRING ASAP","category":"Real Estate","hash":"ed5abae9b15e886e7cc27f01bd7113f1","postingUrl":"https://www.indeed.com/job/office-assistant-hiring-asap-4a50b772b1d17e81"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"4 days ago","description":"<div><p>Proleve Distribution, the premier Tampa cannabis manufacturer, is looking for a Office Support Assistant to join our team. Are you enthusiastic, bring passion to your job, and want the chance to grow? We are seeking driven individuals who strive for creating happy customers.</p><p><b>Responsibilities</b></p><ul><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Prepare email and other forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and product supplies</li><li>Maintain contact lists</li><li>Submit and reconcile sales reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $36,000.00 - $40,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Bonus pay</li></ul><p>COVID-19 considerations:<br />All staff required to wear a mask</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Proleve Distribution","logoUrl":"/logos/proleve-distribution-7ba476c5353833c01475a6cc61086e3c.png"},"location":{"country":"United States","address":"Tampa, FL 33634","city":"Tampa","stateProvince":"FL"},"frontendLink":"/job-posting/proleve-distribution/administrative-assistant/ad31d5a31ad75f497be352d48f4dc204","title":"Administrative Assistant","category":"Manufacturing","hash":"ad31d5a31ad75f497be352d48f4dc204","postingUrl":"https://www.indeed.com/job/administrative-assistant-23240aaf97b12f97"},{"salaries":[{"salaryStart":"$30k","salaryEnd":"$50k","currency":"US","source":"ZipRecruiter","position":"Accounts Receivable Specialist","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Accounts-Receivable-Specialist-Salary-in-Frederick,MD"},{"salaryStart":"$30k","salaryEnd":"$90k","currency":"US","source":"Glassdoor","position":"Accounts Receivable Specialist","type":"per year","url":"https://www.glassdoor.com/Salaries/rockville-accounts-receivable-specialist-salary-SRCH_IL.0,9_IC1153899_KO10,40.htm"},{"salaryStart":"$36k","salaryEnd":"$53k","currency":"US","source":"Salary.com","position":"Accounts Receivable Specialist II","type":"per year","url":"https://www.salary.com/research/salary/alternate/accounts-receivable-specialist-ii-salary/md"}],"employmentType":"Full-time","function":["Accounting"],"postedOn":"24 days ago","description":"<div><p>]]&gt;</p><p>Accounts Receivable Administrator</p><p>Location: Hancock, MA / Hybrid (onsite/remote)</p><p>Reporting to: Controller</p><p>Position Overview</p><p>Trulieve, a leading emerging growth company in the cannabis industry, is looking for an Accounts Receivable Administrator to fill a key role within the Finance team. The position will manage the accounts receivable process and support day-to-day financial operations of the company. The Accounts Receivable Administrator will be responsible for all aspects of accounts receivable including customer set-up and credit review process, invoicing, payment processing and application, collections follow-up, assisting with quarter- and year-end audits and supporting inquiries from company personnel. The role will closely interface with the other Finance functions as well as functions across the organization and report to the Director of Shared Services.</p><p>This position is located in our Hancock, MD office but would have the ability to work a hybrid in-office/remote schedule once training is completed.</p><p><b>Responsibilities:</b></p><p>• Set up accounts for new customers including gathering of information and performing credit check/vendor reference process</p><p>• Issuing invoices to customers</p><p>• Reconciling and applying customer payments, preparation of related check deposits</p><p>• Contacting customers to resolve invoice or collection issues</p><p>• Participation in accounts receivable collection and reserve analysis</p><p>• Answer financial inquiries by researching and interpreting data</p><p>• Ensure compliance with Sarbanes-Oxley requirements as well as company policies and procedures</p><p>• Participate in continuous improvement process for both Microsoft Dynamics NAV system and accounting areas as well as future software implementations</p><p>• Other responsibilities include, but are not limited to, participating in special projects, system enhancements or ad-hoc analyses as assigned</p><p><b>Position Requirements:</b></p><p>• At least 3 years of experience with accounts receivable including invoicing, payment processing and collections</p><p>• Experience working with external auditors a plus</p><p>• Demonstrated success working both individually and within a team in a fast-paced, high-volume, deadline-oriented environment with emphasis on accuracy and timeliness</p><p>• Knowledge of software and systems, particularly Microsoft Dynamics NAV and SAP is a big plus</p><p>• Excellent communication skills, both oral and written, to work effectively cross-functionally and with subsidiaries</p><p>• Proficiency in Excel</p><p>• Self-starter and able to quickly learn new responsibilities and the ability to work independently</p><p>• High attention to detail required</p><p>• Must be able to pass a comprehensive background screening</p></div>","company":{"companyType":"Public/Established","name":"Trulieve","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Hancock, MD, USA","city":"Hancock","stateProvince":"MD"},"frontendLink":"/job-posting/trulieve/accounts-receivable-administrator/503577924fc1d08ad5b397fb936a03b6","title":"Accounts Receivable Administrator","category":"Medical & Healthcare","hash":"503577924fc1d08ad5b397fb936a03b6","postingUrl":"https://jooble.org/jdp/3349697607738973412/Accounts-Receivable-Administrator-Hancock%2C-MD","salary":"$30k - $50k"},{"function":["Administration"],"postedOn":"5 days ago","description":"<div><div><div><b>DELPHI Search for:</b></div><div></div><div><b>Position:</b></div><div><b>Office Manager</b></div><div><b>Company Information:</b></div><div></div><div>DELPHI is the industry’s premiere medical marijuana company; we are a fully vertical cannabis operator with multiple locations throughout Missouri.