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Executive Assistant/Office Manager

Kaycha Labs Davie, FL 33314 Full-time
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*** LOCAL CANDIDATES ONLY WILL BE CONSIDERED***

Company Overview:

Kaycha Labs is a leading provider of innovative Cannabis and Hemp testing technologies and methods. We perform product testing to help ensure compliance with state and federal regulations. We provide comprehensive cannabis testing for potency, homogeneity, heavy metals, microbial contamination, mycotoxins, residual solvents, terpenes, and pesticides.
Job Purpose:

The Executive Assistant/Office Manager will manage the day-to-day functioning of the business office and related tasks as well as the business activities of the President. The role is a pivotal support position, as this position is a liaison among staff members and the President and other executives.

Executive Assistant:

  • Manage President’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
  • Receive and triage incoming written communications to appropriate staff and facilitate response or action on President’s behalf.
  • Participate in meetings to take notes, organize communication follow-up, and maintain an appropriate action list.
  • Draft, edit, proofread, and send (electronically/physically) various types of personal and professional correspondence and presentations.
  • Manage organizational communications and draft internal communications as needed.
  • Manages scheduling and logistics for key internal events such as board meetings, staff meetings, employee town hall meetings, and managers’ meetings.
  • Track open items and ensure deliverables are met per established project timelines.
  • Arrange business travel. This may include preparing a full itinerary, confirming pre-check requirements, adjusting plans if they change mid-route, and other logistics and preferences for the President.
  • Provide support for personal needs for the President as necessary, such as running errands and scheduling/adjusting/confirming appointments.
  • Serve as lead coordinator for company events, celebrations and volunteer activities. This includes collaborating with team members, encouraging participation, managing budget and ensuring proper implementation takes place across all sites.
  • Other duties and special projects as assigned.

Office Manager:

  • Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
  • Screen phone calls and take accurate messages. Determine priority of needs and act accordingly.
  • Monitor and maintain inventory of necessary office supplies; orders supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
  • Ensure the company break room is maintained with necessary supplies and snacks.
  • Act as a liaison for general facility needs, such as repairs, service calls, and the overall comfort of the physical space.
  • Provide basic troubleshooting support with phones and computer equipment as needed, including set up, password resets and may escalate to IT if needed.
  • Monitor and maintain inventory of necessary office supplies; orders supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
  • Monitor and maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean, and functional
  • Monitor and coordinate building maintenance and problem issues related to electrical, plumbing, roofing, pest control and other issues to ensure proper usability and condition to the building..
  • Maintain and update office phone list and distribute to staff on a periodic basis.
  • Assist HR with new hire onboarding for all locations, including, but not limited to setting up a company email account, partnering with hiring manager on technical equipment , setting up phone system, ordering necessary office supplies and processing new hire ID badge.
  • Perform general office duties including distribution of mail, processing shipments for delivery, creating labels, etc.

Skills, Abilities and Competencies:

  • Excellent communication skills and ability to effectively work, problem solve, and communicate with all levels of the organization.
  • Proven track record of exceptional time management in an autonomous working environment.
  • Ability to maintain an incredibly high degree of attention to detail and accuracy.
  • Ability to maintain confidence, confidentially, and composure during difficult and/or complex situations.
  • Ability to work in a dynamic, fast-paced deadline environment while successfully managing multiple tasks.
  • Prioritize and juggle multiple projects at once.
  • Build strong internal, external, and cross-functional relationships.
  • Strong knowledge of Microsoft Office, including Excel, PowerPoint, and Word and google docs.
  • Knowledge of the geographic areas in which our offices are located.

Education & Experience:

  • An associate’s degree plus at least five (5) years of relevant Executive Assistant experience preferred.
  • Experience serving as an Executive Assistant for C-suite level individuals preferred.
  • Exposure to the cannabis industry is a plus.

Other:

  • Must pass Level 2 background check.
  • Kaycha Labs offers a competitive and comprehensive benefits package including health, dental, vision and time off.
  • Kaycha Labs is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Type: Full-time

Benefits:

  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

Schedule:

  • 8 hour shift

COVID-19 considerations:
Mask requirement and daily temperature checks.

Application Question(s):

  • Are you bilingual in Spanish and English?
  • What is yoru desired compensation?

Education:

  • Associate (Preferred)

Experience:

  • executive assistant: 5 years (Preferred)
  • MS Office Tools: 3 years (Preferred)

Work Location:

  • One location

Work Remotely:

