Executive Administrative Assistant

Viola Brands Los Angeles, CA 90024 2022-01-09
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The Executive Assistant will provide administrative support to the Office of the Chairman; reporting
directly to the CEO. The Executive Assistant also serves as a liaison to senior management teams, organizes and coordinates executive outreach and external relation efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of circumstances, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Standard Schedule: Monday – Friday, 8:00 am – 6:00 pm PT (occasional extended hours as needed)

Core Responsibilities include but are not limited to:

Provide and lead support to both internal and external parties with a high level of professionalism
and in a manner that reflects positively on the organization.

Manage sensitive matters with a high level of confidentiality and discretion especially decisions
directly impacting the operations of the company.

Excellent communication and time management skills, proven ability to meet deadlines.

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by
gathering and providing information and referring non-routine calls to the appropriate staff.

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Sustain a daily calendar of meetings and events.

Ability to function well in a high-paced environment; performs additional duties as assigned by

Be responsive to emails, texts and phone calls, with contact outside normal business hours with
support to all markets.

Represent the company and the executives in a positive light through great follow-through skills
and sound judgment.

Conserve the CEO’s time by reading, researching, collecting and analyzing information as needed, in advance.

Complete adhoc projects as assigned – such as personal events and/or family needs.

Organize complex calendars and schedules, resolving any scheduling issues

Arrange travel and accommodations for executives

Job Qualification Requirements:

Must pass a Background Check as required by the State of California Department of Licensing and Regulatory Affairs.
Current resident of Los Angeles, California.
Attentive to details with a high standard for quality performance.
Transportation required.
Highly motivated self-starter with exceptional teamwork skills and strong work ethic.
3 + years of related experience required in working in an executive assistant role supporting C-Level executives.

Preferred Qualifications:
High School Diploma or GED.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to communicate effectively and professionally.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Team player - have team-oriented experience and approach.
Service focused - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
Ability to think outside of the box with a sense of urgency.

About Viola:
Viola was founded by Al Harrington, a former NBA player who was a first-round pick in the 1998 NBA draft. Al went on to play for 16 seasons and became personally aware of the medicinal benefits of cannabis after suffering complications from a botched knee surgery towards the end of his NBA career. But the original inspiration for starting a company came from Al’s beloved grandmother who suffers from glaucoma and diabetes. With some convincing from Al, she reluctantly agreed to try cannabis for her pain and found immediate relief. Her name is Viola. The rest, as they say, is history. Viola has since grown to become a respected, top-selling national brand in the Cannabis industry. We offer consistently high-quality products that are developed with our award-winning extraction techniques and cultivated in our facilities across the country.