</div><div></div><div>Office Manager Job Responsibilities:</div><ul><li>Supports company operations by maintaining office systems and supervising staff.</li><li>Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.</li><li>Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.</li><li>Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.</li><li>Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.</li><li>Completes operational requirements by scheduling and assigning employees, following up on work results.</li><li>Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.</li><li>Maintains office staff by recruiting, selecting, orienting, and training employees.</li><li>Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.</li><li>Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul><div><b>The Candidate Should Display the following Characteristics:</b></div><div><ul><li><b>Undisputed Integrity</b> – Makes decisions in the best interest of the company he/she serves.</li></ul><ul><li><b>Work Ethic –</b> Willing to invest an enormous amount of their time and energy into building this company and being an integral part of the future success of the company.</li></ul><ul><li><b>Sound Judgment –</b>A levelheaded and mature leader, respected for providing sound business judgment to difficult situations.</li></ul><ul><li><b>Interpersonal Skills –</b> Will forge relationships easily with internal and external constituents. He/she will exude charisma and be likable.</li></ul><ul><li><b>Communication Skills –</b> Excellent writing skills, also comfortable in making informal and formal presentations to large and small audiences.</li></ul><ul><li><b>Energy / Drive / Enthusiasm –</b> Projects this in his/her daily interactions with internal and external stakeholders.</li></ul></div><div><b>Additional Competencies:</b></div><div>To perform the job successfully, an individual should demonstrate the following competencies:</div><ul><li>Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.</li><li>Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.</li><li>Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.</li><li>Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.</li><li>Interpersonal – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.</li><li>Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.</li><li>Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.</li><li>Business Acumen – Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition; aligns work with strategic goals.</li><li>Cost Consciousness – Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.</li><li>Diversity – Shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.</li><li>Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically upholds organizational values.</li><li>Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits from organization through outside activities; supports affirmative action and respects diversity.</li><li>Strategic Thinking – Develops strategies to achieve organizational goals; understands organization’s strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.</li></ul><div></div><div>Office Manager Qualifications / Skills:</div><ul><li>Supply management</li><li>Informing others</li><li>Tracking budget expenses</li><li>Delegation</li><li>Staffing</li><li>Managing processes</li><li>Supervision</li><li>Developing standards</li><li>Promoting process improvement</li><li>Inventory control</li><li>Reporting skills</li></ul><div>Education, Experience, and Licensing Requirements:</div><ul><li>High school diploma, GED, or equivalent</li><li>Two to three years’ experience in an office setting manager</li><li>Proficient with office software</li></ul></div><div></div></div>","company":{"companyType":"Public/Growth","name":"Bond Solutions, LLC","logoUrl":"/logos/bond-solutions-llc-99358f5a4093c567cc69c0bd5eb068ff.png"},"location":{"country":"United States","address":"St. Louis, MO 63118","city":"St. Louis","stateProvince":"MO"},"frontendLink":"/job-posting/bond-solutions-llc/office-manager/4f54f97924e0132d5729cdb8f6df4dd3","title":"Office Manager","category":"Agriculture & Farming","hash":"4f54f97924e0132d5729cdb8f6df4dd3","postingUrl":"https://www.indeed.com/job/office-manager-f42015dc413f324a"},{"employmentType":"Full-time, Part-time, Temporary","function":["Administration"],"postedOn":"3 days ago","description":"<div><p><b>Nature of Work </b></p><p>This is a temporary position with the Office of Medical Cannabis. Candidate will conduct administrative support work such as answering phone calls, assisting patients with online applications, reviewing applications and scanning and uploading documents. Must have knowledge in operating various types of office equipment and computer systems. Perform other duties as assigned.</p><p><b>Minimum Qualifications </b></p><p><b>Training: </b>Graduation from a standard high school or equivalent.<br /><b>Experience: </b>One year of full-time or equivalent part-time paid employment in a customer service and/or clerical position providing administrative services. Computer experience is required.</p><p>Job Types: Full-time, Part-time, Temporary</p><p>Pay: $16.