  • No
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The role is a pivotal support position, as this position is a liaison among staff members and the President and other executives.</p><p><b>Executive Assistant: </b></p><ul><li>Manage President’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters.</li></ul><ul><li>Receive and triage incoming written communications to appropriate staff and facilitate response or action on President’s behalf.</li></ul><ul><li>Participate in meetings to take notes, organize communication follow-up, and maintain an appropriate action list.</li></ul><ul><li>Draft, edit, proofread, and send (electronically/physically) various types of personal and professional correspondence and presentations.</li></ul><ul><li>Manage organizational communications and draft internal communications as needed.</li></ul><ul><li>Manages scheduling and logistics for key internal events such as board meetings, staff meetings, employee town hall meetings, and managers’ meetings.</li></ul><ul><li>Track open items and ensure deliverables are met per established project timelines.</li></ul><ul><li>Arrange business travel. This may include preparing a full itinerary, confirming pre-check requirements, adjusting plans if they change mid-route, and other logistics and preferences for the President.</li></ul><ul><li>Provide support for personal needs for the President as necessary, such as running errands and scheduling/adjusting/confirming appointments.</li></ul><ul><li>Serve as lead coordinator for company events, celebrations and volunteer activities. This includes collaborating with team members, encouraging participation, managing budget and ensuring proper implementation takes place across all sites.</li></ul><ul><li>Other duties and special projects as assigned.</li></ul><p><b>Office Manager: </b></p><ul><li>Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.</li></ul><ul><li>Screen phone calls and take accurate messages. Determine priority of needs and act accordingly.</li></ul><ul><li>Monitor and maintain inventory of necessary office supplies; orders supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.</li></ul><ul><li>Ensure the company break room is maintained with necessary supplies and snacks.</li></ul><ul><li>Act as a liaison for general facility needs, such as repairs, service calls, and the overall comfort of the physical space.</li></ul><ul><li>Provide basic troubleshooting support with phones and computer equipment as needed, including set up, password resets and may escalate to IT if needed.</li></ul><ul><li>Monitor and maintain inventory of necessary office supplies; orders supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.</li></ul><ul><li>Monitor and maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean, and functional</li></ul><ul><li>Monitor and coordinate building maintenance and problem issues related to electrical, plumbing, roofing, pest control and other issues to ensure proper usability and condition to the building..</li></ul><ul><li>Maintain and update office phone list and distribute to staff on a periodic basis.</li></ul><ul><li>Assist HR with new hire onboarding for all locations, including, but not limited to setting up a company email account, partnering with hiring manager on technical equipment , setting up phone system, ordering necessary office supplies and processing new hire ID badge.</li></ul><ul><li>Perform general office duties including distribution of mail, processing shipments for delivery, creating labels, etc.</li></ul><p><b>Skills, Abilities and Competencies: </b></p><ul><li>Excellent communication skills and ability to effectively work, problem solve, and communicate with all levels of the organization.</li></ul><ul><li>Proven track record of exceptional time management in an autonomous working environment.</li></ul><ul><li>Ability to maintain an incredibly high degree of attention to detail and accuracy.</li></ul><ul><li>Ability to maintain confidence, confidentially, and composure during difficult and/or complex situations.</li></ul><ul><li>Ability to work in a dynamic, fast-paced deadline environment while successfully managing multiple tasks.</li></ul><ul><li>Prioritize and juggle multiple projects at once.</li></ul><ul><li>Build strong internal, external, and cross-functional relationships.</li></ul><ul><li>Strong knowledge of Microsoft Office, including Excel, PowerPoint, and Word and google docs.</li></ul><ul><li>Knowledge of the geographic areas in which our offices are located.</li></ul><p><b>Education &amp; Experience: </b></p><ul><li>An associate’s degree plus at least five (5) years of relevant Executive Assistant experience preferred.</li></ul><ul><li>Experience serving as an Executive Assistant for C-suite level individuals preferred.</li></ul><ul><li>Exposure to the cannabis industry is a plus.</li></ul><p><b>Other: </b></p><ul><li>Must pass Level 2 background check.</li></ul><ul><li>Kaycha Labs offers a competitive and comprehensive benefits package including health, dental, vision and time off.</li></ul><ul><li>Kaycha Labs is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>COVID-19 considerations:<br />Mask requirement and daily temperature checks.</p><p>Application Question(s):</p><ul><li>Are you bilingual in Spanish and English?</li><li>What is yoru desired compensation?</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>executive assistant: 5 years (Preferred)</li><li>MS Office Tools: 3 years (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Established","name":"Kaycha Labs","logoUrl":"/logos/kaycha-labs-789b33a03a0e6aef4d8e5df1ca8e1cae.jpeg"},"location":{"country":"United States","address":"Davie, FL 33314","city":"Davie","stateProvince":"FL"},"frontendLink":"/job-posting/kaycha-labs/executive-assistant-office-manager/f499d5171ab5c17b4af25772eee614af","title":"Executive Assistant/Office Manager","hash":"f499d5171ab5c17b4af25772eee614af","postingUrl":"https://www.indeed.com/job/executive-assistantoffice-manager-acd9c68bea2cf06d"},{"employmentType":"Part-time","postedOn":"3 days ago","description":"<div><p>We are a locally owned, full service Farm Labor Contractor and Staffing Agency specializing in Cannabis Cultivation and Manufacturing.</p><p>We are committed to providing the right connections for all employment needs. We are constantly working towards keeping the spirit of Humboldt County alive. We hope to preserve that spirit while maintaining a safe work environment.</p><p>We help our clients with payroll, full season recruitment, temp employment and all employment needs.</p><p>We are looking for someone who has experience working in a face-paced office environment and has a background in cannabis. This individual will wear multiple hats and juggle many tasks at one time.</p><p>Bi Lingual (Spanish) a plus</p><p>Shift will be between the hours of 9am-5pm 3 days a week.</p><p>Job Type: Part-time</p><p>Pay: From $15.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Supplemental Pay:</p><ul><li>Commission pay</li></ul><p>Experience:</p><ul><li>Administrative experience: 1 year (Preferred)</li><li>Cannabis: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Startup","name":"Emerald Employment","logoUrl":"/logos/emerald-employment-0d56968c6fa8bffbaac5c3467c97145f.png"},"location":{"country":"United States","address":"Arcata, CA 95521","city":"Arcata","stateProvince":"CA"},"frontendLink":"/job-posting/emerald-employment/office-assistant/f5374331827700332c9403aad7d25e39","title":"Office Assistant","hash":"f5374331827700332c9403aad7d25e39","postingUrl":"https://www.indeed.com/job/office-assistant-9aebcb299eea302c"},{"employmentType":"Full-time","postedOn":"4 days ago","description":"<div><p><b>**Clicking \"APPLY NOW is NOT an application for this position. In order to apply, please complete and submit a Franklin County Employment Application. Directions on how to obtain and submit a Franklin County Employment Application can be found below**</b></p><p><b>FRANKLIN COUNTY JOB POSTING </b><br /><b>Office Assistant </b></p><p><b>Open Date: </b>May 4, 2021 <b>Close Date: </b>May 19, 2021<br /><b>Location: </b>Franklin County Courthouse 1016 N 4th Ave, Pasco, WA<br /><b>Type: </b> Full-Time, Non-Bargaining<br /><b>FLSA Status: </b>Non-Exempt</p><p><b>Reports to: </b>Franklin County Administrator</p><p><b>Salary and Benefits: </b>Grade 14, Starts at $21.75/Hour; Full Benefits Package</p><p><b>SUMMARY </b><br />The Office Assistant provides customer service to internal and external customers by performing a variety of administrative and technical support activities contributing to efficient department operations and serves as the<br />Clerk to the Board of Equalization.</p><p><b>ESSENTIAL FUNCTIONS OF THE JOB </b></p><ul><li>Performs administrative duties and tasks to provide support to the activities of the department including receiving and screening visitors, providing phone support, drafting documents and correspondence, preparing reports, updating resource material, proofreading, scheduling, regular, bulk, and special mailings, supplies, inventory, monitoring, tracking, and communication with vendors.</li></ul><ul><li>Creates, develops, and maintains systems and records including files, lists, logs, and other recordkeeping systems utilizing computerized and manual systems that provide for proper evaluation, control, destruction, and documentation of assigned operations according to current department and County practices.</li></ul><ul><li>Provides service and performs department functions by completing routine reports and correspondence and responding to requests, inquiries, complaints, or questions by researching, reviewing, analyzing, and communicating policies or procedures, sharing detailed and/or technical information, making recommendations, and providing advice, reports, or answers in scope of knowledge or authority or referring to appropriate individual.</li></ul><ul><li>Performs department fiscal functions, including preparing and processing payroll for assigned departments.</li></ul><p>Processes accounts receivable, payable, and travel expense reimbursement for the County Administrator and<br />Commissioners according to department and Franklin County standard practices.</p><ul><li>Provides information and the general administration of County-wide processes including claims for damages, incident reports, liquor and cannabis licensing, and the Small Works awarded contract list.</li></ul><ul><li>Monitors, reports, interprets, and communicates new trends, innovations, or changes to federal, state and local rules, laws, appeals, regulations, codes, and ordinances as they relate to the assigned areas and responsibilities and recommends and leads changes to written policies, procedures, manuals, forms, workflow documents, and recordkeeping to ensure efficiency, effectiveness, and compliance.</li></ul><ul><li>Supports other positions in County Administration and the Commissioner’s Office as directed by the County</li></ul><p>Administrator.</p><ul><li>Pursues self-development and continuing development of skills and knowledge by attending ongoing educational workshops, reviewing professional or technical publications, and establishing personal networks.</li></ul><p><b>KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul><li>Proficient knowledge, interpretation, and application of Franklin County business and financial acumen, County and department policies and procedures, as well as federal, state, and local rules, laws, regulations, legislation, codes, and ordinances as they relate to areas of assignment.</li></ul><ul><li>Proficient knowledge of principles and practices of governmental office workflow and fiscal management including budget preparation, expenditure control, and sound recordkeeping.</li></ul><ul><li>Proficient skills in troubleshooting and resolving issues or problems by analyzing information, identifying alternative solutions, interpreting compliance documentation, projecting consequences of proposed actions, and implementing recommendations in support of goals.</li></ul><ul><li>Proficient time management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.</li></ul><ul><li>Proficient skills in data entry, typing, and in the following programs or systems: Word, Excel, Outlook, and the internet for research.</li></ul><ul><li>Ability to exercise a high degree of independent judgment and discretion and maintain the confidentiality of sensitive or confidential information.</li></ul><ul><li>Ability to write and speak clearly and concisely, to express ideas and recommendations effectively orally and in writing, and communicate department, technical, or industry information, policies, requirements, and procedures in a language understood by co-workers and the general public.</li></ul><ul><li>Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and discretion.</li></ul><ul><li>Ability to work independently and take advantage of opportunities, organize and prioritize several ongoing and frequently changing assignments to meet deadlines, and communicate changes and progress to supervisor and staff, remaining calm during emergency situations.</li></ul><p><b>WORK ENVIRONMENT </b><br />The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Work may be performed in the following environmental conditions: o constantly in a standard office environment.</li></ul><ul><li>The noise level in the work environment is usually quiet to moderate, a typical office environment.</li></ul><p><b>SPECIAL CONSIDERATIONS </b></p><ul><li>Occasionally required to travel in the region or state for training with the potential for staying overnight.</li></ul><p><b>PHYSICAL DEMANDS </b><br />The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>The person in this position must be able to</p><ul><li>spend the following amount of time in an activity: o constantly: sit for extended periods of time, talk or hear, use hands, fingers to handle or feel, or operate equipment or tools, and frequently: stand, and occasionally: reach with hands and arms.</li><li>occasionally carry or transport up to 25 pounds.</li></ul><ul><li>have the following vision abilities: o have close vision (from one to twenty inches).</li></ul><p><b>QUALIFICATIONS</b><br />REQUIRED EDUCATION AND EXPERIENCE</p><ul><li>Associate of Arts degree in business, public administration, accounting, or related field.</li><li>Two years of experience in an office and bookkeeping or accounting.</li></ul><p>OR</p><ul><li>Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.