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Administrative Assistant 3

State of Washington Olympia, WA, USA $48k - $75k -
Apply Now Copy link

WSLCBVision

Safe communities for Washington State

Mission

Promote public safety and trust through fair administration, education, and enforcement of liquor, tobacco cannabis and vapor laws.

Note: This position is a project position expected to last through June 30, 2023.

Who we are:

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Your opportunity at a glance:

This project administrative assistant position will provide direct administrative support and document librarian duties for the System Modernization Project (SMP). The position reports to the Deputy Director, with the Project Manager and Service Owner Manager providing leadership and guidance to this position. They will assign work to the incumbent that supports the entire Project Team. The Project Team will be comprised of agency staff, vendors, and contracted staff located across the agency. The incumbent will represent the face of the Project Team across the agency and interact with all levels of staff and external agency partners. This position will ensure that stakeholders are adequately informed and engaged under the guidance of the SMP Project Manager and Service Owner Manager.

Telework:Although this position is telework eligible, physical presence in the workplace is still an essential requirement of this position.

WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs

• Tuition reimbursement

• Telecommuting opportunities

• Generous wellness program

• Onsite exercise facility

• Active and engaging diversity program

• Infant at Work program

• Organization's commitment to your personal health and well-being.

• Work/life balance

• Free parking

• A comprehensivebenefits package.

The Administrative Assistant will provide professional level administrative support, including:

• Manage calendars and schedule high level meetings with internal and external agency partners.

• Attend key project meetings and take meeting notes, record action items/assignments, and track assignments to ensure completion.

• Prepare status reports, presentations, and other material as requested by the Project Team.

• Handle various administrative details including coordinating and maintaining effective office procedures and efficient work flow.

• Arrange travel for Project Team.

• Arrange other purchasing (office supplies, etc.) for the Project Team.

• Arrange training needed for Project Team.

• Arrange any facility needs for Project Team.

• Coordinate on-boarding and off-boarding for all project team members.

• Liaison with the Licensing, IT Division, Finance Division, and Human Resources Division.

• Monitors the project budget to include purchasing supplies, equipment and monitoring expenses, budget coding, expenditure forecasting. Obtains approval and reports issues to the Project Manager.

• Creates and reviews work for quality control (formatting, grammar, polish, audience, guidelines, etc.).

• Is proficient with SharePoint, WebEx, Microsoft Teams, and Microsoft Office tools, e.g., Word, Excel, PowerPoint, and Visio.

• Maintain the project SharePoint site and internal website to ensure content is updated and current per project document guidelines.

The Administrative Assistant ensures all administrative matters are accomplished in a timely manner for the effective operation of project activities.Required Qualifications:

• High school graduation or GED

AND

• A minimum of three (3) years' professional administrative experience in an office environment including experience with Microsoft Office Suite and SharePoint.

Preferred/Desired Qualifications:

• Experience working in a project team environment.

• Experience working in a fast-paced environment with shifting priorities and demands.

• Familiarity with state governmental laws and regulations such as public disclosure, purchasing practices, etc.

• Experience working with Visio and Project Schedule is desirable.

• Experience working with SharePoint.

• Experience working with website content.

HOW TO APPLY

PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.

IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

• Completed online application.

• Current Resume.

• Letter of Interest describing how you meet the specific qualifications for the position.

• Three professional references to include a current or recent supervisor with email addresses and phone numbers.

A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check includingcriminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

COVID-19 VACCINATION

Per Governor Inslee'sProclamation 21-14(Download PDF reader), state employees must be fully vaccinated against Covid-19.Special notethat any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.

This position is currently eligible to telework. This will decrease when state agencies return to onsite staffing.

To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.

Other

Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please call (360) 664.1674. For TTY service, please call theWashington Relay Serviceat 7-1-1 or 1-800-833-6384