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Government","name":"WV Department of Health and Human Resources","logoUrl":"/logos/wv-department-of-health-and-human-resources-619a6a175825db50a15c0c585a844797.png"},"location":{"country":"United States","address":"Charleston, WV 25301","city":"Charleston","stateProvince":"WV"},"frontendLink":"/job-posting/wv-department-of-health-and-human-resources/administrative-assistant-temporary/70729137aa75ebc374242ab2fd3b06e2","title":"Administrative Assistant (Temporary)","category":"Government","hash":"70729137aa75ebc374242ab2fd3b06e2","postingUrl":"https://www.indeed.com/job/administrative-assistant-temporary-2ed09bb09c1c9a98"},{"function":["Administration"],"postedOn":"2 days ago","description":"<div><div><p>By combining first-hand knowledge of what cannabis users want with the most advanced technology and cutting-edge design, Puffco hasn’t just grown a company: we have started a movement that will mainstream cannabis enjoyment for the world.<br /><br />The company was founded in 2013 with a singular mission: to bring consumers the pleasure of a full-spectrum cannabis experience. Unlike other products which offer only a fraction of the full potential of cannabis, Puffco has focused on bringing the richest and most fulfilling experience possible.<br /><br />Puffco products are adored by consumers and critics alike and have won numerous industry and technology awards.</p><br /><ul><li>Listed by MG Magazine as one of the 50 best companies to work for.</li><li>Nominated for Engadget’s “Best of CES”</li><li>Featured on Vice, Netflix, and HBO, in Forbes, Rolling Stone, Billboard, and on the Cover of High Times.</li></ul><p>In addition to this runaway consumer success, Puffco continually revolutionizes the cannabis industry. Puffco’s corporate culture is built on a close-knit team representing varied professional backgrounds who work together to create a driven and unique business culture that respects and honors employees, partners, and customers equally.<br /><br />Beyond company walls, Puffco is dedicated to expanding its business culture to build a rich, vital community of users. This community of actively engaged users are critical to the company’s future, with their ongoing input being actively solicited and incorporated into every decision around growth and its product roadmap.</p><p></p><p><b><br />The Role:</b></p><p>Puffco is looking for a rockstar assistant to carry out the directives of the CEO and keep him on track so he can continue guiding us ahead. First and foremost, our CEO has a huge heart and loves to have fun, so, his sidekick will need to have a dynamic personality to represent him in that same manner. If you want to know a little about what he is like, take another look at our company values or check out some of his appearances on podcasts and interviews, and his lives on his Instagram page! Our CEO is creative and spontaneous and moves fast. He is constantly thinking so he needs someone to grab those thoughts out of his head and put them in motion. This role will handle the day-to-day logistics of his meetings, projects and all other administrative tasks requiring confidentiality, initiative, and sound decision-making. The successful candidate will also handle the CEO’s personal business/errands, form relationships with senior leadership team members, and help free up the CEO to keep running Puffco like a well-oiled machine.</p><p></p><p><b><br />Some other areas that you’ll be working on are not limited to:</b></p><ul><li>Coordinate executive communications, including taking calls, responding to emails and interfacing with clients</li><li>Schedule meetings and appointments and manage travel itineraries</li><li>Maintain an organized filing system of paper and electronic documents</li><li>Uphold a strict level of confidentiality</li><li>Develop and sustain a level of professionalism among staff and clientele</li><li>Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.</li><li>Preparing financial statements, reports, memos, invoice letters, and other documents</li><li>Helping prepare for meetings and accurately recording minutes from meetings</li><li>Performing CEO specific office duties that include ordering supplies</li><li>Being point of contact for visitors and deciding if they should be able to meet with CEO and other executive team members</li><li>Manage information flow in a timely and accurate manner</li><li>Performing daily tasks including but not limited to; coffee/lunch orders, errands, wardrobe coordination, travel, bills, to name a few</li><li>Schedules, assigns, and prioritizes workload by setting appropriate deadlines.</li><li>Picks up and delivers items or runs errands as needed.</li><li>Occasional travel with CEO to industry events might be required.</li></ul><p></p><p><b><br />What you Possess:</b></p><ul><li> 3 – 5 years of experience working as an assistance at the C-level</li><li>Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Outlook), with an ability to become familiar with specific programs and software.</li><li>Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>Experience exercising discretion and confidentiality with sensitive company information.</li><li>Exceptional attention to detail and professionalism.</li><li>Excellent interpersonal skills with superior verbal and written communication skills.</li><li>Committed team player with a positive attitude. Willingness to chip in outside of core responsibilities as needed and work overtime when appropriate.</li><li>Ability to work well under pressure, adapt to unexpected events, and multi-task in a fast-paced environment.</li><li>Must be able to prioritize a variety of time-sensitive tasks.</li><li>Must have excellent judgment, independent thinker and resourceful.</li><li>Demonstrated dependability and sense of urgency about getting results</li><li>Driver’s License and ability to travel (domestic &amp; International): Required</li></ul><br /><p></p><p><b>Good to have (not required):</b></p><ul><li>Bi-lingual</li></ul><br /><p></p><p> <b>Perks and Benefits:</b></p><ul><li>Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off</li><li>Amazing office in LA Center Studios with a fun casual and comfortable work environment</li><li>Snacks, lunches, retreats, and SO much more!