</li></ul><p>PREFERRED EDUCATION AND EXPERIENCE</p><ul><li>Experience in public service or a government office.</li><li>Experience in government accounting.</li><li>Experience with current County resource planning (financial) software.</li><li>Experience with state records management software.</li></ul><p>LICENSES, CERTIFICATES, AND OTHER QUALIFICATIONS</p><ul><li>Employment at Franklin County is contingent upon the results of a background check and eligibility for coverage by the County’s liability insurance carrier. Depending upon the position, background checks may include personal and professional references, social security verification, education and professional licensing verification, financial history, and criminal history.</li></ul><p><b>OTHER DUTIES DISCLAIMER </b><br />The statements herein describe the principal functions of this job, level of knowledge and skills typically required, scope of responsibility, work requirements and working conditions, but are not all-inclusive. Individuals may perform other duties and Franklin County, Washington reserves the right to modify, add or remove duties, and assign other duties as necessary, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.</p><p><i>Refer to Franklin County Website for complete job posting and application instructions.</i></p><p><i>APPLICANTS MAY PICK UP AND RETURN THE APPLICATION TO: </i></p><p><i>Franklin County Human Resources 1016 N.4th Avenue, A101 Pasco, WA 99301 <span><a href=\"tel:+1-509-546-5813\">509-546-5813</a></span> </i></p><p><i>OR DOWNLOAD FROM THE COUNTY WEBSITE AT: www.co.franklin.wa.us </i></p><p><i>Selection based on qualifications, interview, background checks and drug screening, where applicable.</i></p><p>FRANKLIN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER</p><p>If you require an accommodation in the recruitment process or an alternate format of application materials, please contact the Human Resources Department at <span><a href=\"tel:+1-509-546-5813\">509-546-5813</a></span>.</p><p>OFFICE ASSISTANT, COUNTY ADMINISTRATION / 1680OFFAST Page 4 of 4<br />MAY 2021</p><p>Job Type: Full-time</p><p>Pay: From $21.75 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Work Location:</p><ul><li>One location</li></ul></div>","company":{"companyType":"Government","name":"Franklin County","logoUrl":"/logos/franklin-county-5f6c3fbd9f12f9e2defd1166b5a10bf7.png"},"location":{"country":"United States","address":"Pasco, WA","city":"Pasco","stateProvince":"WA"},"frontendLink":"/job-posting/franklin-county/office-assistant/c3cfaae266ae138baace8559793892b6","title":"Office Assistant","hash":"c3cfaae266ae138baace8559793892b6","postingUrl":"https://www.indeed.com/job/office-assistant-b95df58d972ef388"},{"employmentType":"Full-time","postedOn":"2 days ago","description":"<div><p>Interested in a stable job in an rapidly expanding \"wild west\" market? Do you want to play a role in new and exciting industry?</p><p>We are searching for a capable, independent, highly motivated individual who thrives in a modern cross-functional organization. If you are looking to expand your horizons and experience dynamic growth in the truly new and creative industry, our team is looking forward to meeting you.</p><p>Genius Pipe is an established leader in the cannabis accessories business, with loyal and growing customer base across the US, Canada and Europe.</p><p><b>GENERAL FUNCTIONS: </b></p><p>1. Order Entry</p><p>2. Customer Support</p><p>3. Proofreading</p><p>4. Shipping</p><p>5. Sales Support</p><p>6. Customer Service</p><p>7. Lead Generation</p><p><b>KNOWLEDGE, COMPETENCIES AND SKILLS</b></p><p>- 2+ years of experience in a sales support role, customer support or data entry<br />- Extremely attentive to detail<br />- Bachelor in communications, languages in preferred<br />- Cannabis industry interest is a plus<br />- Previous CMR experience<br />- Must be proficient in MS Office (Word, Excel, PowerPoint)<br />- Must be proactive and self-driven<br />- Must have excellent oral and written communication skills as well as analytical and problem-solving skills<br />- Excellent time management and organizational skills<br />- Ability to rapidly learn new systems and procedures<br />- Resides in reasonable driving distance from ZIP 44143</p><p>Job Type: Full-time</p><p>Pay: $11.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Growth","name":"Genius Pipe","logoUrl":"/logos/genius-pipe-daaaca7cc5c44d5582c34d6e99190c54.png"},"location":{"country":"United States","address":"Cleveland, OH","city":"Cleveland","stateProvince":"OH"},"frontendLink":"/job-posting/genius-pipe/administrative-assistant/a95328e643a68dcc2da119ceb2e1386d","title":"Administrative Assistant","hash":"a95328e643a68dcc2da119ceb2e1386d","postingUrl":"https://www.indeed.com/job/administrative-assistant-0afbc9d6e0f04bea"},{"employmentType":"Full-time","postedOn":"2 days ago","description":"<div><p>Busy medical cannabis clinic now hiring an Administrative Assistant to join our team. Applicants must be professional and people-oriented, punctual and detail-oriented. We are looking for someone who possesses strong verbal communication, organizational, and time management skills. Most importantly, you must enjoy working with people. This position offers excellent pay and benefits.</p><p>Responsibilities include:</p><ul><li>Greeting patients and creating a friendly, welcoming environment</li><li>Organizing and maintaining files and databases in a confidential manner</li><li>Handling communication including emails and phone calls</li><li>Screen phone calls, redirect calls and take messages</li><li>Schedule appointments as needed</li><li>Taking payments, cash, and credit cards</li><li>Assisting patients with DOH applications</li><li>Creating daily schedule</li><li>Other tasks as required for operational needs</li></ul><p><b>Job Requirements: </b></p><ul><li>Must have 1+years of previous knowledge in a front office.</li><li>Excellent telephone skills</li><li>Must be proficient in Word and Excel.</li><li>Previous experience with medical software preferred.</li><li>Team player attitude, energetic, with a focus on excellent customer service.</li><li>Be flexible with your hours.</li><li>Attention to detail</li><li>Time Management skills</li><li>Be Organized</li><li>Must be authorized to work in the United States</li></ul><p><b>Education/Credentials: </b></p><p>High school graduate or equivalent</p><p>We look for stable past work history and previous work experience as an administrative assistant</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>10 hour shift</li><li>Day shift</li></ul><p>Supplemental Pay:</p><ul><li>Bonus pay</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Startup","name":"Malie Cannabis Clinic","logoUrl":"/logos/malie-cannabis-clinic-fab72fe8d957b406d76366852f585fff.png"},"location":{"country":"United States","address":"Honolulu, HI 96814","city":"Honolulu","stateProvince":"HI"},"frontendLink":"/job-posting/malie-cannabis-clinic/administrative-assistant/f25dd762ce37057cb69b9db9a603e3e0","title":"Administrative Assistant","hash":"f25dd762ce37057cb69b9db9a603e3e0","postingUrl":"https://www.indeed.com/job/administrative-assistant-04c4bf19515eb932"},{"postedOn":"21 hours ago","description":"<div><div><h1><b>Executive Assistant - Kelowna</b></h1><div>Kelowna, BC, Canada Req #110 </div><p>Friday, May 7, 2021</p><div><div><div>The Flowr Corporation is a global cannabis company that exists to cultivate better <b>people</b>, <b>plants</b> and <b>products</b>. Based in Toronto, we operate globally in Canada, Europe and Australia.<br /><br /></div></div><div></div><div><div><br />In Canada, our operating campus in Kelowna, BC is situated in the Okanagan Valley, an Epicentre of cannabis cultivation. This campus produces recreational and medicinal cannabis from a purpose-built, GMP-designed indoor cultivation facility, an outdoor and greenhouse cultivation site, and state-of-the-art R&amp;D facility.<br /><br /></div></div><div><div><div>Internationally, The Flowr Corporation will meet growing global medicinal cannabis demand through its subsidiary Holigen. Licensed to cultivate in Portugal, Holigen will operate GMP-designed cultivation facilities in both Portugal and Australia. Our goal is to be the #1 choice of consumers and patients alike, and our established experts in cannabis cultivation, regulated industries and consumer goods aim to meet that goal responsibly, everywhere we operate. </div></div></div></div><div><div><b>POSITION SUMMARY</b></div><div><br /></div><div>The Executive Assistant is responsible for performing tasks independently and mainly supporting the Flowr C-Suite executives including our CEO, COO, and CFO. Responsibilities will not be limited to traditional administrative duties. All tasks must be performed in accordance with Flowr policies. The Executive Assistant reports directly to the Internal Communications and People &amp; Culture Manager.<br /></div><div></div><div><b>CORE JOB DUTIES</b></div><ul><li>Manage and maintain executives' schedules, appointments, and travel arrangements.</li><li>Co-ordinate project-based work and arrange meetings for executives.</li><li>Monitor, screen, respond to, and distribute incoming communications.</li></ul><ul><li>Prepare and edit correspondence, communications, presentations, and other documents.</li></ul><ul><li>Review operating practices and implement improvements where necessary.<b></b></li><li>Design and maintain databases, file, and retrieve documents and reference materials.</li></ul><ul><li>Record, transcribe, and distribute minutes of meetings and follow up as required.</li></ul><ul><li>Answer and manage incoming calls.</li><li>Welcome and support incoming visitors and interact with external clients.</li></ul><ul><li>Handle expense reports.</li></ul><ul><li>Support execution of company initiatives, communications, and events.</li><li>Liaise with internal staff at all levels.</li><li>Supervise, coach and train lower-level staff.</li><li>Shared management of office and coffee supply vendors/orders/stock.</li><li>Uphold a strict level of confidentiality.</li><li>Additional duties and errands as required.<br /></li></ul><div></div><div><b>JOB SKILLS</b></div><ul><li>Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management; or any satisfactory combination of experience and training which clearly demonstrates the ability to perform the above-described duties.<b></b></li><li>Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.</li><li>Excellent time management, problem-solving, and organizational skills with impeccable multi-tasking abilities. Ability to work within tight time constraints.</li><li>Self-motivated with the ability to identify, delegate, and complete needed tasks on schedule without direct supervision.</li><li>Exceptional interpersonal skills, professional discretion, and friendly demeanor.</li><li>Adaptability within a rapidly changing work environment.</li><li>Attention to detail.</li><li>Great verbal and written communication skills.</li></ul></div><p>Other details</p><ul><li><div>Pay Type</div> <p>Salary</p></li></ul></div><p></p></div>","company":{"companyType":"Public/Established","name":"Flowr"},"location":{"country":"Canada","address":"Kelowna, BC","city":"Kelowna","stateProvince":"BC"},"frontendLink":"/job-posting/flowr/executive-assistant-kelowna/38c7767e69e4c79d60dad341a6602934","title":"Executive Assistant - Kelowna","hash":"38c7767e69e4c79d60dad341a6602934","postingUrl":"https://ca.indeed.com/job/executive-assistant-kelowna-a2b2001a644e31b1"},{"employmentType":"Full-time","postedOn":"3 days ago","description":"<div><p><b>EXECUTIVE ASSISTANT</b></p><p>Excellent opportunity for a smart, organized self starter to assist three executives at a growing Tucson-based cannabis company. Opportunity to assist/work directly with the C-suite at a moment of explosive growth in one of the most interesting and exciting industries in the country. Ideal candidate is an experienced EA looking to support truly great people at an exciting time in the company, or the right business applicant who displays exceptional skills relevant to the position.</p><p>The role will provide first-class support in a direct relationship managing day-to-day affairs and ongoing projects. Must be organized, diligent, creative, analytical, and have the innate ability to cheerfully pivot with constantly shifting priorities, solve problems creatively, thrive under pressure and know when to laugh.</p><p>Duties</p><p>• Calendar management, note-taking, arranging complex travel plans, communications</p><p>• Prioritize pending projects to ensure completion</p><p>• Provide event management support as requested</p><p>• Provide welcoming hospitality to guests</p><p>• Handle confidential information with discretion</p><p>• Manage information flow in a timely manner with precision &amp; accuracy</p><p>• Occasional travel within Tucson locations required</p><p>• Available nights/weekends on occasion. Other duties as assigned</p><p>Skills The ideal candidate is a highly organized, skilled relationship builder who understands a servant-oriented culture, has a roll up your sleeves attitude, exhibits politeness in all communications, and is equally satisfied at all levels of the position knowing that participation in high level meetings and making grocery store errands all contribute equally. Proactive problem-solvers with emotional maturity, a balanced sense of urgency and a sense of humor encouraged to apply.</p><p>• Expert level proficiency in Internet usage, Office/Google suite (Outlook, Word, Excel)</p><p>• Experience managing multiple people, calendars, schedules</p><p>• Experience managing domestic and international travel</p><p>• 2-5 years of experience supporting C-Level executives strongly preferred</p><p>• Must have valid AZ driver license and reliable transportation. Per state of Arizona requirements must be at least 21 years of age and free of felony convictions</p><p>• Spanish speaker a plus</p><p><b>Benefits:</b></p><p>• Medical insurance</p><p>• Dental insurance</p><p>• Vision Insurance</p><p>• Paid sick and vacation time</p><p>• Paid holidays</p><p>• Catered lunches</p><p>• Birthday gifts</p><p>• Extraordinary culture &amp; leadership team</p><p>• Explosive industry growth</p><p>• Competitive pay DOE</p><p>For immediate consideration please submit a resume and a detailed cover letter</p></div>","company":{"name":"Earth's Healing"},"location":{"country":"United States","address":"Tucson, AZ, USA","city":"Tucson","stateProvince":"AZ"},"frontendLink":"/job-posting/earths-healing/executive-assistant/906092f393277adbc772f523e73b421d","title":"Executive Assistant","hash":"906092f393277adbc772f523e73b421d","postingUrl":"https://www.linkedin.com/jobs/view/executive-assistant-at-earth-s-healing-2536883979"},{"employmentType":"Full-time","postedOn":"1 day ago","description":"<div><p>Our client, a leading cannabis brand in the Oakland area, is seeking an Administrative Professional with project management experience. The Administrative Assistant will be responsible for the management and optimization of all company projects, METRC data entry, and company branding through marketing.