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At the WSLCB we pride ourselves on creating the \"wow\" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.</p><p>We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.</p><p><b>Your opportunity at a glance:</b></p><p>This project administrative assistant position will provide direct administrative support and document librarian duties for the System Modernization Project (SMP). The position reports to the Deputy Director, with the Project Manager and Service Owner Manager providing leadership and guidance to this position. They will assign work to the incumbent that supports the entire Project Team. The Project Team will be comprised of agency staff, vendors, and contracted staff located across the agency. The incumbent will represent the face of the Project Team across the agency and interact with all levels of staff and external agency partners. This position will ensure that stakeholders are adequately informed and engaged under the guidance of the SMP Project Manager and Service Owner Manager.</p><p>Telework:Although this position is telework eligible, physical presence in the workplace is still an essential requirement of this position.</p><p><b>WSLCB provides a modern work environment and excellent benefits including:</b></p><p>• Training and career development programs</p><p>• Tuition reimbursement</p><p>• Telecommuting opportunities</p><p>• Generous wellness program</p><p>• Onsite exercise facility</p><p>• Active and engaging diversity program</p><p>• Infant at Work program</p><p>• Organization's commitment to your personal health and well-being.</p><p>• Work/life balance</p><p>• Free parking</p><p>• A comprehensivebenefits package.</p><p><b>The Administrative Assistant will provide professional level administrative support, including:</b></p><p>• Manage calendars and schedule high level meetings with internal and external agency partners.</p><p>• Attend key project meetings and take meeting notes, record action items/assignments, and track assignments to ensure completion.</p><p>• Prepare status reports, presentations, and other material as requested by the Project Team.</p><p>• Handle various administrative details including coordinating and maintaining effective office procedures and efficient work flow.</p><p>• Arrange travel for Project Team.</p><p>• Arrange other purchasing (office supplies, etc.) for the Project Team.</p><p>• Arrange training needed for Project Team.</p><p>• Arrange any facility needs for Project Team.</p><p>• Coordinate on-boarding and off-boarding for all project team members.</p><p>• Liaison with the Licensing, IT Division, Finance Division, and Human Resources Division.</p><p>• Monitors the project budget to include purchasing supplies, equipment and monitoring expenses, budget coding, expenditure forecasting. Obtains approval and reports issues to the Project Manager.</p><p>• Creates and reviews work for quality control (formatting, grammar, polish, audience, guidelines, etc.).</p><p>• Is proficient with SharePoint, WebEx, Microsoft Teams, and Microsoft Office tools, e.g., Word, Excel, PowerPoint, and Visio.</p><p>• Maintain the project SharePoint site and internal website to ensure content is updated and current per project document guidelines.</p><p><b>The Administrative Assistant ensures all administrative matters are accomplished in a timely manner for the effective operation of project activities.Required Qualifications:</b></p><p>• High school graduation or GED</p><p><b>AND</b></p><p>• A minimum of three (3) years' professional administrative experience in an office environment including experience with Microsoft Office Suite and SharePoint.</p><p><b>Preferred/Desired Qualifications:</b></p><p>• Experience working in a project team environment.</p><p>• Experience working in a fast-paced environment with shifting priorities and demands.</p><p>• Familiarity with state governmental laws and regulations such as public disclosure, purchasing practices, etc.</p><p>• Experience working with Visio and Project Schedule is desirable.</p><p>• Experience working with SharePoint.</p><p>• Experience working with website content.</p><p><b>HOW TO APPLY</b></p><p>PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.</p><p><b>IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:</b></p><p>• Completed online application.</p><p>• Current Resume.</p><p>• Letter of Interest describing how you meet the specific qualifications for the position.</p><p>• Three professional references to include a current or recent supervisor with email addresses and phone numbers.</p><p>A resume will not substitute for completing the \"work experience\" section of the application.</p><p>The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.</p><p>Prior to a new hire, a background check includingcriminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.</p><p>COVID-19 VACCINATION</p><p>Per Governor Inslee'sProclamation 21-14(Download PDF reader), state employees must be fully vaccinated against Covid-19.Special notethat any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.</p><p>This position is currently eligible to telework. This will decrease when state agencies return to onsite staffing.</p><p>To further ensure public safety and in conjunction with our Governor's proclamation of stay home, stay healthy and current guidelines related to COVID-19, interviews at this time will be conducted by video or phone conference as part of our recruitment process.</p><p>Other</p><p>Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: \"No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.</p><p>RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.</p><p>The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.</p><p>All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.</p><p>For questions about this recruitment, or to request reasonable accommodation in the application process, please call (360) 664.1674. 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Natura's vision is to transform the world through the consumption of cannabis, and believes that the best way to do this is to empower all players in the industry to standardize their offerings and realize their visions, giving them a home that has everything they need to bring their products to life. The first step towards realizing this vision is Natura's campus in Sacramento, providing an end-to-end supply chain solution under one roof - cutting-edge cultivation, manufacturing, distribution, and delivery, with the highest possible standards, enabling cannabis brands to launch and scale in a consistent and reliable manner. For more information about Natura, please visit www.natura.io.</p><p><b>Job Summary</b></p><p>The Executive Assistant, Sales provides dedicated administrative support to the Vice President of Sales &amp; Vice President of Business Development. The role is responsible for day-to-day coordinating of internal and external events, scheduling conference room meetings, booking travel arrangements, hosting guests, and overall cross-department collaboration within the Natura Sales department to help facilitate on-going needs related to but not limited to marketing, trade shows, sales communications, data entry, and reporting.</p><p>Essential Functions</p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p><b>• Coordinate two executive team members schedules and their related business:</b></p><p>• Work with customers, industry personnel, and internal stakeholders on scheduling calls, meetings, and on-site visits.</p><p>• Create itineraries and host on-site VIP's with care.</p><p>• Book travel and create itineraries for off-site meetings and trade shows.</p><p>• Schedule conference rooms, meetings, and video calls.</p><p>• Be ready to throw the entire schedule out the window when an emergency comes up, then pick it up again when the dust settles.</p><p>• Assist with planning events like product launches, trade show meetings, off-sites, as well as smaller-scale gatherings such as team-building events or VIP meetings.</p><p>• Review resumes and line up candidates for potential interviews.</p><p>• Draft letters and emails on behalf of the department.</p><p>• Data entry – orders, expense reports, customer accounts and other items as needed.</p><p>• Keep executive office comfortable and presentable.</p><p>• Partner with all executive support team members within Natura in order to ensure smooth, effective, &amp; accurate communication to the broader team.</p><p>• Handle extremely confidential and sensitive information.</p><p><b>Basic Qualifications</b></p><p>• 1+ years of experience in an administrative role.</p><p>• Knowledge of using Google Drive, Google Calendar, Excel, and Word are a must.</p><p>• Computer efficiency must extend beyond the basics.</p><p>• Excellent interpersonal skills to interact with clients, vendors and internal staff.</p><p>• Strong ability to problem-solve and make decisions.</p><p>• Self-starter, proactive, and ability to self-direct.</p><p>• Time management and ability to understand the importance of meeting deadlines.</p><p><b>Preferred Qualifications</b></p><p>Supervisory Responsibility</p><p>This position has no supervisory responsibilities.</p><p><b>Working Environment</b></p><p>This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.</p><p><b>Physical Requirements</b></p><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</p><p>While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.</p><p>Natura complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA), and all applicable state and local fair employment practices laws, and is committed to providing equal employment opportunities to qualified individuals with disabilities. Consistent with this commitment, the Company will provide a reasonable accommodation to disabled applicants and employees if the reasonable accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.</p><p>Travel Requirements</p><p>No travel is expected for this position.</p><p><b>Other Duties</b></p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p><p>Work Authorization/Security Clearance</p><p>There is no visa or H-1B sponsorship.</p><p>Natura is an Equal Opportunity Employer</p><p>Natura provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p>Natura embraces diverse perspectives and we value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business</p></div>","company":{"companyType":"Private/Established","name":"Natura (Natura Life Science)","logoUrl":"/logos/natura-life-science-601ab6541ce097d9482e4b45524fafc5.png"},"location":{"country":"United States","address":"Sacramento, CA, USA","city":"Sacramento","stateProvince":"CA"},"frontendLink":"/job-posting/natura-natura-life-science/executive-assistant-sales/c4b03e71e83ab87cc4ec20fe59cf545c","title":"Executive Assistant, Sales","category":"Supply Chain & Logistics","hash":"c4b03e71e83ab87cc4ec20fe59cf545c","postingUrl":"https://www.linkedin.com/jobs/view/executive-assistant-sales-at-natura-natura-life-science-3028454198","timestamp":1650030715742,"postedOn":"30+ days ago","salary":"$10k - $320k"},{"salaries":[{"salaryStart":"$92k","salaryEnd":"$100k","currency":"US","source":"Glassdoor","position":"Executive Assistant To Chief Executive Officer","type":"per year","url":"https://www.glassdoor.ca/Salary/Ensign-Bickford-Industries-Executive-Assistant-to-Chief-Executive-Officer-Denver-Salaries-EJI_IE14581.0,26_KO27,73_IL.74,80_IM234.htm"},{"salaryStart":"$31k","salaryEnd":"$67k","currency":"US","source":"ZipRecruiter","position":"Executive Administrative Assistant","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Executive-Administrative-Assistant-Salary-in-Aurora,CO"},{"salaryStart":"$54k","salaryEnd":"$96k","currency":"US","source":"Salary.com","position":"Executive Personal Assistant","type":"per year","url":"https://www.salary.com/research/salary/posting/executive-personal-assistant-salary/denver-co"}],"function":["Administration"],"description":"<div><p><b>Who We Are</b></p><p>Vangst is the cannabis industry's hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained &amp; credentialed full-time employees, Vangst has built the industry's go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry's leading businesses</p><p>Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company's most innovative companies.