</li></ul><br /><p></p><p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p><p>Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.</p><p></p><p><b><br />HIRING PRACTICES</b></p><p>The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.</p><p></p><p><br />**Additional information about our company can be found at www.puffco.com.</p><p></p><p><br />Follow us on Instagram @Puffco</p></div></div>","company":{"companyType":"Private/Growth","name":"Puffco","logoUrl":"/logos/puffco-033a8eb0c60e593cf5b25a82c7c0d65b.png"},"location":{"country":"United States","address":"Los Angeles, CA 90017","city":"Los Angeles","stateProvince":"CA"},"frontendLink":"/job-posting/puffco/executive-assistant-to-ceo/5791a4c0025de70e784553b6fe187046","title":"Executive Assistant to CEO","category":"Manufacturing","hash":"5791a4c0025de70e784553b6fe187046","postingUrl":"https://www.indeed.com/job/executive-assistant-to-ceo-8946c7afc8ad3eb3"},{"function":["Accounting"],"postedOn":"5 days ago","description":"<div><div><h3><b>About Us:</b></h3><h3><b>At Holistic Industries we are building a great place to work, shop and invest in cannabis. Our mission is to provide patients with the highest quality, safest cannabis medicine possible. As our name suggests, we care for the whole person. Scaling from a seed of inspiration in 2011, Holistic Industries is now one of the largest and fastest growing private MSOs (Multi-State Operators) in the country. We're able to deliver consistent value to employees, patients, and investors because of the values that drive our work - how we do business and why. We have one of the most seasoned teams in the industry, a budding \"Greenhouse of Brands\" and a meaningful model of doing well by doing good. Our company develops and offers a wide range of proprietary strains that increase desired cannabinoids such as CBD. These high CBD strains have become our foundation for growing, packaging, and selling the best cannabis in our markets. We are committed to harvesting and crafting industry-leading strains, consumer brands, and medical-grade products based on the most progressive science in the space. Holistic Industries has a unique model and approach that enables it to win licenses, scale operations and introduce national brands successfully in highly regulated markets. The company has proven to be responsible stewards of capital since its inception by sourcing licenses on merit rather than simply acquiring them on the open market. A \"GREENHOUSE OF BRANDS\" beginning with our flagship retail and wholesale brand, Liberty Cannabis, we continue to prove our ability to launch new brands from scratch and attract noteworthy partners.</b></h3><h3><b>We are deeply and actively committed to the communities we serve; our efforts under Liberty Cannabis Cares are focused on four pillars: Social Equity, Diversity, Community, and Cannabis Literacy.</b></h3><h3><b>Our team includes the nation’s most knowledgeable experts in cultivation and medical dispensing, along with professionals who are top of their fields in medical professions, security, agriculture, real estate, and the legal distribution of other highly controlled substances. We are a team of best-in-class executives and staff from within and outside the industry who share a passion for advancing cannabis products and retail experience at scale.</b></h3><h3><b>Our well-established company is growing rapidly and adding to our team of professionals and specialists. Our employees receive PTO, paid Sick Leave, medical, dental, vision and other leave benefits as part of our highly competitive compensation package. Join us as we build a great place to work, shop, and invest.</b></h3><h3><b>Holistic Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</b></h3><h3><b>About the Job:</b></h3><h3><b>The Accounts Payable Specialist is responsible for maintaining the company's accurate recording of invoices and cash application to customers' accounts. This position is responsible for entering accounts payable invoices for payment to ensure vendors get paid for services and products rendered.</b></h3><ul><li><h3><b>Enter and code all payable invoices; ensure invoices are in order, approved, etc.</b></h3></li><li><h3><b>Enter new vendors, ensure proper documentation, W-9s, payment terms</b></h3></li><li><h3><b>Respond to vendor inquiries, reconcile discrepancies</b></h3></li><li><h3><b>Year end 1099 reporting</b></h3></li><li><h3><b>Submit weekly check-runs for approval</b></h3></li><li><h3><b>Approximately 1 day per week spent on Accounts Receivable</b></h3></li><li><h3><b>Physical Requirements of the Job:</b></h3><ul><li><h3><b>Constant use of both hands and arms in reaching, handling, grasping, and/or fingering while using phone and computer keyboard, writing notes and/or reports, performing other administrative tasks, operating equipment and/or machinery</b></h3></li><li><h3><b>Constant use of eyes (correctable vision to normal level required) to observe, read, interact with others, and view computer monitors; includes hand/eye coordination to properly and safely operate equipment</b></h3></li><li><h3><b>Reading, writing, understanding, and clearly speaking English; constant use of speech and hearing (correctable to normal level required) in communicating with others in person and by phone, giving and receiving instructions</b></h3></li><li><h3><b>Working in an office environment with artificial lighting</b></h3></li><li><h3><b>Constant mental alertness and attention to detail required while performing all work tasks</b></h3></li><li><h3><b>Extensive time using a computer screen and keyboard</b></h3></li></ul></li></ul><h3><b>About You:</b></h3><h3><b>General</b></h3><ul><li><h3><b>Regulations require that incumbent be at least 21 years of age and able to obtain and maintain state marijuana work credentials.