</p><p>Job Duties and Responsibilities</p><p>• Coordinate with cross-functional teams to develop process/project plans, being the liaison between manufacturing and distribution.</p><p>• Project management and process expertise to estimate, schedule and track projects, and proactively correct projects that get off track.</p><p>• Communicate project status updates to various project stakeholders, including team members and executives. Synthesize a multitude of issues into a clear, concise and focused message. Present with confidence and brevity.</p><p>• Work with business stakeholders and process owners to identify the most efficient path to project resolution. Manage and mitigate project risks that could impact on time and on-budget delivery</p><p>• Manage the day-to-day METRC compliance process</p><p>• Stay up-to-date on all compliance regulations, coordinating with the operations manager to attend all relevant trainings, meetings, etc</p><p>• Field calls related to compliance questions from internal staff</p><p>• Troubleshoot</p><p>• Creating purchase orders</p><p>• Integrating METRC through their proprietary Inventory tracking software</p><p>• Perform data entry with high sense of accuracy</p><p>• Audit inventory to ensure accuracy with METRC</p><p>• Company Branding: Creating content for social media through multiple platforms</p><p>Requirements &amp; Qualifications</p><p>• Professional cannabis experience or knowledge of the industry and products</p><p>• 21 years of age or older</p><p>• Able to pass a background check</p><p>• Bachelors degree</p><p>• Intermediate technology/computer skills</p><p>• METRC</p><p>• High attention to detail</p><p>• Ability to perform in a fast-paced environment</p><p>• Manager/owner mentality, entrepreneurial drive, and proven ability take ownership and influence others.</p><p>Compensation: $18- $28 DOE; Contract Hourly</p><p>If this sounds like the position you have been waiting for, please apply using the online application or the link below - all inquiries are strictly confidential. Our focus is to assist you to make your best next career move, and we will not use your information for any other purpose.</p><p>CannabizTEMP is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. TEMP 200</p></div>","company":{"companyType":"Private/Growth","name":"CannabizTeam","logoUrl":"/logos/cannabizteam-71e68432a5b2ab7a22442dc51667849a.jpeg"},"location":{"country":"United States","address":"Oakland, CA, USA","city":"Oakland","stateProvince":"CA"},"frontendLink":"/job-posting/cannabizteam/administrative-assistant-cannabis/8f4617d2c936b5cc166f1378b136c690","title":"Administrative Assistant - Cannabis","hash":"8f4617d2c936b5cc166f1378b136c690","postingUrl":"https://cannabisjobs.net/job/46491/administrative-assistant-cannabis/"},{"employmentType":"Part-time, Commission","postedOn":"18 hours ago","description":"<div><p><b>Job Description</b></p><p>Administrative Assistant (part-time)</p><p>Good Feeling Hemp is a Houston, Texas based Hemp &amp; CBD company. We are looking for an Administrative Assistant with a marketing and sales background to help manage our growing operations. Candidates with strong communication skills who can make customers feel welcome at our office will stand out. You will help identify client needs, present and answer questions about our products and services and recommend solutions. A positive attitude and a desire to promptly organize operational systems, execute administrative tasks, support in product inquiry and customer experience, after-sale follow-ups, and customer service will make you successful in this role.</p><p><b>Responsibilities</b></p><p>· Greet and direct customers to office products</p><p>· Update the operational systems/CRM</p><p>· Customer follow up and engagement/after-sale call</p><p>· Provide accurate information (e.g. product features, pricing and after-sales services)</p><p>· Answer customers’ questions about specific products/services</p><p>· Cross-sell products</p><p>· Ensure racks are fully stocked</p><p>· Manage returns of merchandise</p><p>· Coordinate with the Retail Sales Representatives team to provide excellent customer service (especially during peak times)</p><p>· Inform customers about discounts and special offers</p><p>· Stay up-to-date with new products/services</p><p>· General administrative support</p><p>· Phone support</p><p>· Schedule management</p><p><b>Skills</b></p><p>· Proven work experience as an Admin Assistant/Sales or similar role</p><p>· Understanding of the retail sales process</p><p>· Familiarity with consumer behavior principles</p><p>· Knowledge of inventory stocking procedures</p><p>· Basic math skills</p><p>· Track record of achieving sales quotas</p><p>· Excellent communication skills, capable of building trusting relationships</p><p>· Ability to perform in fast-paced environments</p><p>· Flexibility to work various shifts</p><p>· High school degree</p><p>· BS in Marketing or Sales related degree is a plus</p><p>Additional Job Details</p><p>· Work Location: Multiple locations</p><p>· Typical start time: 1PM</p><p>· Typical end time: 6PM</p><p>· Company's Facebook page: https://www.facebook.com/Goodfeelinghemp</p><p>· This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous, People-oriented -- enjoys interacting with people and working on group projects, Detail-oriented -- would rather focus on the details of work than the bigger picture, Achievement-oriented -- enjoys taking on challenges, even if they might fail</p><p>· This Job Is: A job for which military experienced candidates are encouraged to apply, A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)</p><p>Part-time hours: 20 per week</p><p>Job Types: Part-time, Commission</p><p>Pay: $11.00 per hour</p><p>Schedule:</p><ul><li>Day shift</li><li>Monday to Friday</li><li>Night shift</li><li>Weekends</li></ul><p>Supplemental Pay:</p><ul><li>Commission pay</li><li>Tips</li></ul><p>COVID-19 considerations:<br />Remote interview process<br />Sanitizing, disinfecting, or cleaning procedures in place</p><p>Application Question(s):</p><ul><li>How many years of experience so you have as a office manager or performing marketing services?</li></ul><p>Experience:</p><ul><li>Admin Assitant: 1 year (Preferred)</li></ul><p>Willingness To Travel:</p><ul><li>25% (Preferred)</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Startup","name":"Good Feeling Hemp","logoUrl":"/logos/good-feeling-hemp-aafece388b57a5f9e6eb760b098e1199.jpeg"},"location":{"country":"United States","address":"Houston, TX 77036","city":"Houston","stateProvince":"TX"},"frontendLink":"/job-posting/good-feeling-hemp/administrative-assistant-part-time/c6797c9be19b8a83e5b2727eb50de9ab","title":"Administrative Assistant (part-time)","hash":"c6797c9be19b8a83e5b2727eb50de9ab","postingUrl":"https://www.indeed.com/job/administrative-assistant-part-time-e18ae854455b25cb"},{"employmentType":"Full-time","postedOn":"3 days ago","description":"<div><p>MEDfarms is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. We are looking for a strong person, who is organized, and can maintain structure in a busy environment.</p><p>· Act as the point of contact between the manager and internal/external clients</p><p>· Handle requests and queries appropriately</p><p>· Manage diary and schedule meetings and appointments</p><p>· Make travel arrangements</p><p>· Take dictation and minutes</p><p>· Produce reports, presentations and briefs</p><p>· Devise and maintain office filing system</p><p>· Proven work experience as a Personal Assistant</p><p>· Knowledge of office management systems and procedures</p><p>· MS Office and English proficiency</p><p>· Outstanding organizational and time management skills</p><p>· Up-to-date with latest office gadgets and applications</p><p>· Ability to multitask and prioritize daily workload</p><p>· Excellent verbal and written communications skills</p><p>· Discretion and confidentiality are a must</p><p>Skills and Abilities</p><p>· Strong interpersonal skills</p><p>· Tech-savvy and experience with word processing and email programs</p><p>· Active listening and good communication skills</p><p>· Proactive approach to problem-solving</p><p>· Ability to multitask</p><p>· Strong time-management and organization skills</p><p>Job Type: Full-time</p><p>Pay: From $15.00 per hour</p><p>Schedule:</p><ul><li>10 hour shift</li><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Personal assistant experience: 3 years (Preferred)</li><li>Microsoft Office: 2 years (Preferred)</li><li>Management: 2 years (Preferred)</li><li>Cannabis: 2 years (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul></div>","company":{"companyType":"Private/Growth","name":"MEDfarms","logoUrl":"/logos/medfarms-836403d7c110da579cd6539e75992363.png"},"location":{"country":"United States","address":"Bay City, MI 48706","city":"Bay City","stateProvince":"MI"},"frontendLink":"/job-posting/medfarms/personal-assistant/409ca5865a010aade0453bc7de680a3c","title":"Personal Assistant","hash":"409ca5865a010aade0453bc7de680a3c","postingUrl":"https://www.indeed.com/job/personal-assistant-9725781fa7983aac"},{"employmentType":"Full-time","postedOn":"21 hours ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Champaign Illinois? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Champaign, IL, USA","city":"Champaign","stateProvince":"IL"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-champaign-illinois/e0326845d3028da8e339fc79834c834f","title":"Office Assistant for Cannabis Business in Champaign Illinois","hash":"e0326845d3028da8e339fc79834c834f","postingUrl":"https://tarta.ai/j/cl4JS3kByaQtB0YsHCC0-office-assistant-for-cannabis-business-in-champaign-illinois-in-champaign-il-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Part-time, Temporary","postedOn":"4 days ago","description":"<div><p><b>Job Description</b></p><p><b>The Executive Assistant to the CEO and COO reviews, prioritizes, directs, and delegates a wide variety of complex and confidential requests that are presented to the executive team for consideration. Provides administrative support in a variety of functions to the Chief Executive Officer and Chief Operating Officer that are focused on increasing the efficiency of the executive.</b></p><p><b>Creates reports, coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives.</b></p><p><b>Essential Duties and Responsibilities</b></p><ul><li><b>Managing executives’ daily schedules</b></li></ul><ul><li><b>Reading and analyzing incoming memos, submissions, and distributing them as needed.</b></li></ul><ul><li><b>Making travel arrangements for executives .</b></li></ul><ul><li><b>Performing office duties that include ordering supplies and managing a records database.</b></li></ul><ul><li><b>Review incoming emails/calls regarding inquiries, meetings, </b></li></ul><ul><li><b>Running errands both personal / professional</b></li></ul><ul><li><b>Takes minutes at all meetings chaired by the President/CEO.</b></li></ul><ul><li><b>Coordinates all meetings and events as directed by the Executive Team.</b></li></ul><ul><li><b>Providing direct support to the CEO and COO as we begin our Series A capital raise</b></li></ul><ul><li><b>Sending out company high volume emails to investors pertaining to Series A capital raise</b></li></ul><ul><li><b>Receiving and coordinating calls to and from investors</b></li></ul><ul><li><b>Schedule meetings supporting the executive team</b></li></ul><ul><li><b>Facilitating communication with investment deals</b></li></ul><ul><li><b>Managing a database - doing data entry on Excel spreadsheets</b></li></ul><p>*<br />Required Skills/Abilities:</p><p>· Excellent verbal and written communication skills.</p><p>· Excellent organizational skills and attention to detail. Tech savvy - experience using electronic DocuSign agreements, scheduling Zoom calls, etc.</p><p>· Excellent time management skills with a proven ability to meet deadlines.</p><p>· Ability to function well in a high-paced and at times stressful environment.</p><p>· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</p><p>· Able to type a minimum of 50 words per minute.</p><p>· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.<br />*<br />*<br />Required Qualifications</p><ul><li>Must have Laptop, Smartphone, and high-speed WiFi</li></ul><ul><li>High School Diploma or GED</li></ul><ul><li>Some College Experience (Communication, Business &amp; Marketing Majors preferred)</li></ul><ul><li>Customer Service Experience</li></ul><ul><li>Excellent communication skills</li></ul><ul><li>Candidate will be required to sign a Non-disclosure agreement prior to employment</li></ul><p>*<br />*<br />Preferred Qualifications</p><ul><li>Associate or Bachelor’s Degree in Business, Marketing, Accounting, or any other business related degree.</li></ul><ul><li>1 or more years experience as an executive assistant or working in a high-paced business environment</li></ul><ul><li>Knowledge of investments and SEC regulations</li></ul><p>*<br />*<br />Pay &amp; Benefits</p><ul><li>Salary: $500/week OR $20/hr</li></ul><ul><li>Opportunity for permanent future employment with Neptune</li></ul><p>*</p><p>Job Types: Part-time, Temporary</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Professional development assistance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Commission pay</li></ul><p>COVID-19 considerations:<br />Virtual Meetings</p><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Microsoft Powerpoint: 1 year (Required)</li><li>Administrative Experience: 1 year (Required)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>Temporarily due to COVID-19</li></ul></div>","company":{"companyType":"Private/Growth","name":"Neptune Cannabis Company","logoUrl":"/logos/neptune-cannabis-company-d5accc1349c63db6a1515f77e1ac12e1.jpeg"},"location":{"country":"United States","address":"Riverside, CA 92501","city":"Riverside","stateProvince":"CA"},"frontendLink":"/job-posting/neptune-cannabis-company/executive-assistant/dd57f4884fe518c266122189a7dd0afd","title":"Executive Assistant","hash":"dd57f4884fe518c266122189a7dd0afd","postingUrl":"https://www.indeed.com/job/executive-assistant-c38c0fb37032263f"},{"employmentType":"Full-time","postedOn":"1 day ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Stamford Connecticut? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Stamford, CT, USA","city":"Stamford","stateProvince":"CT"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-stamford-connecticut/6022e30ba89062e16719470ef64b0452","title":"Office Assistant for Cannabis Business in Stamford Connecticut","hash":"6022e30ba89062e16719470ef64b0452","postingUrl":"https://tarta.ai/j/ylVQSnkByaQtB0YspaB1-office-assistant-for-cannabis-business-in-stamford-connecticut-in-stamford-ct-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"1 day ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Allentown Pennsylvania? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Allentown, PA, USA","city":"Allentown","stateProvince":"PA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-allentown-pennsylvania/b1cbea9998e8592c5c896e5ba777493c","title":"Office Assistant for Cannabis Business in Allentown Pennsylvania","hash":"b1cbea9998e8592c5c896e5ba777493c","postingUrl":"https://tarta.ai/j/4lVMSnkByaQtB0YsqoX4-office-assistant-for-cannabis-business-in-allentown-pennsylvania-in-allentown-pa-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"4 days ago","description":"<div><p><b>Full Job Description: </b></p><p><b><i>Quality Roots Inc.</i> </b>is growing in the Michigan cannabis industry extremely fast and needs to immediately hire an Executive Assistant to help strategically promote our products and the cannabis lifestyle. Come grow your career with us long term!</p><p>We are looking for a highly motivated and creative Executive Assistant who is interested in joining a fast-paced environment in a growing, yet established and stable cannabis company with an exciting start-up culture. The ideal candidate will assist the Chief Executive Officer across multiple digital platforms for multiple brands and will be based out of our <i>Birmingham, MI</i> headquarters.</p><p>Reporting directly to the Chief Executive Officer, the Executive Assistant will provide high-level executive support in a one-on-one working relationship. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Chief Executive Officer. The Executive Assistant will also be a liaison to the management teams, will organize and coordinate executive outreach and external relations efforts, and will oversee special projects that can have an effect on the success and profitability of the company. Must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must also have the ability to work independently and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.</p><p><b>Responsibilities: </b></p><ul><li>Completes a broad variety of administrative tasks for the Chief Executive Officer and other Executives, composing and preparing correspondence that is sometimes confidential; itineraries and agendas; presentations, expense reporting and meeting development and planning.</li></ul><ul><li>Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief Executive Officer, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.</li></ul><ul><li>Provides a bridge for smooth communication between the Chief Executive Officer’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff.</li></ul><ul><li>Works closely and effectively with the Chief Executive Officer to keep him well informed of upcoming commitments and responsibilities, following up appropriately.</li></ul><ul><li>Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.</li></ul><ul><li>Assists with travel arrangements, lodging, and meal planning, as needed.</li></ul><ul><li>Maintains discretion and confidentiality in relationships.</li></ul><ul><li>Assists in coordinating the agenda of senior management team meetings and off-sites, and meeting planning and presentations.</li></ul><ul><li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; excellent written and verbal communication skills.</li></ul><ul><li>Very strong ethical and interpersonal skills and the ability to build relationships with the executive team, staff, board members, etc.</li></ul><ul><li>Highly resourceful team-player, with the ability to also be extremely effective independently.</li></ul><ul><li>Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.</li></ul><ul><li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li></ul><ul><li>Forward looking thinker, who actively seeks opportunities and proposes solutions.</li></ul><p><b>Skills and Experience: </b></p><ul><li>Bachelor's degree required (or comparable experience) preferred.</li></ul><ul><li>3+ years of executive administrative support experience preferred.</li></ul><ul><li>Professional demeanor and excellent communication and written skills.</li></ul><ul><li>Proficient in Google Analytics and Microsoft Office (Outlook, Word, Excel and PowerPoint).</li></ul><p><i>The ideal candidate must be self-motivated, have a positive attitude, and a strong work ethic. The ideal candidate must also have the following characteristics: </i></p><ul><li>Detail oriented</li></ul><ul><li>Effective at multitasking</li></ul><ul><li>Comfortable in a fast-paced environment</li></ul><ul><li>Highly organized</li></ul><ul><li>Trustworthy, discreet and ethical</li></ul><ul><li>Entrepreneurial mindset</li></ul><ul><li>Interested in cannabis industry</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Schedule:</p><ul><li>10 hour shift</li><li>12 hour shift</li><li>8 hour shift</li><li>Day shift</li><li>Holidays</li><li>Night shift</li><li>Weekends</li></ul><p>Supplemental Pay:</p><ul><li>Tips</li></ul><p>COVID-19 considerations:<br />All employees and customers are required to wear a mask and adhere to a COVID-19 Workplace Policy, common surfaces are sanitized regularly, etc.</p><p>Application Question(s):</p><ul><li>Are you 21+ years of age? (Compliant with State Regulations)</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Cannabis: 1 year (Preferred)</li><li>Executive Assistant: 2 years (Preferred)</li></ul><p>Shift Availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Growth","name":"Quality Roots, Inc.","logoUrl":"/logos/quality-roots-inc-5cd47df05c21ec7c9cdbdfe767cd94cd.png"},"location":{"country":"United States","address":"Royal Oak, MI 48073","city":"Royal Oak","stateProvince":"MI"},"frontendLink":"/job-posting/quality-roots-inc/executive-assistant/c95de3c4e9843090d47874efd1603c21","title":"Executive Assistant","hash":"c95de3c4e9843090d47874efd1603c21","postingUrl":"https://www.indeed.com/job/executive-assistant-0258735dd124ca74"},{"employmentType":"Full-time","postedOn":"5 days ago","description":"<div><p><b>COMPANY</b></p><p>We are setting the industry standard to influence and inspire through our innovative methods. We merge together cannabis culture with cutting-edge technology to deliver the best possible customer and employee experience(s).</p><p>The company operates a fully integrated cannabis business with a footprint that covers the entire breadth of the state of California; the world's largest cannabis market. We control our supply chain from cultivation to retail, which enables us to deliver clean and tested cannabis products at unmatched prices.</p><p>Our mission is to provide the one-stop-shop cannabis experience by offering exceptional customer experience service and diversified products. We strive to build long-term customer loyalty.</p><p><b>POSITION</b></p><p>Our ideal candidate for our Office Administrative Assistant will provide exceptional service by continuously offering the highest level of service to all corporate employees and all visitors. Maintains a professional image of the company by providing prompt, courteous, and efficient service. The candidate may be called upon to assist in other service areas such as, but not limited to Mail/Shipping operations, Hospitality, and general office/facilities work based on operational needs to provide best in class customer experience. Cannabis Industry experience is a plus!</p><p><b>RESPONSIBILITIES</b><br />*</p><ul><li>Provide Administrative assistance to headquarters teams</li></ul><ul><li>Assist Executives and Managers with any planning or projects</li></ul><ul><li>Greet and welcome visitors and appointments</li></ul><ul><li>Book and maintain conference and meeting spaces</li></ul><ul><li>Update and maintain office policies and procedures</li></ul><ul><li>Monitor organize and maintain office supplies inventory</li></ul><ul><li>Maintain contact lists</li></ul><ul><li>Assist management team in identifying areas that need administrative help; i.e. streamlining, training, staff appreciation, and staff development</li></ul><ul><li>Ensure best practices are shared appropriately with all teams</li></ul><p>*<br />*</p><p><b>QUALIFICATIONS</b></p><ul><li>2-3 years of experience in an Office Administration or reception type role.</li><li>Knowledge of office management systems and procedures</li></ul><ul><li>Working knowledge of office equipment, like printers and copy machines</li></ul><ul><li>Proficiency in MS Office (MS Excel and Google suite, in particular)</li></ul><ul><li>Excellent time management skills and the ability to prioritize work</li></ul><ul><li>Attention to detail and problem-solving skills</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Strong organizational skills with the ability to multitask</li></ul><ul><li>Ability to deliver results in a fast-paced environment</li></ul><ul><li>Confidence operating independently and working with ambiguity</li></ul><ul><li>The job description is representative of typical duties and responsibilities for the position and is not all-inclusive. Other duties and responsibilities may be assigned in accordance with business needs.</li></ul><p>*</p><p><b>EDUCATION</b></p><ul><li>High school diploma or equivalent work experience</li></ul><p><b>KEY ATTRIBUTES FOR SUCCESS</b></p><ul><li>A resilient and entrepreneurial spirit with a growth mindset</li></ul><ul><li>A true team player willing to roll up your sleeves and do what needs to be done to succeed</li></ul><ul><li>Ability to work autonomously and take ownership</li></ul><ul><li>Able to create, maintain and build professional relationships and rapport</li></ul><ul><li>Have a strong desire to grow professionally and personally</li></ul><ul><li>Have a sound knowledge of market trends</li></ul><ul><li>Flexibility - this role will be ever-changing</li></ul><p><b>PHYSICAL REQUIREMENTS*</b></p><p>The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.</p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Prolonged periods of sitting at a desk and working on a computer.</li></ul><ul><li>Must be able to lift 40 pounds at times.</li></ul><ul><li>Must be able to access and navigate each department at the organization's facilities.</li></ul><ul><li>Be able to stand for prolonged periods of time, bend, kneel, squat, and twist</li></ul><p>Due to Covid-19, we are doing everything we can to keep our team and customers safe. This means individual offices or widely spaced workstations. We also provide extra masks, shields, hand sanitizer, and gloves as needed. We are an essential business and we require our team to work in the office.</p><p><i>We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</i></p><p><i>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</i></p><p>Job Type: Full-time</p><p>Pay: Up to $18.00 per hour</p><p>Job Type: Full-time</p><p>Pay: $18.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Ability to Commute/Relocate:</p><ul><li>Los Angeles, CA 90021 (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Are you at least 21 years of age or older? (Cannabis regulations require us to ask)</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Office Administrative: 2 years (Preferred)</li><li>Google Suite: 2 years (Preferred)</li><li>Cannabis: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Growth","name":"STIIIZY","logoUrl":"/logos/stiiizy-efa24894850a97a1c268f8e7502aca7c.png"},"location":{"country":"United States","address":"Los Angeles, CA 90021","city":"Los Angeles","stateProvince":"CA"},"frontendLink":"/job-posting/stiiizy/office-administrative-assistant-cannabis-industry/c9be3080902ec6054c27b9312258f357","title":"Office Administrative Assistant - Cannabis Industry","hash":"c9be3080902ec6054c27b9312258f357","postingUrl":"https://www.indeed.com/job/office-administrative-assistant-cannabis-industry-93dee41a38cbed89"},{"employmentType":"Part-time, Commission","postedOn":"2 days ago","description":"<div><p>Office Manager (part-time)</p><p>Good Feeling Hemp is a Houston, Texas based Hemp &amp; CBD company. We are looking for a Office Manager with a marketing and sales background to help manage our growing operations. Candidates with strong communication skills who can make customers feel welcome at our office will stand out. You will help identify client needs, present and answer questions about our products and services and recommend solutions. A positive attitude and a desire to promptly organize operational systems and execute online marketing activities will make you successful in this role.