</p><p>Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.</p><p>Vangst's headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dog's Casa Verde Capital, and others.</p><p><b>Who You Are</b></p><p>You are someone who is upbeat and energetic. You have worked for a venture-backed, high-growth start-up, preferably in cannabis, Saas Tech Platform, or HR/Recruitment. You must be able to out-pace our executives who run 100% of the time. You are someone who has had a steady career and can provide recommendations from former bosses or supervisors on your executive prowess. You are someone who has a minimum of 5 years as an executive assistant, can pick up technology relatively easily, and is not afraid to roll up your sleeves and get in the weeds with us, be professional, highly confidential, and be excited about this huge opportunity to grow with an amazing company!</p><p>Position</p><p>The Executive Assistant is responsible for providing comprehensive administrative support to the CEO and additional C-Suite members of the Vangst Corporate Team. This position must be committed to completing a wide variety of tasks independently with strong attention to detail, accuracy, and follow-through. This position is expected to understand the CEO's schedule and priorities and support her in maximizing time and focus through forward-thinking partnerships.</p><p><b>What You Will Do</b></p><p>• Provide poised and resourceful administrative assistance to the CEO, C-Suite, and Senior Leadership Teams; accomplish goals and meet deadlines in a fast-paced work environment.</p><p>• Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, stress management, reliability, and accountability.</p><p>• Be a leader in the role and a contributor in a team-driven environment.</p><p>• Possess a level of detail and accuracy, drive for results, and have the ability to anticipate business needs before requested. Be forward-planning.</p><p>• Support strategic projects and project management duties as required (e.g., developing PowerPoint presentations, memos, and communication plans).</p><p>• Maintain calendars, coordinate meetings, prepare expense reports, and arrange travel.</p><p>• Schedule and coordinate reoccurring meetings and special events (e.g., town halls, offsites), provide technical support, create agendas, take and distribute notes, and track action items.</p><p>• Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication, and in-person to accomplish requests and achieve goals.</p><p>• Demonstrate a strong interest in Vangst's business and the division's specific goals.</p><p>• Establish strong working relationships with key stakeholders including the executive committee and their associates.</p><p>• Follow and be an example setter of company policies and procedures.</p><p>• Maintain divisional org charts and detailed divisional employee contact spreadsheet.</p><p>• Provide personal support, as needed, for the CEO.</p><p>• Organize and manage travel and logistics for team events and tradeshows</p><p>• Be flexible and okay with constant change (and a bit of chaos)</p><p>• Ensure executives are prepared for all meetings by collecting and preparing information for use in discussions and meetings of senior staff and outside individuals.</p><p>• Take ownership of company swag, gifts, etc</p><p>• Support team access cards in the office and visitor access</p><p>• Be actively involved in new hire onboarding including order laptops and other new hire logistics to ensure new hires have a successful start with Vangst</p><p>• Be available to contribute to various projects in the company</p><p>• Manage corporate administrative filings of taxes and licenses</p><p>• Proactive correspondence with government agencies to ensure timely filings and minimized fees</p><p>• Oversee inbound mail.</p><p><b>Physical Requirements</b></p><p>The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>• Prolonged periods of sitting at a desk and working on a computer.</p><p>• Must be able to lift 20 pounds at times.</p><p>• Communicating with others to exchange information.</p><p>• Repeating motions that may include the wrists, hands, and/or fingers.</p><p>• Assessing the accuracy, neatness, and thoroughness of the work assigned.</p><p>Company Benefits &amp; Perks</p><p>• Competitive Base Salary</p><p>• Unlimited Paid Time Off</p><p>• Participation in company stock options</p><p>• Company Sponsored Health, Dental, Vision, Long term disability insurance &amp; Short-term disability insurance</p><p>• 401(k) accounts</p><p>• Healthcare Spending Accounts</p><p>• Access to free off-site workspaces</p><p>• Flexible work schedules with approval from management, based on business needs</p><p>Additional Details</p><p>• Applicants must be currently authorized to work in the United States on a full-time basis.</p><p>• Some travel may be required.</p><p>• Location: Position is available locally in Denver, CO</p><p>• The health and safety of our employees and their families is our top priority. Due to the ongoing nature of the COVID-19 pandemic, we have decided to require vaccination as a condition of employment for any and all employees who access our Denver office. The Company will make reasonable accommodations when possible for employees who are unable to be vaccinated because of a disability, pregnancy, or sincerely held religious belief. If you need to request accommodation, please contact People Ops.</p><p>• This is a full-time salaried exempt position.</p><p>Who Should Apply</p><p>• 5+ years of Executive Assistant experience at a fast-growing startup</p><p>• Proven experience operating in fast-paced quickly changing environments</p><p>• Outstanding organizational and time management skills</p><p>• Proven experience responding quickly and prioritizing speed while staying organized</p><p>• Superior attention to detail</p><p>• High integrity with proven ability to handle sensitive matters confidentially.</p><p>• Experience with project management and holding stakeholders accountable to deadlines</p><p>• Experience managing multiple calendars</p><p>• Excellent verbal and written communication skills with established success corresponding across all levels of the internal organization, as well with external executives</p><p>• Proven ability to represent professionalism, respect, and politeness to others while under stress</p><p>• Experience with G Suite Products &amp; Slack</p><p>• Friendly, positive attitude and high energy - willingness to work with many moving pieces</p><p>Key Attributes for Success</p><p>• A resilient and entrepreneurial spirit with a growth mindset</p><p>• A true team player willing to roll up your sleeves and do what needs to be done to succeed</p><p>• Ability to work autonomously and take ownership</p><p>• Able to create, maintain and build professional relationships and rapport</p><p>• Have a sound knowledge of Executive Leadership Team (ELT) Operational Support</p><p>• Flexibility - this role will be ever-changing</p><p><b>Qualifications</b></p><p>• BA/BS degree or equivalent practical experience.</p><p>• 5+ years supporting a C-Suite Executive</p><p>• Extensive Microsoft Office including Outlook, PowerPoint and Excel, Google Docs, and Adobe Professional experience.</p><p>• Extensive G Suite experience including Mail, Sheets, Docs, Slides, Sites, etc.</p><p>• Zoom experience as well</p><p>• Ability to maintain complete confidentiality and discretion on all business matters.</p><p>• Ability to prioritize work, meet deadlines, and handle multiple projects simultaneously.</p><p>• Incredibly organized, detail-oriented, and able to prioritize multiple assignments.</p><p>• Ability to effectively communicate and collaborate with a diverse range of people and job functions.</p><p>• Prior experience organizing team events.</p><p>• Sound decision-making and critical thinking.</p><p>Salary</p><p>• Up to 75k DOE</p><p>We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training</p></div>","company":{"companyType":"Private/Established","name":"Vangst","logoUrl":"/logos/vangst-1731290886786334fb502ebdee566cc6.png"},"location":{"country":"United States","address":"Aurora, CO, USA","city":"Aurora","stateProvince":"CO"},"frontendLink":"/job-posting/vangst/executive-assistant-to-chief-executive-officer/af9e27dbe5f8b4910c36b659f3856809","title":"Executive Assistant To Chief Executive Officer","category":"Professional, Scientific, and Technical Services","hash":"af9e27dbe5f8b4910c36b659f3856809","postingUrl":"https://tarta.ai/j/u8Lifn4B_wGWf_EJ7Rlv-executive-assistant-to-chief-executive-officer-in-aurora-colorado-at-vangst","timestamp":1643027264885,"postedOn":"30+ days ago","salary":"$92k - $100k"},{"function":["Administration"],"description":"<div><p>Have you wanted to be part of the Cannabis industry? Well now is your chance! Tripp group, Prohibition's holding company, is now hiring!</p><p>We are both, the largest distributor and franchise retailer of cannabis smoking accessories in Quebec!</p><p>We are looking for ambitious and hard-working individuals who want to be part of a rapidly growing industry. Individuals who are looking for a challenge and desire an ability to make a difference in the way a company is run.</p><p>Be part of something big! Everyone on our small team has a voice and regularly contributes their thoughts on how to improve the way the business is run.</p><p>Reporting to the CEO and COO, you will be responsible for being their right hand for the holding group, TRIPP, and assisting them in various projects, including business relations, sales, and operations.</p><p><b>RESPONSIBILITIES:</b></p><p>• Greeting visitors</p><p>• Issue invoices, and other documents.</p><p>• Provide confidential administrative support including: project support, research tasks preparation of business travel &amp; seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.</p><p>• Assist in presentation and report development for Board of Director meetings</p><p>• Chain wide communication and engagement</p><p>• Project management on an executive level</p><p>• Work with Operations to help manage Top Shelf Program and chain-wide engagement</p><p>• Create and oversee performance evaluations</p><p>• Handling basic bookkeeping tasks, such as data entry.