</b></h3></li></ul><h3><b></b><b>Education/Experience</b></h3><ul><li><h3><b>2+ years experience in Accounts payable or general accounting experience</b></h3></li><li><h3><b>Associates business degree is a plus</b></h3></li></ul><h3><b>Technological Skills</b></h3><ul><li><h3><b>Working knowledge of Accounts Payable</b></h3></li><li><h3><b>Experience with Accounts Payable system</b></h3></li><li><h3><b>Proficient in data entry</b></h3></li></ul><h3><b>Required Knowledge and Skills</b></h3><ul><li><h3><b>Must be organized, detail-oriented, accurate, team-oriented, and have excellent communication skills.</b><br /><b></b></h3></li><li><h3><b>Must be able to read and understand all operating procedures and instructions.</b></h3></li><li><h3><b>Must possess effective written and verbal communication and interpersonal skills.</b></h3></li><li><h3><b>Must be able to deal with all levels of personnel and the general public in a professional and effective manner.</b></h3></li><li><h3><b>Must be able to use initiative and independent judgment within established guidelines.</b></h3></li></ul></div><p></p></div>","company":{"companyType":"Private/Established","name":"Holistic Industries","logoUrl":"/logos/holistic-industries-4220d7f16955c0fb84c141cd558dad64.png"},"location":{"country":"United States","address":"Westborough, MA 01581","city":"Westborough","stateProvince":"MA"},"frontendLink":"/job-posting/holistic-industries/accounts-payable-specialist/095f81dc4571a9914f8ac896535b94db","title":"Accounts Payable Specialist","category":"Agriculture & Farming","hash":"095f81dc4571a9914f8ac896535b94db","postingUrl":"https://www.indeed.com/job/accounts-payable-specialist-52f8f5bddb50166c"},{"employmentType":"Full-time, Permanent","function":["Accounting"],"postedOn":"6 days ago","description":"<div><p><b>About us</b></p><p>Heritage Cannabis is a small business in Vernon, BC. We are collaborative, innovative, and fast-paced, and our goal is to become a global leader in medical and recreational cannabis.</p><p>Our work environment includes:</p><ul><li>Flexible working hours</li><li>Work-from-home days</li><li>Growth opportunities</li></ul><p><b>Company description</b></p><p>At Heritage Cannabis we formulate, extract, package, and deliver one of Canada’s most diverse and pure medical/recreational cannabis product assortments. We are positioned to capture the expanding cannabis market as more of the world opens to the cannabis market through the legalization of recreational cannabis. It is our work to ensure that the best technology is available to all our brands so that they are fully equipped to reach a global audience.</p><p>With revenue being driven in both Canada, the US, and other international markets, we are poised to become a global leader in cannabis.</p><p><b>Job description</b></p><p><b>Our Story is Shaped by the People We Help</b></p><p>Hearing the stories of people affected by cannabis was our primary motivator for extracting cannabis into its purest form. Our motivation has grown to becoming a leader in extract-based products for any consumer.</p><p>Your stories have changed cannabis into what it is today – our job is to help write the story of tomorrow.</p><p><b>What we offer: </b></p><ul><li>Meaningful work where you’ll make a difference in peoples’ lives</li><li>Supportive and collaborative work environments</li><li>Competitive compensation packages (full benefits, RRSP, bonuses)</li><li>Opportunities for professional growth</li></ul><p><b>Reports To</b></p><p>Controller</p><p><b>Position Summary</b></p><p>Responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. Accounts payable clerks are needed in a variety of accounting environments.</p><p><b>Core Competencies</b></p><ul><li>Detail Oriented</li><li>Organized</li><li>Multi-Tasking</li><li>Integrity</li><li>Time Management</li></ul><ul><li>Analytical</li><li>Problem Solving</li><li>Ethical</li><li>Pleasant</li><li>Positive</li><li>Good Verbal and Written communication</li></ul><p><b>Job Duties</b></p><ul><li>Process check requests and expense reports on a regular basis</li><li>Accurately review, code, and process vendor invoices</li><li>Perform monthly reconciliations</li><li>Maintain a large number of vendor accounts while staying in compliance with company policies and procedures</li><li>Perform data entry associated with accounts payable</li><li>Review and reconcile invoice discrepancies</li><li>Audit and process credit card bills</li><li>Address and respond to vendor inquiries</li></ul><p>· Other duties as assigned.</p><p><b>Qualifications</b></p><ul><li>High school diploma. associate's degree in Accounting preferred.</li><li>2-3 years experience with accounts payable or general accounting</li><li>Proficient Microsoft Office knowledge and skills</li><li>Strong time management and organizational skills</li><li>Knowledge of basic accounting principles</li><li>High degree of attention to detail</li><li>Ability to work independently and prioritize tasks</li><li>Strong analytic abilities</li></ul><p><b>Working Conditions</b></p><p>· Indoors</p><p>· Office setting</p><p>Part-time hours: 40 per week</p><p>Job Types: Full-time, Permanent</p><p>Salary: $1.00-$1.01 per hour</p><p>Additional pay:</p><ul><li>Bonus pay</li></ul><p>Benefits:</p><ul><li>Casual dress</li><li>Dental care</li><li>Employee stock purchase plan</li><li>Extended health care</li><li>Flexible schedule</li><li>On-site parking</li><li>Paid time off</li><li>RRSP match</li><li>Store discount</li><li>Vision care</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Experience:</p><ul><li>Accounting: 1 year (preferred)</li></ul></div>","company":{"companyType":"Private","name":"Heritage Cannabis","logoUrl":"/logos/voyage-cannabis-a-subsidiary-of-heritage-cannabis-corp-998fe4b2391461ce25cc1a8728870e4b.jpeg"},"location":{"country":"Canada","address":"Kelowna, BC","city":"Kelowna","stateProvince":"BC"},"frontendLink":"/job-posting/heritage-cannabis/accounts-payable-clerk/f52cc55ad434921ea53608dea67e7291","title":"Accounts Payable Clerk","category":"Medical & Healthcare","hash":"f52cc55ad434921ea53608dea67e7291","postingUrl":"https://ca.indeed.com/job/accounts-payable-clerk-cabb5ee7a5e81121"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"3 days ago","description":"<div><p>Our company manufactures, distributes and wholesales Hemp CBD &amp; tobacco free products. We’re looking for results-driven receptionist who is able to keep up with the day to day tasks we have in the office.