</p><p><b>Responsibilities</b></p><ul><li>Greet and direct customers to office products</li><li>Manage and co-create operational systems</li><li>Customer follow up and engagement</li><li>Provide accurate information (e.g. product features, pricing and after-sales services)</li><li>Answer customers’ questions about specific products/services</li><li>Cross-sell products</li><li>Ensure racks are fully stocked</li><li>Manage returns of merchandise</li><li>Coordinate with the Retail Sales Representatives team to provide excellent customer service (especially during peak times)</li><li>Inform customers about discounts and special offers</li><li>Stay up-to-date with new products/services</li></ul><p><b>Skills</b></p><ul><li>Proven work experience as a retail or office material</li><li>Understanding of the retail sales process</li><li>Familiarity with consumer behavior principles</li><li>Knowledge of inventory stocking procedures</li><li>Basic math skills</li><li>Track record of achieving sales quotas</li><li>Excellent communication skills, capable of building trusting relationships</li><li>Ability to perform in fast-paced environments</li><li>Flexibility to work various shifts</li><li>High school degree</li><li>BS in Marketing or related field is a plus</li></ul><p>Additional Job Details</p><ul><li>Work Location: Multiple locations</li><li>Typical start time: 1PM</li><li>Typical end time: 6PM</li><li>Company's Facebook page: https://www.facebook.com/Goodfeelinghemp</li><li>This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous, People-oriented -- enjoys interacting with people and working on group projects, Detail-oriented -- would rather focus on the details of work than the bigger picture, Achievement-oriented -- enjoys taking on challenges, even if they might fail</li><li>This Job Is: A job for which military experienced candidates are encouraged to apply, A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)</li></ul><p>Job Types: Part-time, Commission</p><p>Pay: $11.00 - $15.00 per hour</p><p>Schedule:</p><ul><li>Day shift</li><li>Monday to Friday</li><li>Night shift</li><li>Weekends</li></ul><p>Supplemental Pay:</p><ul><li>Commission pay</li><li>Tips</li></ul><p>COVID-19 considerations:<br />Remote interview process<br />Sanitizing, disinfecting, or cleaning procedures in place</p><p>Application Question(s):</p><ul><li>How many years of experience so you have as a office manager or performing marketing services?</li></ul><p>Experience:</p><ul><li>Office Manager: 1 year (Preferred)</li></ul><p>Willingness To Travel:</p><ul><li>25% (Preferred)</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Startup","name":"Good Feeling Hemp","logoUrl":"/logos/good-feeling-hemp-aafece388b57a5f9e6eb760b098e1199.jpeg"},"location":{"country":"United States","address":"Houston, TX 77036","city":"Houston","stateProvince":"TX"},"frontendLink":"/job-posting/good-feeling-hemp/office-manager-part-time/56831f5bce57eb8b2f4ffcb40b1d29ef","title":"Office Manager (part-time)","hash":"56831f5bce57eb8b2f4ffcb40b1d29ef","postingUrl":"https://www.indeed.com/job/office-manager-part-time-1210c479f481dad6"},{"employmentType":"Full-time","postedOn":"21 hours ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in South Portland Maine? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"South Portland, ME, USA","city":"South Portland","stateProvince":"ME"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-south-portland-maine/e04697d56b10098e015214a745436629","title":"Office Assistant for Cannabis Business in South Portland Maine","hash":"e04697d56b10098e015214a745436629","postingUrl":"https://tarta.ai/j/Sl4GS3kByaQtB0Ys9whg-office-assistant-for-cannabis-business-in-south-portland-maine-in-south-portland-me-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"1 day ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Lake Stevens Washington? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careersâ„¢, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Lake Stevens, WA, USA","city":"Lake Stevens","stateProvince":"WA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-lake-stevens-washington/441acc5f079d69e32bda2401b9c24204","title":"Office Assistant for Cannabis Business in Lake Stevens Washington","hash":"441acc5f079d69e32bda2401b9c24204","postingUrl":"https://tarta.ai/j/PElRSXkByaQtB0YsS-Q5-office-assistant-for-cannabis-business-in-lake-stevens-washington-in-lake-stevens-wa-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"3 days ago","description":"<div><p>Position: MEDICAL OFFICE ASSISTANT Schedule: 9:00 AM TO 5:00 PM (1 OR 2 SATURDAY PER MONTH) Location: POINTE-CLAIRE (WORK FROM HOME FLEXIBILITY DUE TO COVID-19). Traveling to other clinics may be required (for replacement) Status: 1 YEAR REPLACEMENT (MATERNITY LEAVE) WITH POSSIBILITY OF BECOMING PERMANENT The Medical Office Assistant reports directly to the Clinic Coordinator and is responsible for supporting our medical and clinic team by ensuring proper flow of clinics. This role will be responsible for scheduling appointments, creating and maintaining patient files, and liaising with nurses and physicians. ABOUT US Santé Cannabis is a medical clinic, research and training centre where: WE TRANSFORM MEDICINE by leading the way towards better science, better patient care and better medical cannabis. WE INNOVATE AND ADVOCATE relentlessly to promote education and research that empower patients and caregivers. WE'RE ACHIEVING THE SEEMINGLY IMPOSSIBLE by building a future where evidence-based medical cannabis treatments will be fully integrated into the healthcare system and free of stigma; improving the quality of life of patients and the diverse communities that support them. If you are looking to make a difference, are highly motivated, enjoy challenges, and want to be heard, this the right job for you! WHY SHOULD YOU APPLY?</p><p>• Being part of a dynamic, diverse and dedicated work environment</p><p>• Training budget set aside for your professional development</p><p>• Ability to grow within the company</p><p>• Flexible schedule and possibility to work from home</p><p>• Help with balancing work-life demands</p><p>• Wellness activities available to all employees</p><p>• Fun employee initiatives and dynamic employee appreciation rewards program</p><p>• Comprehensive benefits package including, health and dental coverage, RRSP company-matching program and 4 days paid time off yearly JOB RESPONSIBILITIES</p><p>• Inform and respond to patients' inquiries about Santé Cannabis services in person, by phone and by e-mail;</p><p>• Schedule appointments, register and greet patients, and check out patients (schedule follow ups);</p><p>• Send appointment reminders and answer inquiries by phone and e-mail;</p><p>• Support patients to complete questionnaires onsite and by phone;</p><p>• Ensure that patient-flow in the clinic is optimal;</p><p>• Ensure compliance with Standard Operating Procedures (SOPs);</p><p>• Liaise with medical clinics/physician offices for appropriate patient documentation and referrals;</p><p>• Handle of incoming deliveries and mail support for the administrative staff;</p><p>• Assure that the clinical appointments and clinical schedules are up to date;</p><p>• Accept payments, record patient receipts and complete clinical documentation for reimbursements and claims;</p><p>• Update medical records, and process and verify documentation required for clinical services;</p><p>• Maintain and complete patient medical records;</p><p>• Maintain electronic database information;</p><p>• Prepare patients' files before clinic days;</p><p>• Perform data entry, upload patients' documentation into our EMR system;</p><p>• Communicate with referring clinics by phone, fax and e-mail;</p><p>• Ensure clinic efficiency by summarizing patient files, briefing physicians, and ensure patient file completeness;</p><p>• Implement daily procedures including sanitization, re-stocking supplies, cashing out etc.;</p><p>• Support management and directors to complete projects and initiatives as required;</p><p>• Complete out-bound support and monitoring calls as directed by the Clinic Coordinator;</p><p>• Other related-task as assigned. SKILLS REQUIRED</p><p>• High school diploma or diploma of vocational studies (DVS) in secretary or in related-field</p><p>• 2 years of experience in a clinical administrative role</p><p>• Bilingual in French and English (written and spoken)</p><p>• Professional and discreet</p><p>• Patient-focused</p><p>• Accountable, motivated and able to work independently and as part of team</p><p>• Excellent organizational skills and attention to details</p><p>• Critical thinking</p><p>• Ability to adapt in a fast and dynamic environment</p><p>• Ability to learn new computer programs</p><p>• Efficient with MAC computers and Medesync (bonus) If you are interested in the position, please send your CV and letter of motivation. We thank all applicants for their interest, however, only candidates under consideration will be contacted. At Santé Cannabis, diversity is part of our identity and we are proud to be an equal opportunity employer for all employees, regardless of race, colour, religion, gender, sexual orientation, national origin, genetics, age, disability, veteran status or any other discriminatory characteristic</p></div>","company":{"companyType":"Private/Growth","name":"Santé Cannabis","logoUrl":"/logos/sant-cannabis-13ea10fd9397cbc4670d3704f433cd88.jpeg"},"location":{"country":"Canada","address":"Pointe-Claire, QC","city":"Pointe-Claire","stateProvince":"QC"},"frontendLink":"/job-posting/sante-cannabis/medical-office-assistant-1-yr-replacement/236fe81cf797d1596b66defb3a7af0c4","title":"Medical Office Assistant (1 yr replacement)","hash":"236fe81cf797d1596b66defb3a7af0c4","postingUrl":"https://ca.linkedin.com/jobs/view/medical-office-assistant-1-yr-replacement-at-sant%C3%A9-cannabis-2535583838"},{"employmentType":"Full-time","postedOn":"6 days ago","description":"<div><p><b>Executive Assistant/Office Manager</b></p><p><b>The Company: </b></p><p>Moxie is a market leader in the cultivation, harvest, and extraction of high-grade cannabis products throughout the United States and experiencing amazing growth with the support of a first-rate professional staff. The culture is progressive, very collaborative, and really values the commitment of its staff. In addition, the atmosphere is relaxed yet allows for exceptional professional development given the company’s growth trajectory.</p><p><b>Job Summary: </b></p><p>The Executive Assistant/Office Manager will provide high-level administrative support to the senior staff and maintain the executive office.</p><p><b>Supervisory Responsibilities: </b></p><p>· None</p><p><b>Duties/Responsibilities: </b></p><p>· Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.</p><p>· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</p><p>· Maintain electronic mail logs and files</p><p>· Arranges travel and accommodations for executives.</p><p>· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.</p><p>· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.</p><p>· Maintain electronic mail logs and files</p><p>· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.</p><p>· Rack daily expenses and prepare weekly, monthly, or quarterly reports using Excel.</p><p>· Maintain office supplies.</p><p>· Act as liaison between company and landlord(s).</p><p>· Responsible for overall cleanliness and organization of office(s).</p><p>· Performs additional duties as assigned by executives.</p><p>· Performs other related duties as assigned.</p><p><b>Benefits: </b></p><p>· Employer-sponsored Medical, Dental, and Vision Insurance.</p><p>· Employer-provided $10K Live Insurance.</p><p>· Roth and 401K</p><p><b>Required Skills/Abilities: </b></p><p>· Excellent verbal and written communication skills.</p><p>· Excellent organizational skills and attention to detail.</p><p>· Excellent time management skills with a proven ability to meet deadlines.</p><p>· Ability to function well in a high-paced and at times stressful environment.</p><p>· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</p><p>· Able to type minimum of 50 words per minute.</p><p>· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.</p><p><b>Education and Experience: </b></p><p>· High school diploma required; Bachelor’s degree in Business Administration or related field preferred.</p><p>· At least four years of related experience required.</p><p><b>Physical Requirements: </b></p><p>· Ability to hear at conversational volume</p><p>· Ability to see standard text</p><p>· Prolonged periods sitting at a desk and working on a computer.</p><p>· Must be able to lift up to 15 pounds at times.</p><p>· Reasonable accommodations may be provided.</p><p>Moxie is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic<i>.</i></p><p>Job Type: Full-time</p><p>Pay: $22.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Public/Established","name":"Moxie","logoUrl":"/logos/moxie-ab988cc9909ae3dea45c191c64522a29.png"},"location":{"country":"United States","address":"Long Beach, CA 90806","city":"Long Beach","stateProvince":"CA"},"frontendLink":"/job-posting/moxie/executive-assistant-office-manager/eae21d7e637ae2618d432113738f2662","title":"Executive Assistant/Office Manager","hash":"eae21d7e637ae2618d432113738f2662","postingUrl":"https://www.indeed.com/job/executive-assistantoffice-manager-7126d9c6c8a35936"},{"employmentType":"Full-time","postedOn":"2 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Hollywood Florida? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Hollywood, FL, USA","city":"Hollywood","stateProvince":"FL"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-hollywood-florida/2d703a5d1996fecb365b00aa831c97b9","title":"Office Assistant for Cannabis Business in Hollywood Florida","hash":"2d703a5d1996fecb365b00aa831c97b9","postingUrl":"https://tarta.ai/j/Ih5eRXkByaQtB0YsoFbP-office-assistant-for-cannabis-business-in-hollywood-florida-in-hollywood-fl-at-marijuana-jobs-cannabis-careers"},{"postedOn":"5 days ago","description":"<div><div><p><b>Our Story</b></p><p>MedMen is North America's leading cannabis retailer with flagship locations in Los Angeles, Las Vegas, Chicago, and New York. MedMen offers a robust selection of high-quality products, including MedMen-owned brands [statemade], LuxLyte, and MedMen Red through its premium retail stores, proprietary delivery service, as well as curbside and in-store pick up. MedMen Buds, an industry-first loyalty program, provides exclusive access to promotions, product drops and content. MedMen believes that a world where cannabis is legal and regulated is safer, healthier and happier. Learn more about MedMen and The MedMen Foundation at www.medmen.com</p><p><b>Job Summary</b></p><p>MedMen is looking for a motivated Executive Assistant (EA) experienced with executives to join our team. You will provide dedicated administrative support to executives and assist in customer service responses of a rapidly growing and fast-paced company. You will work on a one-to-one basis on a variety of tasks related to the executive's daily schedule and allocation of time.</p><p>The ideal candidate will be experienced in building customer report and communicating with business leaders. This candidate will be extremely detail oriented, reliable, and dependable. We're looking for someone who has a natural ability to multi-task, build presentations and handle complex calendaring schedules, that change on a day by day basis. This is a challenging and high-growth role where you will be working with high-level executives across multiple functions.