</p><p>• Filing and retrieving corporate records, documents, and reports.</p><p>• Researching and conducting data to prepare documents for review and presentation</p><p>• Helping prepare for meetings.</p><p>• Accurately recording minutes from meetings.</p><p>• Translate executive documents from English to French</p><p>• Using various software, including Microsoft Office and Sage</p><p>• Making travel arrangements for executives.</p><p>• Performing office duties that include ordering supplies</p><p>• Provide general administrative support</p><p>• Answering very few phone calls a day</p><p>• Plan for beverages, lunches, dinners, etc. for meetings as requested.</p><p>• Organize and provide oversight for corporate initiatives and celebrations as requested.</p><p>• Contribute to the preparation of events and possible participation.</p><p>• Participate in the writing presentations and communications.</p><p>• Preparing and shipping out a few online orders</p><p>• Accounts payable and receivable/ Tier one collections</p><p><b>REQUIREMENTS:</b></p><p>• Very good knowledge of French and English;</p><p>• 2 years of experience or equivalent as an assistant, coordinator and/or project manager;</p><p>• Strong interest in business, cannabis, and project management;</p><p>• Autonomy</p><p>• Ability to work in a team</p><p>• Ability to work under pressure</p><p>• Like to be creative.</p><p>__________________________________________________________________________________________________________</p><p>Vous avez toujours voulu faire partie de l'industrie du cannabis ? Eh bien, c'est maintenant votre chance ! Prohibition embauche maintenant !</p><p>Nous sommes à la fois, le plus grand distributeur et détaillant franchisé d'accessoires pour fumeurs de cannabis au Québec !</p><p>Nous sommes à la recherche de personnes ambitieuses et travailleuses qui veulent faire partie d'une industrie en pleine croissance. Des personnes qui sont à la recherche d'un défi et qui désirent faire une différence dans la façon dont une entreprise est gérée.</p><p>Faites partie de quelque chose de grand ! Chaque membre de notre petite équipe a son mot à dire et contribue régulièrement à l'amélioration de la gestion de l'entreprise.</p><p>Sous la responsabilité du CEO et du COO, vous serez leur bras droit pour le groupe holding, TRIPP, et les assisterez dans divers projets, notamment les relations commerciales, les ventes et les opérations.</p><p><b>RESPONSABILITÉS :</b></p><p>• Accueillir les visiteurs</p><p>• Émettre des factures, et autres documents.</p><p>• Fournir un soutien administratif confidentiel, notamment : soutien de projets, tâches de recherche, préparation de voyages d'affaires et d'arrangements pour des séminaires, planification de réunions, élaboration d'ordres du jour, rapprochement des dépenses et rédaction de procès-verbaux.</p><p>• Aider à l'élaboration de présentations et de rapports pour les réunions du conseil d'administration.</p><p>• Communication et engagement à l'échelle de la chaîne</p><p>• Gestion de projet à un niveau exécutif</p><p>• Travailler avec les opérations pour aider à gérer le programme Top Shelf et l'engagement à l'échelle de la chaîne.</p><p>• Créer et superviser les évaluations de performance</p><p>• Effectuer des tâches de comptabilité de base, telles que la saisie de données.</p><p>• Classer et récupérer les dossiers, documents et rapports de l'entreprise.</p><p>• Effectuer des recherches et des données pour préparer des documents à examiner et à présenter.</p><p>• Aider à préparer les réunions.</p><p>• Enregistrer avec précision les procès-verbaux des réunions.</p><p>• Traduire des documents de direction de l'anglais au français</p><p>• Utiliser divers logiciels, notamment Microsoft Office et Sage</p><p>• Organiser les déplacements des cadres.</p><p>• Effectuer des tâches de bureau, notamment commander des fournitures</p><p>• Fournir un soutien administratif général</p><p>• Répondre à quelques appels téléphoniques par jour</p><p>• Planifier les boissons, les déjeuners, les dîners, etc. pour les réunions, sur demande.</p><p>• Organiser et superviser les initiatives et les célébrations de l'entreprise, sur demande.</p><p>• Contribuer à la préparation des événements et à leur éventuelle participation.</p><p>• Participer à la rédaction de présentations et de communications.</p><p>• Préparer et expédier quelques commandes en ligne</p><p>• Comptes créditeurs et débiteurs/recouvrements de premier niveau.</p><p><b>EXIGENCES :</b></p><p>• * Très bonne connaissance du français et de l'anglais ;</p><p>• 2 ans d'expérience ou équivalent en tant qu'assistant, coordinateur et/ou chef de projet ;</p><p>• Intérêt marqué pour les affaires, le cannabis et la gestion de projet ;</p><p>• Autonomie</p><p>• Capacité à travailler en équipe</p><p>• Capacité à travailler sous pression</p><p>• Aimer être créatif.</p><p>Job Types: Full-time, Permanent</p><p>Salary: $40,000.00-$60,000.00 per year</p><p><b>Additional pay:</b></p><p>• Bonus pay</p><p>• Commission pay</p><p><b>Benefits:</b></p><p>• Casual dress</p><p>• Dental care</p><p>• Flexible schedule</p><p>• On-site parking</p><p>• Store discount</p><p>• Vision care</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p>• Monday to Friday</p><p>• No weekends</p><p><b>Application question(s):</b></p><p>• Why are you applying to be part of the PROHIBITION team?</p><p>• Do you have any experience with, or passion for, cannabis?</p><p><b>Education:</b></p><p>• Bachelor's Degree (preferred)</p><p><b>Experience:</b></p><p>• administrative assistant: 1 year (required)</p><p>• receptionist: 1 year (required)</p><p><b>Language:</b></p><p>• english and french (required)</p><p><b>Work remotely:</b></p><p>• No</p></div>","company":{"name":"PROHIBITION / INHAL'NATION"},"location":{"country":"Canada","address":"Canada"},"frontendLink":"/job-posting/prohibition-inhalnation/administrative-assistant-adjointe-administrative-cannabis-industry/0f5a32273efcd25201a4326d713ba114","title":"Administrative Assistant / Adjointe Administrative - Cannabis Industry","category":"Professional, Scientific, and Technical Services","hash":"0f5a32273efcd25201a4326d713ba114","postingUrl":"https://jobs.laimoon.com/jobs/externalview/31702713","timestamp":1642931659251,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>• 7-time Cannabis Cup winning brand seeking Executive Assistant for an exciting opportunity in the emerging cannabis industry in Michigan.</p><p>• This is a rewarding long-term career opportunity to work as part of a team of individuals that are changing the game in cannabis in Michigan and soon other states.</p><p>• We are looking for the right candidate who has strong administrative and project management experience.</p><p>• Must be able to multitask, work quickly and efficiently, and adapt to changing priorities and tasks as needed.</p><p>• We have a very fast-paced environment as we continue to grow and expand.</p><p>• Must be motivated, trustworthy, and be a team player.</p><p>• Discernment and discretion are also important qualities of someone who is a good fit for this role.</p><p>• NOTE: Please read the job description below CAREFULLY and only apply if you have the necessary experience.</p><p>• Also, the more detailed you can be with your resume, calling out your specific related experience/responsibilities, the better your chances of moving on to the interview phase.</p><p>• We are most interested in hiring team members who are willing to take the time to ensure their resume is thorough and their responses to follow up questions are detailed.</p><p>• We currently do not offer benefits but will be offering them within the next 3 months.</p><p>• About UsFounded in the suburbs of Detroit and inspired by the California ocean vibe, Afternoon Delite brings an elevated cannabis experience home to Michigan.</p><p>• When we launched our first hand-crafted from scratch, delicious cannabis edibles, and vapes in 2018, we set out to deliver one thing: the best cannabis experience, using high quality and great tasting ingredients.</p><p>• Since then weve gone on to win 7 awards, including Best Edible in the High Times Cannabis Cup twice.</p><p>• That said, it hasnt been all palm trees and sunshine.</p><p>• As an underdog in the industry, weve had countless setbacks and moments of despair where most people would have given up, but our founder, a cannabis connoisseur himself, pressed on.</p><p>• Today we bring you a family of products developed to ensure that with Afternoon Delite, a good time is right around the corner.</p><p>• So whether you are using Afternoon Delite on your vacation, or Afternoon Delite is your vacation, we hope you can feel the love and craftsmanship put into every product</p></div>","company":{"companyType":"Growth","name":"Afternoon Delite"},"location":{"country":"United States","address":"Hazel Park, MI, USA","city":"Hazel Park","stateProvince":"MI"},"frontendLink":"/job-posting/afternoon-delite/afternoon-delite-executive-assistant-senior-administrative/d4bc97753abdcf8ef163a00a08e43809","title":"Afternoon Delite: Executive Assistant, Senior Administrative...","category":"Manufacturing","hash":"d4bc97753abdcf8ef163a00a08e43809","postingUrl":"https://jobsearcher.com/j/afternoon-delite-executive-assistant-senior-administrative-assistant-cannabis-at-afternoon-delite-in-hazel-park-mi-7greL3v","timestamp":1645102684732,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>About Us-</p><p>• Located Pueblo West, Colorado - Dabble Extracts is an award-winning cannabis concentrate company working with a wide variety of clients all over Colorado. We offer a selection of high quality pure concentrates for both medical and recreational marijuana. Boasting 0-PPM (Parts Per Million) consistently in our products, ensuring the best quality product for the dispensaries who have come to trust us; and through our consumers who have come to love us. We are always working to provide dabbers with the most flavorful, the most beautiful and best tasting products on the market!</p><p><b>• Job Requirements:</b></p><p>• 1 Year Metrc Experience</p><p>• 1 Year Office Experience</p><p>• 1 Year Customer Service</p><p>• Proficient in Excel</p><p>• Organized</p><p>• Detail Oriented</p><p>• Accurate</p><p>• Consistent</p><p>• Innovative</p><p>• Adaptable</p><p>• Multi-tasking Skills</p><p>• Strong Computer Skills</p><p>• Strong Quickbooks Skills</p><p>• • On a daily basis, the Office Assistant will assist in all incoming and outgoing material through multiple databases including Metrc. The Office Assistant will assist in all aspects of maintaining the office which will often include: Filing, scanning, customer service phone calls, and emails, billing, data entry, and being willing to accomplish any tasks necessary to get the job done. All of these areas require much attention to detail and high-quality effort. The Office Assistant must be able to work independently as well as able to work closely with a team. This position requires strong experience in all areas described above. Please don’t apply if you do not have the experience requested.