</p><p><b>Duties</b></p><ul><li>Making appointments for all staff or for specific employees, such as executives or sales team members</li><li>Processing bills and helping clients or customers if they have any questions about their charges</li><li>Organizing files for billing, customer and client records, etc.</li><li>Directing visitors to the correct office</li><li>Responding to all customer inquiries in a polite and timely manner</li></ul><p><b>Skills</b></p><ul><li>Being able to use Microsoft Office &amp; Excell</li><li>Able to navigate through different programs on the computer</li><li>Being able to know how to deescalate a situation to keep a cutomer happy</li></ul><p>Job Type: Full-time</p><p>Pay: $10.00 - $14.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>COVID-19 considerations:<br />We are constantly cleaning areas that co-workers or visitors are in to make sure the spread of germs are not able to happen</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Customer service: 2 years (Preferred)</li><li>Clerical: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Work Location: One location</p></div>","company":{"name":"GroundBreaking Brands"},"location":{"country":"United States","address":"Fort Lauderdale, FL 33311","city":"Fort Lauderdale","stateProvince":"FL"},"frontendLink":"/job-posting/groundbreaking-brands/office-secretary/5ecbb4a2911aa328e6c8b3f8c55902e5","title":"Office Secretary","category":"Professional, Scientific, and Technical Services","hash":"5ecbb4a2911aa328e6c8b3f8c55902e5","postingUrl":"https://www.indeed.com/job/office-secretary-31e6cdacd19845e2"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"17 days ago","description":"<div><p><b>A/R For Fast Growing Cannabis Education Company</b></p><p>We are a very fast growing education company in the legal cannabis industry, and we’re looking for an A/R specialist to take ownership of the receivables accounting function and proactively help with reporting to support strategic growth objectives.</p><p>Your role / responsibilities would include:</p><ul><li>Manage the monthly close process including ensuring as it pertains to A/R</li><li>Responsible for timely and accurate A/R payment and collection.</li><li>Manage third party payment processors.</li><li>Develop and document accounting policies and processes with senior management.</li></ul><p>In order to achieve these results, we believe you need to have the following skills and experience:</p><ul><li>Experience working with high transaction volume, B2C businesses.</li><li>Full ownership of A/R accounting function</li><li>Keywords: Shopify, Authorize, Student Accounts, Excel</li></ul><p>Details:</p><ul><li>This position is a full time.</li><li>The position is remote within the US</li><li>Green Flower is growing like crazy, so there is tremendous room for growth inside the company.</li><li>We are an early stage company, which means everyone works extremely hard, and takes full responsibility for their domain.</li></ul><p>Your next steps:</p><ul><li>If this resonates, apply immediately</li><li>We are looking to start with the right person immediately.</li><li>We will review your resume and if it looks like a good fit, you will be contacted for an interview. While we would love to respond to all applicants, it's just not possible at this time.</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>A/R: 3 years (Required)</li><li>Microsoft Excel: 3 years (Preferred)</li><li>QuickBooks: 2 years (Required)</li></ul><p>Work Location: Remote</p></div>","company":{"companyType":"Private/Growth","name":"Green Flower"},"location":{"address":"Remote"},"frontendLink":"/job-posting/green-flower/accounts-receivable-specialist/3cbebefef33e4460eaf5cfd5cbbf6fe7","title":"Accounts Receivable Specialist","category":"Agriculture & Farming","hash":"3cbebefef33e4460eaf5cfd5cbbf6fe7","postingUrl":"https://www.indeed.com/job/accounts-receivable-specialist-0fa003b6cb196a53"},{"employmentType":"Full-time","function":["Accounting"],"postedOn":"11 hours ago","description":"<div><p>Lazarus Naturals is on a mission to make quality hemp-based CBD accessible to everyone. It’s why we own our manufacturing process from start to finish—from our hemp farms in Central Oregon, to our extraction, formulation, and packaging—it’s all designed to deliver safe, effective CBD at an affordable price for all. This enables us to provide a 60% discount to veterans, low income and disabled individuals, so they have access to the benefits of CBD too. We are proud of our products, our processes, and our people, and we’re absolutely passionate about doing the right thing well.<br /><b>Position Overview</b><br />The <b>Senior Accounting Manager </b>oversees all our accounting department’s daily operations: accounts payable, accounts receivable, general ledger, inventory and banking activity and transactions and is fully accountable for managing the month and year-end closings. This is a senior accounting role, so this position is responsible for designing, implementing, and maintaining appropriate financial and internal controls, systems, and reports; providing strategic input in support of financial objectives; assists with drafting of and complying with company policies, directives, GAAP and tax reporting, audits and compliance. Additionally, this role shall:</p><ul><li>Establish and maintain systems and controls that verify the integrity of all systems, processes, and data.