</p><p>The EA will be responsible for setting and maintaining appointments, including calls and meetings, booking and tracking travel, receiving incoming calls and taking messages as well as additional administrative duties. The role also supports our customer service department in answering customer service emails, phone calls and reconcile customer issues. This position includes building customer service data reporting and managing field recognition and outreach programs.</p><p><b>Job Functions</b></p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Provide detail-oriented support executives with a high level of discretion and autonomy</li><li>Proactive meeting coordination including: notices, attendee confirmations, conference room scheduling and technology set up, materials and presentation preparation, meal and travel coordination and monitoring the ongoing needs and requirements of meetings in process</li><li>Ability to maintain privacy and confidentiality. Requires good oral and written communication skills. Representation of executive and institution internally and externally. Will work collaboratively with other administrative staff within the company to foster consistency in message and team work</li><li>Proactively manage and optimize complex calendars (calls, meetings, video conferences, interviews)</li><li>Own all other day-to-day administrative functions for assigned executives (e.g., processing expense reports, reviewing and approving team expense reports, conference registration, compose and prepare correspondence (sometimes of confidential nature), travel and itinerary planning, mailing, shipping, faxing, scanning, filing, running errands, maintaining contacts, coordinating with vendors, greeting visitors, etc.)</li><li>Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision</li><li>Completing and submitting expense reports on behalf of executives</li><li>Professionally representing executives in communications with the internal staff, external vendors, and all others</li><li>Work closely and effectively with the C-suite to keep them well informed of upcoming commitments and responsibilities, and following up appropriately</li><li>Prioritize conflicting needs and handle matters quickly and proactively</li><li>Consistently meet deadlines with minimal supervision</li><li>Assist with event planning and special projects as needed</li><li>Project management and special projects</li><li>Manage vendor relationships in relation to vendor workshops and new product training.</li><li>Act as the voice of MedMen in response to customer service inquiries, resolving problems, and delivering joyful experiences with customers via phone calls or emails.</li><li>Provide swift and thorough solutions for customers any time a delivery, transaction or general experience with our product doesn't go 100% as planned.</li><li>Work with MedMen's internal departments to help resolve customer issues and communicate back to customers the solution outcomes.</li><li>Record and relay recurring customer feedback and insights to internal teams such as retail operations, marketing, operations, and IT in order to constantly improve the customer experience.</li><li>Conduct analysis, and compile reports to track customer feedback and complaints used to assess performance and identify improvement opportunities.</li><li>Manage volunteer outreach programs and identify organizations that align with MedMen values.</li><li>Track and manage Weed Do Care field recognition program.</li><li>Submit timely communication to store operations team for relevant department updates for the field.</li></ul><p>(Note: The Company complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA), and all applicable state and local fair employment practices laws, and is committed to providing equal employment opportunities to qualified individuals with disabilities. Consistent with this commitment, the Company will provide a reasonable accommodation to disabled applicants and employees if the reasonable accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.)</p><p><b>Basic Qualifications</b></p><ul><li>BA Degree</li><li>5+ years of experience as an Executive Assistant supporting VP / SVP / C-Level Executives in a fast-paced and growing company</li><li>High integrity, service orientation and discretion</li><li>Proven track record with handling confidential/sensitive information with discretion</li><li>Long-term career interest as an Executive Assistant with demonstrated longevity in previous roles</li><li>Proactive and creative problem solver with demonstrated ability to resolve issues in a timely manner</li><li>Excellent written, verbal, and nonverbal communication skills</li><li>Proactive self-starter who can anticipate needs, is dependable, reliable, and preserves confidentiality with the utmost integrity</li><li>Word, Excel, PowerPoint and Keynote experience</li><li>Full comprehension of office management systems and procedures</li><li>Excellent knowledge of MS Office</li><li>Proficiency in English</li><li>Exemplary planning and time management skills</li><li>Ability to multitask and prioritize daily workload</li><li>High level verbal and written communications skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Flexible and adaptable</li><li>Clear communication</li><li>Team player</li><li>Customer service focused</li><li>Office 365 expert</li><li>Proactive self-starter</li><li>Looks for ways to improve inefficiencies</li><li>Problem solver</li><li>Thrives in a fast-paced environment</li><li>7-10 years of related experience</li></ul><p><b>Supervisory Responsibility</b></p><p>This position has no supervisory responsibilities.</p><p><b>Working Conditions</b></p><p>This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6 p.m. Overtime and weekend work will be required.</p><p><b>Physical Requirements</b></p><p>This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.</p><p><b>Travel Requirements</b><br />Minimal is expected for this position. .</p><p><b>Other Duties</b><br />Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p><p><b>Work Authorization/Security Clearance</b><br />There is no visa or H-1B sponsorship.</p><p><b>MedMen Is An Equal Opportunity Employer:</b> Individuals seeking employment at MedMen are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity or expression, sexual orientation, or any other basis protected under federal, state or local laws.</p></div><p></p></div>","company":{"companyType":"Public/Established","name":"MedMen","logoUrl":"/logos/medmen-3f4aeaf33257852e5c8861186cbe22cc.jpeg"},"location":{"country":"United States","address":"Culver City, CA","city":"Culver City","stateProvince":"CA"},"frontendLink":"/job-posting/medmen/executive-assistant/febceecc6aaff0bd5f27097671dbdbd5","title":"Executive Assistant","hash":"febceecc6aaff0bd5f27097671dbdbd5","postingUrl":"https://www.indeed.com/job/executive-assistant-009713d5d43f7cca"},{"employmentType":"Full-time","postedOn":"4 days ago","description":"<div><p><b>OFFICE MANAGER / BOOKKEEPER</b></p><p><b>OVERVIEW</b></p><p>Heavenly Haze is a premium, lifestyle brand that provides award-winning medical cannabis products manufactured in Bryan County. Our products meet the highest industry standards for cultivation, extraction, product formulation, and packaging to ensure patient safety and well-being.</p><p>Grow with us. We are building a diverse team of exceptional individuals to meet our objectives and achieve our mission. We are looking for a candidate who is friendly, self-motivated, detail-oriented, has a positive attitude, and the willingness to help cultivate a positive, teamwork-based culture.</p><p>The primary purpose of the Office Manager / Bookkeeper position with Heavenly Haze is to work alongside the Director of Cultivation and the Director of Sales to reconcile various Heavenly Haze account balances, data entry, answer phones, manage accounts receivable and payable, electronic filing, and prepare month end close procedures in accordance with company standards. In addition, this position with handle other office related administrative duties, including payroll, scheduling meetings, maintaining office supplies, greet and check in visitors, insurance, light Human Resources tasks, and provide general administrative support to our employees.</p><p>Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.</p><p><b>DUTIES AND RESPONSIBILITIES</b></p><ul><li>Invoicing, receivables, and collections</li><li>Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping</li><li>Schedule meetings and appointments</li><li>Organize the office layout and order stationery and equipment</li><li>Maintain the office condition and arrange necessary repairs</li><li>Partner with HR to update and maintain office policies as necessary</li><li>Organize office operations and procedures</li><li>Provide general support to visitors</li><li>Assist in the onboarding process for new hires</li><li>Liaise with facility management vendors, including cleaning, catering and security services</li><li>Plan in-house or off-site activities, like parties, celebrations and conferences</li><li>Prepare and manage company payroll</li><li>Prepare and/or review monthly journal entries, account reconciliations, and internal and external financial statements</li><li>Maintenance of paper and electronic documents supporting transactions and balances</li><li>Follow OMMA hiring and compliance regulations</li></ul><ul><li>Assist cannabis CPA with sales tax reporting</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>Minimum of 2 years in public accounting with financial statement and compilation background</li><li>Minimum of 4 years of experience in accounting</li><li>Bachelor’s degree in Accounting or related field</li><li>CPA</li><li>Must be effective in both written and verbal communication in English</li><li>Cannabis or Cost Accounting experience is preferred</li><li>Must possess the ability to implement process improvement ideas</li><li>Ability to protect and retain confidential material</li><li>Ability to efficiently and independently manage projects and conflicts</li><li>Must be able to pass a background check and drug screening as required by the OBNDD</li></ul><p><b>SKILLS AND KNOWLEDGE</b></p><ul><li>Advanced proficiency in Microsoft Office including Word and Excel</li><li>Proven experience as an Office manager, Front office manager or Administrative assistant</li><li>Knowledge of office administrator responsibilities, systems and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills in a fast-paced environment</li><li>A creative mind with an ability to suggest improvements</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>Experience with QuickBooks will be a plus</li><li>Knowledge of accounting practices, principles, standards, regulations, and laws will be a plus</li></ul><p><b>WORK CONDITIONS / PHYSICAL REQUIREMENTS</b></p><p>The work conditions described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.</p><ul><li>The position requires long hours sitting and using office equipment and computers</li><li>Regularly move from sitting to standing positions effortlessly</li><li>Ability to walk for short periods in an office facility and climb stairs</li><li>The position requires the employee to communicate regularly by speaking and listening</li><li>Proficient use of a commercial grade calculator</li><li>Frequently bend to file and maintain files</li><li>Frequent lifting and/or moving items up to 5 - 10 pounds</li></ul><p><b>BENEFITS</b></p><ul><li>PTO</li><li>Bonus Plan</li></ul><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: $35,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Bonus pay</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul></div>","company":{"companyType":"Private/Growth","name":"Heavenly Haze","logoUrl":"/logos/heavenly-haze-08ee59663dddc0d788f8331fa9822a8d.png"},"location":{"country":"United States","address":"Durant, OK 74701","city":"Durant","stateProvince":"OK"},"frontendLink":"/job-posting/heavenly-haze/office-manager-bookkeeper/64e77c2451656c0b8bd77608e315efd6","title":"Office Manager/Bookkeeper","hash":"64e77c2451656c0b8bd77608e315efd6","postingUrl":"https://www.indeed.com/job/office-managerbookkeeper-ad9f92d9bb405f98"},{"employmentType":"Full-time","postedOn":"2 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Elk Grove California? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Elk Grove, CA, USA","city":"Elk Grove","stateProvince":"CA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-elk-grove-california/a51046d8c9ad26f71faa053bed88ff13","title":"Office Assistant for Cannabis Business in Elk Grove California","hash":"a51046d8c9ad26f71faa053bed88ff13","postingUrl":"https://tarta.ai/j/fB5dRXkByaQtB0YsjkvA-office-assistant-for-cannabis-business-in-elk-grove-california-in-elk-grove-ca-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"2 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Spring Valley Nevada? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Spring Valley, NV, USA","city":"Spring Valley","stateProvince":"NV"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-spring-valley-nevada/46e28119128d52590dcf8e7b8c17952c","title":"Office Assistant for Cannabis Business in Spring Valley Nevada","hash":"46e28119128d52590dcf8e7b8c17952c","postingUrl":"https://tarta.ai/j/Tx5bRXkByaQtB0Ys-D1B-office-assistant-for-cannabis-business-in-spring-valley-nevada-in-spring-valley-nv-at-marijuana-jobs-cannabis-careers"},{"employmentType":"Full-time","postedOn":"5 days ago","description":"<div><p><b>Executive Assistant </b><b>– Local Relationship Liaison for the Co-CEO/CFO</b></p><p><i><b>*No recruiters or search firms, please*</b></i></p><p><b>Job Description</b></p><p>The Executive Assistant supports Garden Remedies by providing support and assistance to executive staff. Reporting to the Co-Chief Executive Officer/Chief Financial Officer, the EA will demonstrate outstanding communication skills, the ability to assess Executive’s and office needs, organize schedules and provide detailed information and correspondence on demand. The EA will also act as a local government/municipality/stakeholder Communications liaison. A positive attitude, sense of urgency and the ability to work cross-functionally within a team will be critical to the role.