</p><p>• Looking for self-motivated, innovative, organized, and positive applicants to add to our team! We do offer health benefits for eligible employees. Must be reliable and able to be at work on time every day. Must be willing to work part-time and able to cover the day shift the night shift (12:30pm-6:30pm) as needed. Will not accept applicants looking for part-time work. Please do not call the company for a response to your resume, we will contact you if interested.</p><p>Job Types: Part-time, Temporary</p><p>Pay: $14.00 - $16.00 per hour</p><p><b>Schedule:</b></p><p>• Monday to Friday</p><p>• Night shift</p><p><b>Education:</b></p><p>• Associate (Preferred)</p><p><b>Experience:</b></p><p>• Administrative Assistants &amp; Receptionists: 1 year (Preferred)</p><p>• Customer service: 1 year (Preferred)</p><p>• Metrc: 1 year (Required)</p><p><b>License/Certification:</b></p><p>• MED Badge (Required)</p><p>Work Location: One location</p></div>","company":{"name":"Dabble Extracts"},"location":{"country":"United States","address":"Pueblo, CO, USA","city":"Pueblo","stateProvince":"CO"},"frontendLink":"/job-posting/dabble-extracts/office-assistant-metrc-med-badge-reqd/6d34b2dc78d61a253a96910c80025022","title":"Office Assistant - Metrc - MED Badge Req'd","category":"Retail","hash":"6d34b2dc78d61a253a96910c80025022","postingUrl":"https://www.jobilize.com/job/us-co-pueblo-office-assistant-metrc-med-badge-req-d-dabble-extracts","timestamp":1648215834365,"postedOn":"30+ days ago"},{"function":["Cultivation"],"description":"<div><p>• The Regulated Processing Associate is primarily responsible for high-volume quality control in a warehouse environment, packaging and labeling of ready-to-use cannabis products in preparation for shipping to multiple retail facilities.</p><p>• The Regulated Processing Associate conducts day-to-day operations within the Processing Center, including detailed trimming and weighing of cannabis to confirm quality of product.</p><p>• Additionally, the Regulated Processing Associate monitors contaminants, sanitizes and adheres to company policy/industry regulations.</p><p>• Full Time and Part Time positions are available!</p><p>• Essential Duties and Responsibilities</p><p>• Maintain a friendly, courteous and compassionate demeanor at all times</p><p>• Adhere to company mission statement and core values, while maintaining high ethical standards and professionalism</p><p>• Preserve product quality; able to monitor contaminants and take appropriate action to correct quality issues</p><p>• Abide by product handling procedures, including company safety and health policies/regulatory agency compliance</p><p>• Maintain cleanliness and organization of facility by stocking processing supplies, sweeping, mopping and sanitizing restrooms</p><p>• Maintain cleanliness and organization of processing storage areas, office and supplies</p><p>• Verify accuracy of product displayed in POS (correct product, quantity and/or weight)</p><p>• Authenticate correct use of MED-required packaging and labeling in accordance with company policy</p><p>• Adhere to security protocol and promote safety for patrons, patients and other Team Members</p><p>• Fill all time during scheduled shifts with productive activity, including cleaning, stocking, cross-training, organizing or completing y other tasks to contribute to company success</p><p>• Maintain personal hygiene to ensure safe interaction with patrons, product and other Team Members</p><p>• All other job duties as assigned</p><p>• High School diploma or General Education Development (GED) required</p><p>• Associate or Bachelor's degree in any field preferred</p><p>• Must maintain current knowledge and adhere to all policy and regulations of the Colorado Marijuana Enforcement Division (MED); Colorado Department of Public Health and Environment (CDPHE), and Health Insurance Portability and Accountability Act (HIPAA), and TGS Management</p><p>• Required Skills &amp; Experience</p><p>• Excellent computer, mathematical, language and reasoning skills</p><p>• Bilingual skills a plus</p><p>• Preferred Skills &amp; Experience</p><p>• Knowledge of Colorado marijuana laws, MED regulations, and CDPHE requirements; Previous marijuana industry experience preferred with priority given to candidates with experience in CO licensed facilities</p><p>• Retail, operations and/or sales experience a plus</p><p>• Must be able to individually lift up to 25 lbs</p><p>• Must be able to sit, stand, stoop, crouch, reach and lift for long periods of time</p><p>• Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions</p><p>• Must be able to work in retail, manufacturing, or production facilities with moderate to loud noise level and changing working conditions.</p><p>• May require use of safety equipment or Personal Protective Equipment (PPE), as needed</p><p>• Must be able to acquire MED Support badge ($150 Fee to State of CO) prior to beginning employment</p><p>• TGS Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics</p></div>","company":{"companyType":"Private/Established","name":"TGS Management","logoUrl":"/logos/tgs-management-99566c01a90de01f6b7dc3cfc39c891c.png"},"location":{"country":"United States","address":"Denver, CO, USA","city":"Denver","stateProvince":"CO"},"frontendLink":"/job-posting/tgs-management/trim-center-associate/5fa872e70583a9ad6827d212401ddf96","title":"Trim Center Associate","category":"Financial Services","hash":"5fa872e70583a9ad6827d212401ddf96","postingUrl":"https://jobsearcher.com/j/trim-center-associate-at-tgs-management-in-denver-co-V8kXJbA","timestamp":1646655417099,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$57k","salaryEnd":"$93k","currency":"US","source":"Salary.com","position":"Executive Administrator","type":"per year","url":"https://www.salary.com/research/salary/listing/executive-administrator-salary/boston-ma"},{"salaryStart":"$32k","salaryEnd":"$70k","currency":"US","source":"ZipRecruiter","position":"Executive Administrator","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Executive-Administrator-Salary-in-Worcester,MA"},{"salaryStart":"$43k","salaryEnd":"$93k","currency":"US","source":"Glassdoor","position":"Executive Administrator","type":"per year","url":"https://www.glassdoor.com/Salaries/boston-executive-administrator-salary-SRCH_IL.0,6_IM109_KO7,30.htm"}],"function":["Administration"],"description":"<div><p>MariMed is looking for a senior-level Executive Administrator to support the executive team at a dynamic, fast-growing cannabis company focused on delivering health and wellness solutions to our patients and customers.</p><p>The ideal candidate will be highly dependable, exceedingly well organized, flexible and enjoy the administrative challenges of supporting high level executives in a fast-paced environment. The ability to interact with staff at all levels, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Exceptional written and verbal communication skills, strong independent decision-making ability and attention to detail are critically important. Additionally, the person in this role will need to be familiar with the company’s operations and procedures.</p><p><b>Responsibilities:</b></p><p>• Keep abreast of business objectives, policies, standards, procedures</p><p>• Act as liaison to maximize executive’s focus on priorities</p><p>• Assist executive with creation and maintenance of company presentations materials</p><p>• Review and summarize select reports and documents; prepare background documents and outgoing mail as necessary</p><p>• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner</p><p>• Compose correspondence, proofread and edit executives' work products such as letters, presentations, proposals, contracts, agreements</p><p>• Draft revise internal and external communications, press releases &amp; presentations</p><p>• Professionally handle and track highly confidential materials</p><p>• Calendar and scheduling management</p><p>• Plan, coordinate, and facilitate on-site and off-site meetings and executive-sponsored events</p><p>• Arrange travel schedule and reservations for executives, as well as manage expense reports</p><p>• Other duties assigned</p><p><b>Experience and Qualifications:</b></p><p>• 2-5 years’ experience in a fast-paced environment supporting senior executives</p><p>• Bachelor's degree preferred</p><p>• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook</p><p>• Experience assisting executive with the creation and editing of presentations and reports within PowerPoint, Excel or other MS Office products</p><p>• Exceptional written and verbal communication skills</p><p>• Experience successfully creating and/or modifying processes</p><p>• Professionalism, integrity and discretion in handling confidential information</p><p><b>We are looking for people who have:</b></p><p>• Excellent organization, planning and time management skills, with the ability to multi-task</p><p>• Ability to prioritize work and deadlines, as well as adapt to shifting priorities as needed</p><p>• Curiosity and creative problem-solving skills</p><p>• Willingness to take on new tasks and projects</p><p>• Good judgement – know when to escalate and when to take ownership</p><p>• Capability to react with appropriate levels of urgency to situations that require quick response</p><p>• Ability to remain calm under pressure or ambiguity</p><p>• Collaborative approach to building work relationships</p><p>• Passion for learning and personal development</p><p><b>About the Company:</b></p><p>MariMed is a publicly traded company, which is a multi-state cannabis operator, and is dedicated to improving the health and wellness of people through the use of cannabinoids and cannabis products. The Company develops, owns, and manages seed to sale state-licensed cannabis facilities, which are models of excellence in horticultural principles, cannabis cultivation, cannabis-infused products, and dispensary operations</p></div>","company":{"website":"marimedinc.com","companyType":"Public/Growth","name":"MariMed, Inc.","logoUrl":"/logos/marimed-inc-eca7e3abe72a26964eb12216c8de824c.jpeg"},"location":{"country":"United States","address":"Norwood, MA, USA","city":"Norwood","stateProvince":"MA"},"frontendLink":"/job-posting/marimed-inc/executive-administrator/2445a9e57a6a75e319553248e097d854","title":"Executive Administrator","category":"Agriculture & Farming","hash":"2445a9e57a6a75e319553248e097d854","postingUrl":"https://www.linkedin.com/jobs/view/executive-administrator-at-marimed-inc-2909948230","timestamp":1644327713871,"postedOn":"30+ days ago","salary":"$57k - $93k"},{"function":["Administration"],"description":"<div><p><b>Job Description</b></p><p>We are seeking an Office Administration to join our team! You will perform clerical and administrative functions in order to drive company success.