</li><li>Ensure the integrity, accuracy and timeliness of internal and external financial and tax reporting.</li><li>Assist management in analysis of month-end and ad hoc reports.</li><li>Maintain updated balance sheets, account reconciliations, lease accounting records, and fixed asset and depreciation schedules.</li><li>Maintain an adequate system of cost accounting and inventory control that ensures the accuracy of the inventory valuation.</li><li>Conform with and abide by all regulations, policies, work procedures and instructions.</li><li>Train, manage and develop accounts receivable, accounts payable and general accounting support staff.</li><li>Work collaboratively in a team environment with a spirit of cooperation.</li><li>Champion continuous improvement both within areas of control and throughout the organization.</li></ul><p>The ideal candidate will have a minimum of 7 years of experience supervisory experience in accounting, a degree in Business or Finance, will be eager to own and improve their areas of responsibility and have a desire to learn and grow with our company. Since this role interacts daily with our customers, vendors, internal team members and leadership, a strong customer service attitude and professional manner are required, along with strong attention to detail, great organizational skills, and the ability to work thoughtfully and independently.<br /><b>Requirements</b></p><ul><li>BA/BS Degree in Business or Accounting from a four-year college or university</li><li>A minimum of 7 years of experience in managing/supervising accounts receivable, accounts payable and general accounting staff</li><li>Manufacturing/cost accounting experience required, consumer products experience a plus</li><li>Outstanding oral and written communication and presentation skills. Ability to develop, explain and train concepts and processes to others – welcomes the opportunity to train/mentor employees</li><li>Excellent problem-solving abilities; strong attention to detail; process improvement knowledge and mindset</li><li>Outstanding technology and software aptitude. Knowledge of MS Office and Google Suite products. Expert database and spreadsheet skills.</li><li>Knowledge of automated accounting software – QuickBooks (mandatory), Microsoft Dynamics, Infor or other ERP software (highly desired)</li><li>Intellectual curiosity – the desire to learn, grow and improve.</li><li>Collaborator. Willing to help others and assist when and where needed.</li></ul><p><b>Benefits</b></p><ul><li>Comprehensive benefits (medical, vision, and dental insurance)</li><li>Employee discount program</li><li>Fully stocked kitchen</li><li>401K plan</li><li>FSA &amp; commuter benefits</li></ul><p>This is a full-time role based in Seattle, Washington. Please note, we will not consider applicants outside the immediate area.<br />Interested parties are encouraged to include a cover letter detailing why you think you could be a great fit, along with an updated resume. Thanks, and we look forward to hearing from you.<br /><b>Veterans strongly encouraged to apply.</b></p><p><i>Lazarus Naturals is proud to be an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.</i></p><p>Job Type: Full-time</p></div>","company":{"companyType":"Private/Established","name":"Lazarus Naturals","logoUrl":"/logos/lazarus-naturals-fa5b2dfc60b2a25a9f6c7cf0260c7678.png"},"location":{"country":"United States","address":"Seattle, WA 98107","city":"Seattle","stateProvince":"WA"},"frontendLink":"/job-posting/lazarus-naturals/senior-accounting-manager/934a27b0b22ebe078b17989490701409","title":"Senior Accounting Manager","category":"Medical & Healthcare","hash":"934a27b0b22ebe078b17989490701409","postingUrl":"https://www.indeed.com/job/senior-accounting-manager-9159095ee5631f79"},{"employmentType":"Full-time","function":["Administration"],"postedOn":"5 days ago","description":"<div><p>We are a small business in the cannabis industry looking to hire a reliable Administrative Assistant who will have a broad set of administrative and clerical tasks, they will be asked to provide support to our managers and employees, assisting in daily office needs and with our company’s general administrative activities, particularly preparing reports and maintaining appropriate filing systems.</p><p>You should have proficient oral and written communication skills and be well organized. Experience in Microsoft Office, Google Suite, and office equipment. It is also required to have previous experience as a secretary or executive assistant.</p><p>Administrative Assistant responsibilities are:</p><ul><li>Arrange events, appointments and travel</li><li>Manage phone calls and correspondence (including email, memos, letters, faxes and forms)</li><li>Attend meetings and take detailed notes</li><li>Coordinates and arranges all domestic and international travel to include; booking flights, arranging transportation, lodging and meeting accommodations.</li><li>Participate in the preparation of regularly scheduled reports</li><li>Organize contact lists and filing systems</li><li>Meet and support visitors</li><li>Help clients and company representatives contact each other</li><li>Review and update office policies and procedures</li><li>Monitor office supplies and research new deals and suppliers</li><li>Prepare and submit expense reports</li><li>Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers</li><li>Run errands and visit retail locations to deliver corporate mail and supplies.