</p><p>This position is primarily remote, but some travel will be required. While the corporate office is in Newton, this position also supports Fitchburg, Melrose and Marlborough worksites. Reliable transportation is required; the EA should plan to be “in the office” a few times per week, or as needed.</p><p>Along with ongoing development of your job description, immediate responsibilities for the role of the Executive Assistant include:</p><p><b>Responsibilities</b></p><p><b>Executive Assistant Duties: </b></p><ul><li>Manage calendar, schedule and coordinate meetings, appointments, and travel arrangements</li><li>Monitor deliverables and follow up on calendar items to ensure tasks are completed on time</li><li>Attends meetings to record, transcribe, and distribute minutes</li><li>Manage expense reports, work closely with Finance to track invoice submittals and payments</li><li>Perform data/document entry into information management systems</li><li>Prepare and modify documents including presentations, reports, drafts, memos, and emails</li><li>Collaborate with fellow EA to split administrative support duties by Co-CEO responsibility matrix</li></ul><p>o Provide Admin support to Finance, HR, Admin, and Wholesale functions</p><p>o Plan and coordinate events and other initiatives for departments and/or entire company</p><p>o Oversee Newton offices, including responsibility for supplies, cleaning, etc</p><p><b>Local Relationship Liaison Duties: </b></p><ul><li>Identifies, cultivates, and maintains positive working relationships with key individuals in the policymaker, educator, business, civic, media, etc. spheres to actively support Garden Remedies efforts to educate and engage the public about GRI’s mission.</li><li>Establishes relations/key contacts within agencies/organizations that will serve to enhance community engagement</li><li>Establish periodic meetings and check-ins with key local contacts, both in government and other non-government entities (Chamber of Commerce, other local groups)</li><li>Assist GRI Charity Committee in identifying local charities that we can feature in Puff Puff Give and other charitable activities</li></ul><p><b>Other General Duties: </b></p><ul><li>Conduct research, collate and manage data</li><li>Assist and perform other tasks as assigned to support the Garden Remedies team</li><li>Upholds and remains in compliance with Cannabis Control Commission Regulations</li><li>Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications</li><li>Protects Garden Remedies and its employees by keeping information secure and confidential</li><li>Performs other duties as assigned in a timely and professional manner</li></ul><p><b>Qualifications and Skills</b></p><ul><li>Engaging and positive personality</li><li>Strong multitasking and time-management skills</li><li>Exhibits flexibility on the job including the willingness and ability to readily respond to changing circumstances and expectations</li><li>Microsoft Office Proficiency</li><li>Advanced organizational skills with the ability to handle multiple assignments</li><li>Strong written and verbal communication skills</li></ul><p><b>Supervision</b></p><ul><li>Works under the general supervision of the Co-CEO/CFO</li><li>This position is not responsible for supervising other employees</li></ul><p><b>REQUIREMENTS</b></p><ul><li>At least 21 years of age</li><li>High school diploma or equivalent required</li><li>Bachelor’s degree in Business Administration or a related field required, Master’s Degree strongly preferred</li><li>Advanced computer skills including the demonstrated ability to create and maintain data heavy spreadsheets and produce reports</li><li>Excellent communication skills</li><li>Must not have been convicted of any felony offense</li><li>Experience working with data and technology systems</li><li>Experience in a complex, fast-paced environment</li><li>Excellent organization and planning skills</li><li>Excellent attention to detail</li><li>Ability to pass all required background checks to work with cannabis</li><li>Ability to communicate clearly and concisely, both orally and in writing</li><li>Ability to build relationships both internally as well as in the community</li><li>Ability to handle confidential and sensitive information</li><li>Working knowledge of business processes and system development</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Disability insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Supplemental Pay:</p><ul><li>Bonus pay</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Required)</li><li>Microsoft Office: 3 years (Required)</li></ul><p>Work Location:</p><ul><li>Multiple locations</li></ul><p>Work Remotely:</p><ul><li>Temporarily due to COVID-19</li></ul></div>","company":{"companyType":"Private/Established","name":"Garden Remedies, INC.","logoUrl":"/logos/garden-remedies-inc-7a0bb06e3686b67f959d65804bbe2216.jpeg"},"location":{"country":"United States","address":"Newton, MA 02458","city":"Newton","stateProvince":"MA"},"frontendLink":"/job-posting/garden-remedies-inc/executive-assistant/e8c64017a50a918dadc61c4b19953052","title":"Executive Assistant","hash":"e8c64017a50a918dadc61c4b19953052","postingUrl":"https://www.indeed.com/job/executive-assistant-cac8c92beeb35681"},{"postedOn":"4 days ago","description":"<div><div><div><div><b>Job Description</b></div><br /><div><p><br /><b>Are you ready to make a move to the career you’ve always wanted? The one where your skills in administrative support are valued and your work/life balance is something you dream of? Well this Division Administrative Assistant position with the Utah Department of Health, may be just what you are looking for.</b> The main purpose of the Division of Family Health and Preparedness (FHP) Administrative Secretary is to provide administrative support to the Division Director and Director of the Office of Medical Cannabis (OMC) and to coordinate specialized agency office functions and activities. This job requires a broad knowledge of multiple agency programs and related processes, procedures, policies and goals that enables incumbents to facilitate the work. This job also requires the person to act as a liaison between the office and other functional units of the agency.<br /><br /> <b>PRINCIPLE DUTIES</b><br /> As a valued member of our team you will be:</p><ul><li><br />Providing administrative support for the Division of Family Health and Preparedness Director and Office of Medical Cannabis and Director</li><li>Coordinating and/or acting as a liaison between agency and internal or external stakeholders</li><li>Acting as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.</li><li>Providing assistance to the FHP/OMC staff and public</li><li>Setting up public meetings according to Agency and State rules and policies</li><li>Hosting virtual and in-person meetings according to Agency rules</li><li>Taking minutes for assigned meetings</li><li>Calendar management</li><li>Managing documents and information in appropriate format (Sharepoint and Google Suite)</li><li>Ordering supplies and equipment</li><li>Answering division phone, taking messages, and distributing to intended recipients</li><li>Mail sorting and management</li><li>Acting as the point person for Government Records Access and Management Act (GRAMA) requests and tracking</li></ul><b></b><br /><b>THE IDEAL CANDIDATE</b><br /> Our ideal candidate will have:<br /><ul><li>Excellent interpersonal and communication skills in assisting the director in process development, information gathering, and requests with tight timelines</li><li>An ability to accurately draft or edit for accuracy and completeness office correspondence, reports, documents, and other written materials.</li><li>Experience with processing updating information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.</li><li>An ability to competently learn the state software, processes, policies and procedures</li></ul><br /><b>PREFERENCES</b><br /> The following experience or skills may be of benefit to you, but the absence of them will not, necessarily, exclude you from consideration. The hiring manager may identify additional related skills and requirements as preferences in making hiring and promotion decisions.<br /><ul><li>Prior experience as an Administrative Assistant</li><li>Applicants with a willingness to learn and independently seek information</li><li>Experience with the Microsoft Suite as well as the Google Suite of Programs</li><li>Experience with Virtual meeting formats</li><li>Ability to work well in a team</li><li>Applicants that have efficient time management skills</li><li>Applicants who are attentive, prompt, and responsive to due dates and deadlines</li><li>Highschool diploma or equivalency</li></ul><br /><b>SO WHY APPLY?</b><br />This is your chance to affect a real change in Utah's future. This is an opportunity for a new career which rewards your knowledge, professional abilities, caring nature, and efforts. This position offers a rich benefits package with 11 paid holidays per year. Annual leave accrued at 4 hours per pay period and increasing over time and sick leave accrued at 4 hours of leave per pay period. Other benefits include medical, dental, vision, and life insurance. Other employee incentives and bonuses are also available. Please click <b>HERE</b> for a page where you can review these and other benefits.<br /><br /> <b>THE AGENCIES</b><br /> To learn more about the<b> </b><b>FHP</b><b> and </b><b>OMC</b><b> at the </b><b>UDOH</b><b>, </b>please click the links.<br />If offered this position, your continued employment will be contingent upon passing a background check and review. This check will include fingerprinting at various UDOH locations for your convenience. There will be no cost to you and fingerprinting will be completed on the first day of employment or shortly thereafter. You may review the policy by clicking <b>HERE.</b> (Download PDF reader)<br /><br /><b>OF SPECIAL NOTE FOR THIS POSITION ~</b><br />Pursuant to Utah Code §§ 4-41-107 and 26-61a-111, this job includes duties that arise from or directly relate to the Utah Medical Cannabis Act. Duties may require conduct which is in violation of the criminal laws of the United States with respect to the manufacture, sale, or distribution of cannabis. As a condition of employment, candidates who are selected to fill this position will be required to sign an Acceptance of Duties Under the Medical Cannabis Act Acknowledgment Form. See Form.</div><p></p><div><b>Supplemental Information</b></div><p></p><div><ul><li>Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.</li><li>Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.</li><li>Be aware that salary ranges specified reflect a minimum starting and top of range dollar amount. Actual rate per hour will be determined by evaluation of qualifications and skills of the individual and the availability of monies through budget and grants or by following DHRM rule.</li><li>Occasional in state, out of state, overnight and weekend travel may be required.</li><li>Pursuant to Utah Code §§ 4-41-107 and 26-61a-111, this job includes duties that arise from or directly relate to the Utah Medical Cannabis Act. Duties may require conduct which is in violation of the criminal laws of the United States with respect to the manufacture, sale, or distribution of cannabis. As a condition of employment, candidates who are selected to fill this position will be required to sign an Acceptance of Duties Under the Medical Cannabis Act Acknowledgment Form. See Form (Download PDF reader).</li></ul></div></div></div><p></p></div>","company":{"companyType":"Government","name":"State of Utah"},"location":{"country":"United States","address":"Salt Lake County, UT","city":"Salt Lake County","stateProvince":"UT"},"frontendLink":"/job-posting/state-of-utah/division-administrative-assistant/56e8c9e5c85f2eed80b62de36613be0b","title":"Division Administrative Assistant","hash":"56e8c9e5c85f2eed80b62de36613be0b","postingUrl":"https://www.indeed.com/job/division-administrative-assistant-6ff2039cf15447ac"},{"employmentType":"Full-time, Part-time","postedOn":"6 days ago","description":"<div><p>The job is to offer suggestions to customers, answer questions, handle products, showcase products being sold, clean, file, and work in MS office.</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $11.00 per hour</p><p>Schedule:</p><ul><li>10 hour shift</li><li>12 hour shift</li><li>8 hour shift</li><li>Holidays</li><li>Monday to Friday</li><li>On call</li><li>Weekends</li></ul><p>Supplemental Pay:</p><ul><li>Tips</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul></div>","company":{"name":"Grands Golden Canna"},"location":{"country":"United States","address":"Grove, OK 74344","city":"Grove","stateProvince":"OK"},"frontendLink":"/job-posting/grands-golden-canna/office-assistant-and-budtender/c2182bbcf27b2e1738233463685a3bd1","title":"Office Assistant and Budtender","hash":"c2182bbcf27b2e1738233463685a3bd1","postingUrl":"https://www.indeed.com/job/office-assistant-and-budtender-e4fc39d46ccce489"},{"employmentType":"Full-time","postedOn":"3 days ago","description":"<div><p>ATTENTION: WE ARE HIRING! Are you searching for employment today? Do you need work now? Do you want to get hired as a Office Assistant for Cannabis Business in Vallejo California? Congratulations, your 420 job search is finally over! How do you submit your Resume and Application to this job opening and career opportunity? On this user-friendly and free website Marijuana Jobs Cannabis Careers™, you can quickly submit your Resume and Application to this job listing and other job postings from many reputable employers in the booming Marijuana, Cannabis, Hemp, Weed, and CBD industry. It is really that easy. Get started today by clicking the [Submit Resume] or [Send Application] button now!</p><p>[shortcode_office_assistant]</p></div>","company":{"companyType":"Private/Startup","name":"Marijuana Jobs Cannabis Careers","logoUrl":"/logos/marijuana-jobs-cannabis-careers-1d2691ee74f2302eea752fa15ba4f941.png"},"location":{"country":"United States","address":"Vallejo, CA, USA","city":"Vallejo","stateProvince":"CA"},"frontendLink":"/job-posting/marijuana-jobs-cannabis-careers/office-assistant-for-cannabis-business-in-vallejo-california/289aa7866ea750e0dd34f156905bb722","title":"Office Assistant for Cannabis Business in Vallejo California","hash":"289aa7866ea750e0dd34f156905bb722","postingUrl":"https://tarta.ai/j/Vf2KQXkByaQtB0YsvZ5i-office-assistant-for-cannabis-business-in-vallejo-california-in-vallejo-ca-at-marijuana-jobs-cannabis-careers"}]