</p><p><b>Responsibilities:</b></p><p>Answer inbound telephone calls</p><p>Develop and implement organized filing systems</p><p>Some A/R bookkeeping, preparing invoices to customers</p><p>Tracking cannabis inventory in AlCann Trace</p><p>Perform all other office tasks</p><p><b>Qualifications:</b></p><p>Previous experience in office administration or other related fields</p><p>Ability to prioritize and multitask</p><p>Excellent written and verbal communication skills</p><p>Strong attention to detail</p><p>​Strong organizational skills</p><p>QuickBooks Online an asset</p></div>","company":{"name":"Lowbanks Grow"},"location":{"country":"Canada","address":"Dunnville, ON","city":"Dunnville","stateProvince":"ON"},"frontendLink":"/job-posting/lowbanks-grow/office-administration/775b811c15f3fec3a50581c16eacae29","title":"Office Administration","category":"Agriculture & Farming","hash":"775b811c15f3fec3a50581c16eacae29","postingUrl":"https://en-ca.whatjobs.com/jobs/Office-Administration/Dunnville/26183185","timestamp":1647260712501,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$27k","salaryEnd":"$54k","currency":"US","source":"ZipRecruiter","position":"Part Time Office Manager","type":"per year","url":"https://www.ziprecruiter.com/Salaries/How-Much-Does-a-Part-Time-Office-Manager-Make-a-Year-in-Boston,MA"},{"salaryStart":"$21k","salaryEnd":"$55k","currency":"US","source":"Glassdoor","position":"Part Time Office Assistant","type":"per year","url":"https://www.glassdoor.com/Salaries/boston-part-time-office-assistant-salary-SRCH_IL.0,6_IM109_KO7,33.htm"}],"function":["Administration"],"description":"<div><p>Looking for a Roslindale (or very close by) local to be available for a few hours a week for office management type tasks.</p><p>We're an awesome local company that needs some help with basic office management. This person needs to be HIGHLY trustworthy, able to lift at least 20lbs, and be very organized and reliable</p><p>This is an ideal role for any graduate students or locals working in gig jobs as it can be done alongside those.</p><p>If you're interested, in addition to applying here, you can fill out this form for us to get in touch: https://forms.gle/MT9rMkP3syGZmKxq5</p><p>If you know anyone who might be a good fit, please share!</p><p>Job Type: Part-time</p><p>Pay: $15.00 - $25.00 per hour</p><p><b>Benefits:</b></p><p>• Flexible schedule</p><p><b>COVID-19 considerations:</b></p><p>Extremely covid safe. Vaccinations are required, and masks are required on-site (can be provided by us).</p><p><b>Ability to commute/relocate:</b></p><p>• Roslindale, MA 02131: Reliably commute or planning to relocate before starting work (Required)</p><p><b>Education:</b></p><p>• Associate (Preferred)</p><p><b>Experience:</b></p><p>• Organizational: 1 year (Preferred)</p><p>• Administrative experience: 1 year (Preferred)</p><p><b>Language:</b></p><p>• English (Required)</p><p>Work Location: One location</p></div>","company":{"companyType":"Private/Startup","name":"Ardent Cannabis","logoUrl":"/logos/ardent-cannabis-a4753208b632db8f4993b426fe34baef.jpeg"},"location":{"country":"United States","address":"Boston, MA, USA","city":"Boston","stateProvince":"MA"},"frontendLink":"/job-posting/ardent-cannabis/part-time-office-manager/340f608ce25071ee50270ee2b0bf48ad","title":"Part-time Office Manager","category":"Medical & Healthcare","hash":"340f608ce25071ee50270ee2b0bf48ad","postingUrl":"https://www.salary.com/job/ardent-cannabis/part-time-office-manager/j202201310633544338315","timestamp":1643811841673,"postedOn":"30+ days ago","salary":"$27k - $54k"},{"function":["Administration"],"description":"<div><p>We are looking for a Facilities Coordinator for our Homestead, Fl. Facility. You will maintain Curaleaf’s facility services by organizing faclitiy and office operations and procedures; welcoming guests to our lab, assisting with visitors and cleaners, monitoring clerical functions, receive deliveries, coordination of additional activities as needed, daily assistance with FedEx, UPS and USPS mailings. Ultimately, the Coordinator should be a welcoming representative of our facility who helps to improve Curaleaf’s procedures and day-to-day operation.</p><p><b>Responsibilities:</b></p><p>• General administrative duties within a manufacturing environment</p><p>• Work on general and special projects for the management team</p><p>• Provide widespread support to visitors including escort as required</p><p>• Answer all incoming general phone calls and route accordingly</p><p>• Provide administrative support and help throughout the organization as needed</p><p>• Mail, filing systems, ordering office equipment/supplies</p><p>• Maintain employee information/lists/calendars</p><p>• Scheduling and coordinating meetings/appointments and conference calls</p><p>• Recording notes and meeting minutes as needed</p><p>• Crafting and sending out facility-wide electronic notices</p><p>• Update and/or enforce and maintain general office procedures</p><p>• Responsible for petty cash transactions</p><p>• Coordinates and supports various employee engagement events</p><p>• Maintains a pleasant disposition when greeting visitors, guests, and members of the Curaleaf team</p><p>• Plan events for the facility</p><p>• Assist with all HR-related tasks</p><p>• Onboarding process for new hires, preparing for official orientation, set up space and equipment for new hires</p><p>• Data entry/data management</p><p>• Prepare meeting materials and assist with the development of PowerPoint, Adobe, and Microsoft Word presentations</p><p>• Ensure Kitchenette and Breakroom supplies are stocked</p><p>• Perform all other duties as assigned</p><p><b>Requirements:</b></p><p>• High School education (college preferred)</p><p>• Proven 2-3 years of administrative experience</p><p>• Experience working in a manufacturing environment preferred</p><p>• Knowledge of MS Office (Word, Excel, PowerPoint)</p><p>• Hands on experience with office machines (e.g. printers, multi-line phone system)</p><p>• Attention to detail and problem-solving skills.</p><p>• Excellent written and verbal communication skills</p><p>• Must be at least 21 years of age</p><p>• Subject to background check per state cannabis regulations</p><p>Curaleaf is an Equal Opportunity Employer</p></div>","company":{"website":"curaleaf.com","companyType":"Public/Established","name":"Curaleaf","logoUrl":"/logos/curaleaf-e964a68a22b3f5813a0d31bcd66e1d36.jpeg"},"location":{"country":"United States","address":"Homestead, FL, USA","city":"Homestead","stateProvince":"FL"},"frontendLink":"/job-posting/curaleaf/facilities-coordinator-administrative-assistant/e5b7bf600f29ea37e7146267068d35b1","title":"Facilities Coordinator - Administrative Assistant","category":"Agriculture & Farming","hash":"e5b7bf600f29ea37e7146267068d35b1","postingUrl":"https://boards.greenhouse.io/curaleaf/jobs/6073763002","timestamp":1650462053904,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>Position: Cannabis Office Admin[FULL TIME| WEEKLY PAY]</p><p>Grassroots Staffing is Hiring! We are staffing for a California licensed cannabis manufacturing and distribution company located in Santa Cruz, California. As a vertically integrated company, we manufacture and distribute a full suite of branded cannabis products, focusing on concentrates</p><p>As an ideal candidate, you will have exceptional communication, analytical, and organizational skills.</p><p>You are preferred to have experience in the cannabis and/or a related fields including Food &amp; Beverage, Wine &amp; Spirits, Gourmet Food, Cigars &amp; Tobacco, and will work closely with the lab technicians, packaging specialists, visitors, and all management within the company.</p><p>You will be primarily assisting the The co-founder-CEO as well as working in compliance/operations/administration. We are looking for a responsible person to perform a variety of administrative and clerical tasks.</p><p>Duties of the job include providing support to our co-founders assisting in daily office needs and managing our company’s general administrative/operational/compliance activities.</p><p>The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.</p><p><b>Job</b></p><p><b>Requirements:</b></p><p>At least 21 years old</p><p>Must have at least entry-level knowledge of cannabis, related vocabulary and products offered.</p><p>Must be able to sit for extended periods of time, use hands and fingers for data entry for 8 hours or more, some lifting, squatting, bending, some pushing and pulling.</p><p><b>Job Expectations:</b></p><p><b>You will assist with:</b></p><p>Billing and invoicing, expense reports, and processing payments</p><p>Purchasing supplies for the day to day operations of facility</p><p>Preparing veries, working with sales team</p><p>Work regarding inventory management, operations, and compliance</p><p>Use a database to track inventory, procedures, or documents, maintaining a system that includes API's using State required METRC software.</p><p>Month end reporting, inventory cycle counts, and reconciliation</p><p>Record and collection of necessary taxes for various state and city agencies.</p><p>Performing reconciliations in the inventory management system, including providing accurate notes on steps taken in investigations.</p><p>Evaluate, improve, and establish SOPs that align with best practices.</p><p>Compliance: following the rules, regulations, policies, and procedures of company, Local authorities, and State so to not negatively affect the company .</p><p>Develop current Quality Control (SOP) and department to establish policies and protocols according to regulatory requirements.</p><p>Operate with a high level of professionalism and integrity, including dealing with confidential information.</p><p><b>Desired skills and experience:</b></p><p><b>Desired Skill Set:</b></p><p>Must be proficient in Dropbox and Microsoft Office, especially Excel</p><p>Clear communicator, meticulous and detail oriented</p><p>Prior experience in an office environment</p><p>Experience working for a cannabis company</p><p>Experience in developing, documenting, and implementing systems and processes</p><p>Comfortable working in a quickly evolving startup environment</p><p>Ability to work in a fast-paced environment, manage high stress situations, and to be flexible and adaptable when a situation requires it</p><p>Excellent communication skills and leadership both verbally and through written media</p><p>Able to learn quickly and retain information easily</p><p>Been responsible for product compliance with Federal and State regulatory requirements as well as ensuring compliance with Corporate, Health, Safety, Sanitation, Quality, and other regulations</p><p>Highly motivated, self-directed, innovative, and able to work independently or among teams with keen judgment, common sense and resourcefulness</p><p>Possesses a high level of critical thinking skills</p><p>The above requirements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, and this job description may be amended</p><p>Job Type: Full-time</p><p>Pay: $23.50 per hour</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p>• Overtime</p><p>• Weekend availability</p><p><b>Work Location:</b></p><p>One location</p></div>","company":{"name":"Grassroots Staffing Group"},"location":{"country":"United States","address":"Santa Cruz, CA, USA","city":"Santa Cruz","stateProvince":"CA"},"frontendLink":"/job-posting/grassroots-staffing-group/cannabis-office-admin/18cc84bbf5b397aee7ee1d618f1608fe","title":"Cannabis Office Admin","category":"Manufacturing","hash":"18cc84bbf5b397aee7ee1d618f1608fe","postingUrl":"https://www.learn4good.com/jobs/santa-cruz/california/administrative/919934689/e/","timestamp":1643027376727,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$39k","salaryEnd":"$81k","currency":"US","source":"Monster","position":"Business Office Manager","type":"per year","url":"https://www.monster.com/salary/q-business-office-manager-l-dublin-oh"},{"salaryStart":"$19k","salaryEnd":"$35k","currency":"US","source":"ZipRecruiter","position":"Church Office Administrator","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Church-Office-Administrator-Salary--in-Ohio"},{"salaryStart":"$37k","salaryEnd":"$76k","currency":"US","source":"Glassdoor","position":"Business Office Manager","type":"per year","url":"https://www.glassdoor.com/Salaries/columbus-business-office-manager-salary-SRCH_IL.0,8_IM196_KO9,32.htm"}],"function":["Administration"],"description":"<div><p>Head Office Administrator for Cannabis HUB and Partnership programs</p><p>Head Office Administrator for Cannabis HUB and Partnership programs The Head Office administrator directs traffic for interested participants and has a deep knowledge of all programs running through the office. They will also coordinate community events and develop relationships with leaders in the local market, encouraging partnerships through offering facility usage and programmatic opportunities. The Administrators support functions include assisting with event coordination; distribution of correspondence, ensuring outfacing material is updated and accurate, and maintaining records and company payments.