</li><li>Coordinates all meeting needs to include; ordering catering, setting up equipment and food and ensuring a prompt clean-up.</li><li>Develops strong and effective working relationships throughout the organization, with our vendors, customers and community.</li><li>Handles a high volume of confidential and sensitive information with the utmost professionalism and confidentiality.</li><li>Maintains supply inventory and keeps all areas stocked on a consistent basis.</li><li>Assists management with ongoing projects as assigned, balancing short and long-term deadlines.</li><li>Performs light data entry, general expense management and proofreading of both internal and external documents.</li></ul><p>Administrative Assistant requirements are:</p><ul><li>3+ years' experience of working on an Administrative Assistant role</li><li>Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines</li><li>Good practical experience with MS Office, particularly MS Excel and MS PowerPoint Strong problem solving skills with the ability to prioritize assignments and responsibilities.</li><li>Outstanding written and verbal communication skills, with consistent attention to detail</li><li>Strong organizational skills with the ability to multi-task</li><li>Must be age 21 or older</li><li>A reliable vehicle is required for this position for running errands.</li><li>Must be able to pass background check.</li></ul><p>Job Type: Full-time</p><p>Pay: $15.00-$20.00 per hour</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Ability to commute/relocate:</p><ul><li>Tempe, AZ 85282: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Powerpoint: 1 year (Preferred)</li><li>Microsoft Excel: 1 year (Preferred)</li></ul><p>Work Location: One location</p></div>","company":{"companyType":"Public/Established","name":"GreenPharms","logoUrl":"/logos/greenpharms-dispensary-b8c343a44421043e092f6f4544d63e48.jpeg"},"location":{"country":"United States","address":"Tempe, AZ 85282","city":"Tempe","stateProvince":"AZ"},"frontendLink":"/job-posting/greenpharms/administrative-assistant/1874029fbc8de243ba08272c517757de","title":"Administrative Assistant","category":"Medical & Healthcare","hash":"1874029fbc8de243ba08272c517757de","postingUrl":"https://www.indeed.com/job/administrative-assistant-75e9e892569cf2eb"},{"employmentType":"Full-time, Part-time, Contract","function":["Accounting"],"postedOn":"11 hours ago","description":"<div><p>We are an entrepreneurial and growing family of companies seeking a Full-Charge Bookkeeper in the hemp industry. The position reports directly to the CEO and Controller and supervises the many facets of financial accounting and reporting in the business office. The successful candidate will assist us in managing the business office. Preference will be given to the candidate with specific bookkeeping/accounting experience in manufacturing utilizing SAP business One and/or Quickbooks. Further consideration will be given for experience in the natural foods, cannabis, and or holistic product marketplace. Exceptional leaders with strong management skills will also harbor additional consideration.</p><p>SUMMARY OF JOB DUTIES</p><p>Perform accounting and clerical functions to support all sister companies.</p><p>Manage general ledger</p><p>Reconcile and record daily sales and cash transactions.</p><p>Research, track, and resolve accounting problems.</p><p>Compile and match purchase orders, invoices, and receiving documents</p><p>Sort and code accounts payable by company and account.</p><p>Ensure timely payments to vendors.</p><p>Ensure payment receipts are secured and matched with appropriate documentation</p><p>Manage company accounts receivable, application of payments, credits, terms and collections</p><p>Prepare weekly accounts receivable aging for sales team analysis and management</p><p>Reconcile company merchant accounts</p><p>Reconcile company/intercompany accounts</p><p>Reconcile and maintain company ledgers</p><p>Perform regular “closings” of monthly books</p><p>Prepare monthly cash receipt report</p><p>Prepare monthly trial balance</p><p>Maintains all company records within company systems ensures accuracy and completeness.</p><p>OTHER DUTIES</p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p><p>Qualified candidates will display a strong aptitude for numbers and the desire to make them balance. The candidate will understand the importance of reconciliations, their role in accurate bookkeeping and display the aptitude and tenacity to work through them until completed accurately. An ideal candidate will prioritize company/client tasks effectively and efficiently by focusing on their specific role and the importance it plays in the overall management of the company/client, their assets and personnel. An ideal candidate will approach all tasks mundane or technical with equal enthusiasm and effort. Will ensure tasks are completed by established deadlines and that sufficient documentation has been compiled to support them. The candidate will insure all tasks are performed with the company/clients’ needs, exposures, and regulations in mind taking every effort to maintain compliance with all regulatory bodies.</p><p>Job Types: Full-time, Part-time, Contract</p><p>Pay: $20.00 - $25.00 per hour</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>QuickBooks: 7 years (Preferred)</li></ul><p>Work Location: Remote</p></div>","company":{"companyType":"Private/Growth","name":"Alliance Hemp Co","logoUrl":"/logos/alliance-hemp-co-23ba54fe41961e5a56fa4bcfc1722587.jpeg"},"location":{"address":"Remote"},"frontendLink":"/job-posting/alliance-hemp-co/full-charge-bookkeeper/702cf9f7ebc50fd88db3f524532591a3","title":"Full Charge Bookkeeper","category":"Agriculture & Farming","hash":"702cf9f7ebc50fd88db3f524532591a3","postingUrl":"https://www.indeed.com/job/full-charge-bookkeeper-19201f1248edfe28"}]