</p><p>Reports to: VP of CCC training</p><p><b>Directly Supervises:</b></p><p>Major Duties (essential functions)</p><p>Database Management: Maintain databases and track data using a variety of systems, from Excel, Word, and use data to send out mail, merge documents, create labels, and run generic reports.</p><p>Public Relations: Basic social media updates: Fielding phone calls, Respond to general email inquiries and update the calendar with upcoming events.</p><p>Administrative Support and Coordination: Organize work files and information for meetings including minutes. Take notes at meetings as needed, set up files for sponsored events, make nametags, set up catering, and space reservations</p><p>Lead the front office staff with clerical tasks including ordering items for different programs, bill payment management, fielding incoming calls, and aiding directors and coordinators</p><p>Outgoing mail and faxes. Complete tasks by using basic office machines, such as, computers, fax machine, and copier.</p><p>Reaches out to community partners to host events or meetings in the Columbus building</p><p>Organizes all databases and maintain records for easy and efficient access</p><p>Reaches out to licensees, educational institutions, and clients about program offerings</p><p>Work with Harrington Institutes Coordinators to schedule tours in different markets Technical admin: providing basic technical support with cannabis hub programming Post program admin work Harrington Institute: making sure certificates of completion are distributed, and follow up with students when necessary, etc.</p><p><b>Other duties as assigned Qualifications:</b></p><p>2-3 years, professional responsibility for program management</p><p>Skilled with online CRM database</p><p>Exceptional interpersonal and communication skills; able to interact effectively and collaboratively with diverse constituencies including instructional faculty and across a wide- variety of socio-economic, racialethnic, and religious backgrounds, and nationalities</p><p>Ability to utilize Microsoft Office products and social media tools effectively Ability to work some evenings and weekends</p><p>Effective time management and organizational skills</p><p>Contribute positively to a collaborative working environment</p><p>Self-motivated and energetic and able to work independently, accept responsibility with limited supervision; and manage multiple tasks to completion</p><p>Willingness to take ownership of initiatives to modify and improve procedures</p><p>Note taking must be impeccable.</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.00 per hour</p><p><b>Benefits:</b></p><p>• Health insurance</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p><b>Ability to commute/relocate:</b></p><p>• Columbus, OH 43206: Reliably commute or planning to relocate before starting work (Preferred)</p><p><b>Education:</b></p><p>• High school or equivalent (Preferred)</p><p><b>Experience:</b></p><p>• Microsoft Office: 1 year (Preferred)</p><p>• Administrative experience: 1 year (Preferred)</p><p>Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Cleveland School of Cannabis","logoUrl":"/logos/cleveland-school-of-cannabis-f925662c9a8df26424562216070c081d.jpeg"},"location":{"country":"United States","address":"Dublin, OH, USA","city":"Dublin","stateProvince":"OH"},"frontendLink":"/job-posting/cleveland-school-of-cannabis/head-office-administrator/fb5db4a0f44362271c7a10a374e1370b","title":"Head Office Administrator","category":"Medical & Healthcare","hash":"fb5db4a0f44362271c7a10a374e1370b","postingUrl":"https://dublin-oh.geebo.com/jobs-online/view/id/1076530650-head-office-administrator-/","timestamp":1643547094094,"postedOn":"30+ days ago","salary":"$39k - $81k"},{"function":["Administration"],"description":"<div><p>Department: Accounting Location: Buchanan, MI Status: Full-Time Reports To: Financial Operations Specialist Job Classification: Non-Exempt/Hourly Redbud Roots, Inc. believes you should pursue what inspires you. It is the talent, skill, and passion that everyone brings that truly makes our company what it is. Our organization is committed to fostering a work culture that stimulates performance collaboration, and innovation, where diversity, recognition, and work-life balance play an important role. If you are passionate about helping people, please explore jobs with Redbud Roots, Inc. and discover opportunities to pursue what inspires you. JOB SUMMARY The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to facilities and management. Essential Job Duties and Responsibilities: Oversees telephone services, email correspondence, and mail distribution. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Maintains office supplies and coordinates maintenance of office equipment. Maintains records, documentation, and files. Order office supplies as needed. Performs other duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Ability to accurately sort, count, and verify items received. Excellent time management skills with a proven ability to meet deadlines. Strong supervisory and leadership skills. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Basic understanding of how to operate standard business equipment. Proficient with Microsoft Office Suite or related software. Education and Experiences: High school diploma or equivalent required; Associate degree in office administration or related field preferred. At least three years of administrative and clerical experience required. State motor vehicle operator’s permit for operation of forklift highly preferred. Be at least 21 years of age. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times. Must be able to bend, lift, stretch and kneel. Must be able to perform work in a variety of weather conditions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Redbud Roots, Inc./FMFL Facilities, LLC is an Equal Opportunity Employer Redbud Roots, Inc./FMFL Facilities, LLC provides equal employment opportunities to all employees and applicants, and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, veteran status or any other status protected by federal, state, or local laws. Job Type: Full-time Pay: From $15.00 per hour Benefits: Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday Ability to commute/relocate: Buchanan, MI 49107: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): Are you 21 years or older? Education: High school or equivalent (Preferred) Experience: Clerical: 3 years (Required) Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Redbud Roots Inc.","logoUrl":"/logos/redbud-roots-6cbcca3523304a42f154e628fa876b2a.png"},"location":{"country":"United States","address":"Buchanan, MI, USA","city":"Buchanan","stateProvince":"MI"},"frontendLink":"/job-posting/redbud-roots-inc/cannabis-office-administrator/e017f061b34ca9cd7aaa91d95b461527","title":"Cannabis Office Administrator","category":"Medical & Healthcare","hash":"e017f061b34ca9cd7aaa91d95b461527","postingUrl":"https://www.recruit.net/job/office-administrator-jobs/6B8724DFC2FE94B9","timestamp":1645884752172,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$34k","salaryEnd":"$53k","currency":"US","source":"Salary.com","position":"Office Administrator","type":"per year","url":"https://www.salary.com/research/salary/listing/office-administrator-salary/phoenix-az"},{"salaryStart":"$14","salaryEnd":"$24","currency":"US","source":"Payscale","position":"Office Administrator","type":"per hour","url":"https://www.payscale.com/research/US/Job=Office_Administrator/Hourly_Rate/0d532ced/Phoenix-AZ-Office-Administration"},{"salaryStart":"$33k","salaryEnd":"$83k","currency":"US","source":"ZipRecruiter","position":"Law Office Manager","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Law-Office-Manager-Salary--in-Arizona"}],"function":["Administration"],"description":"<div><p>• This position also serves as the liaison and coordinator for upper administration.</p><p>• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure requirements of this position can be fully met.</p><p>• Due to the nature of our business, it is advocated that when representing Trulieve that our professionalism meets the needs of the medical patient base that we respectively serve.</p><p>• To uniformly align with the organization, an individual must be able to provide a level of communication that aligns respectively with the diversification of our patients which may exhibit opportunities to assess the situation and apply meaningful service.</p><p>• In addition, must be able to quickly identify and insert additional support where needed to deescalate situations without compromising Trulieve's objective in serving our patient base with excellent customer service.</p><p>• WORK SCHEDULE: 40+ hours weekly with flexible hours depending on business needs.</p><p>• Must be available to work occasional evenings, weekends and holidays.</p><p>• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.</p><p>• This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Phoenix, AZ, USA","city":"Phoenix","stateProvince":"AZ"},"frontendLink":"/job-posting/trulieve-cannabis/cultivation-office-administrator/14c3e5e6f17403e7aa4cc3e04e7b69ba","title":"Cultivation Office Administrator","category":"Medical & Healthcare","hash":"14c3e5e6f17403e7aa4cc3e04e7b69ba","postingUrl":"https://jobsearcher.com/j/cultivation-office-administrator-at-trulieve-cannabis-in-phoenix-az-DLYo3g2","timestamp":1648136155179,"postedOn":"30+ days ago","salary":"$34k - $53k"},{"function":["Administration"],"description":"<div><p>• Department: Accounting Location: Buchanan, MI Status: Full-Time Reports To: Financial Operations Specialist Job Classification: Non-Exempt/Hourly Redbud Roots, Inc. believes you should pursue what inspires you.</p><p>• It is the talent, skill, and passion that everyone brings that truly makes our company what it is.</p><p>• Our organization is committed to fostering a work culture that stimulates performance, collaboration, and innovation, where diversity, recognition, and work-life balance play an important role.</p><p>• If you are passionate about helping people, please explore jobs with Redbud Roots, Inc. and discover opportunities to pursue what inspires you.</p><p>• JOB SUMMARY The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to facilities and management.</p><p>• Essential Job Duties and Responsibilities: Oversees telephone services, email correspondence, and mail distribution.</p><p>• Welcomes and directs visitors and clients.</p><p>• Maintains filing systems as assigned.</p><p>• Responds to and resolves administrative inquiries and questions.</p><p>• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.</p><p>• Maintains office supplies and coordinates maintenance of office equipment.</p><p>• Maintains records, documentation, and files.</p><p>• Order office supplies as needed.</p><p>• Performs other duties as assigned.</p><p>• Required Skills/Abilities: Excellent verbal and written communication skills.</p><p>• Excellent organizational skills and attention to detail.</p><p>• Ability to accurately sort, count, and verify items received.</p><p>• Excellent time management skills with a proven ability to meet deadlines.</p><p>• Strong supervisory and leadership skills.</p><p>• Ability to prioritize tasks and to delegate them when appropriate.</p><p>• Ability to function well in a high-paced and at times stressful environment.</p><p>• Basic understanding of how to operate standard business equipment.</p><p>• Proficient with Microsoft Office Suite or related software.</p><p>• Education and Experiences: High school diploma or equivalent required; Associate degree in office administration or related field preferred.</p><p>• At least three years of administrative and clerical experience required.</p><p>• State motor vehicle operator’s permit for operation of forklift highly preferred.</p><p>• Be at least 21 years of age.</p><p>• Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.</p><p>• Must be able to lift up to 25 pounds at times.</p><p>• Must be able to bend, lift, stretch and kneel.</p><p>• Must be able to perform work in a variety of weather conditions.</p><p>• Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.</p><p>• Duties, responsibilities, and activities may change at any time with or without notice.</p><p>• Redbud Roots, Inc./FMFL Facilities, LLC is an Equal Opportunity Employer Redbud Roots, Inc./FMFL Facilities, LLC provides equal employment opportunities to all employees and applicants, and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, veteran status or any other status protected by federal, state, or local laws.</p><p>• Education: High school or equivalent (Preferred) Experience: Clerical: 3 years (Required) Work Location: One location</p></div>","company":{"companyType":"Private/Growth","name":"Redbud Roots Inc","logoUrl":"/logos/redbud-roots-6cbcca3523304a42f154e628fa876b2a.png"},"location":{"country":"United States","address":"St Joseph, MI, USA","city":"St Joseph","stateProvince":"MI"},"frontendLink":"/job-posting/redbud-roots-inc/cannabis-office-administrator/d17006e09ff139ac4f8c2581467e5d7e","title":"Cannabis Office Administrator","category":"Medical & Healthcare","hash":"d17006e09ff139ac4f8c2581467e5d7e","postingUrl":"https://jobsearcher.com/j/cannabis-office-administrator-at-redbud-roots-inc-in-st-joseph-county-mi-davnk2L","timestamp":1648306346245,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p><b>About Us:</b></p><p>Indigenous Bloom is a dynamic company that is centered on family and community. We operate retail cannabis stores throughout BC and have plans to open facilities all across Canada. We are looking for an Office Administrator to join our team in our casual work environment. We are a small department of a fast-growing company so there are always new challenges to keep you engaged.</p><p><b>Job Description:</b></p><p>Responsible for assisting with all areas of the accounting cycle. The right candidate will have previous accounting experience or a strong accounting education and be a dynamic team player willing to learn and help out where needed.</p><p><b>Job Expectations:</b></p><p>· Data entry, filing, and other administrative duties as needed</p><p>· Enter sales data from POS system</p><p>· Enter invoices and expenses</p><p>· Ensure all expenses are coded to the correct location or inter-company account.</p><p>· Process approved invoice payments</p><p>· Month end reporting and balancing</p><p>· Maintain bank account records; reconcile bank accounts and balances cheque books</p><p>· Maintain an orderly accounting filing system</p><p><b>Job Qualifications:</b></p><p>· Able to multi-task and meet various deadlines</p><p>· Ability to maintain multiple bookkeeping files</p><p>· Experience with accounting and payroll software</p><p>· Demonstrate attention to detail</p><p>· Effective and professional communication skills</p><p>· Excellent organizational skills</p><p>· Advanced working knowledge of Microsoft Word, Excel, Outlook</p><p>· Excellent problem-solving and critical thinking skills</p><p>· Ability to work independently</p><p>· Team player with the commitment to grow in a blooming cannabis company!</p><p>Job Type: Full-time</p><p>Salary: $23.00-$25.00 per hour</p><p><b>Benefits:</b></p><p>- Dental care</p><p>- Extended health care</p><p><b>Schedule:</b></p><p>- 8 hour shift</p><p>Hiring Insights</p><p>Hiring 1 candidate for this role</p><p>Job activity</p><p>Posted today</p></div>","company":{"name":"Indigenous Bloom"},"location":{"country":"Canada","address":"Kelowna, BC","city":"Kelowna","stateProvince":"BC"},"frontendLink":"/job-posting/indigenous-bloom/office-administrator-w-662/37dd2a93f8225f7b23f98f14dd4465c7","title":"Office Administrator [W-662]","category":"Agriculture & Farming","hash":"37dd2a93f8225f7b23f98f14dd4465c7","postingUrl":"https://www.kitjob.ca/job/24521782/office-administrator-w-662-kelowna/","timestamp":1646487914959,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>Why Join Hybrid Infusions?</p><p>Are you passionate, ambitious, and hardworking with great Administration experience? Hybrid Infusions is the right place to share your vision and experience and is a superb work environment. As an Equal Opportunity Employer, Hybrid Infusions is a dynamic, fast-paced start-up company in the Cannabis Sector located in Edmonton.</p><p>We are currently looking for an Executive / Personal Assistant (Operations Coordinator / Personal Assistant) to join our fast-growing team. We offer flexible working hours and a casual environment.</p><p>Position Description</p><p>The Executive / Personal Assistant (Operations Coordinator / Personal Assistant) helps the CEO and COO with personal tasks as well as assisting with office work. The ideal Executive / Personal Assistant (Operations Coordinator / Personal Assistant) will handle confidential information in a responsible and accurate manner and enjoys engaging and collaborating with a team to help foster a culture of fun and efficiency.</p><p>Job Responsibilities</p><p>o Assist in day-to-day operations of the facility.</p><p>o Learn and maintain knowledge of all applicable cannabis legislation.</p><p>o Coordinate office activities and operations to secure efficiency and compliance to company policies.</p><p>o Run errands as requested.</p><p>o Assist with personal tasks to improve CEO and COO’s efficiency such as bringing coffee, picking up groceries, and other tasks which allow our Executives to better focus on their critical work.</p><p>o Type correspondences.</p><p>o Help maintain office facilities.</p><p>o Prepare agendas, take detailed notes, review, and organize materials for meetings as required.</p><p>o Produce high quality reports, presentations, and correspondences.</p><p>o Coordinate necessary paperwork with partners (e.g. legal, financial, real estate, insurance).</p><p>o Maintain a well-organized environment to enable success.</p><p>o Build relationships and communicate effectively with managers and stakeholders.</p><p>o Screen incoming calls, monitors email and maintain the highest standards of professional integrity when representing the company in discussions.</p><p>o Act as a first point of contact: greet those coming in the door, answer phone calls, portray a professional environment.</p><p>o Manage calendars and diaries, organize meetings and appointments. Controls access to the CEO and COO.</p><p>o Review all inbound mail and packages.</p><p>o Execute outbound mailing.</p><p>o Other duties as assigned.</p><p><b>Skill Requirements</b></p><p>o Unmatched workplace professionalism.</p><p>o Proficiency in MS Office Suite and intermediate excel skills.</p><p>o Excellent communication, customer facing and interpersonal skills.</p><p>o Attention to detail with high standards of literacy.</p><p>o Positive nature.</p><p>o Resourceful.</p><p>o Exceptional written and verbal communication skills.</p><p>o The ability to adapt, focus and work with minimal supervision</p><p>Experience Requirements</p><p>o Experience in a team support position.</p><p>o Experience in an office setting.</p><p>Educational Requirements</p><p>o Education in business administration, or related field</p><p><b>Physical Demands</b></p><p>o Able to sit for long periods of time.</p><p>o Able to engage with a computer screen for long periods of time.</p><p>o Ability to work from home if necessary.</p><p>o Must be fully vaccinated against Covid-19</p><p>Job Types: Full-time, Part-time</p><p>Part-time hours: 22-44 per week</p><p>Salary: $17.00-$19.00 per hour</p><p><b>Additional pay:</b></p><p>• Bonus pay</p><p><b>Benefits:</b></p><p>• Casual dress</p><p>• Company events</p><p>• Dental care</p><p>• Extended health care</p><p>• Flexible schedule</p><p>• Life insurance</p><p>• On-site parking</p><p>• Vision care</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p><b>Application question(s):</b></p><p>• Hybrid Infusions requires proof of vaccination prior to approving a job offer. Knowing this, would you like to proceed with this application?</p><p>Hiring Insights</p><p>Hiring 1 candidate for this role</p><p>Urgently hiring</p><p>Job activity</p><p>Posted today</p><p>Tagged as: cannabis</p><p>Source</p></div>","company":{"website":"indeed.com","companyType":"Private/Established","name":"Indeed","logoUrl":"/logos/indeed-87ef76649cd28d2c8930d8d749c57f83.jpeg"},"location":{"country":"Canada","address":"Edmonton, AB","city":"Edmonton","stateProvince":"AB"},"frontendLink":"/job-posting/indeed/executive-and-personal-assistant-hybrid-infusions-ltd/a13dc7adb2e7efcc71cf125404ff12da","title":"Executive and Personal Assistant – Hybrid Infusions Ltd. –...","category":"Information Technology & Services","hash":"a13dc7adb2e7efcc71cf125404ff12da","postingUrl":"http://pot.careers/job/executive-and-personal-assistant-hybrid-infusions-ltd-edmonton-ab/","timestamp":1649342021184,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>Hi! I'm the CEO of a large cannabis company who spends most of my time and energy on my professional life. As a result, when it comes to personal tasks and responsibilities, I could use some help with getting routine tasks done and staying on track with personal goals.</p><p>In this role, you'll be interacting directly with me on a week-to-week basis. The commitment will require up to 10 hours per week and is partially remote and partially onsite at my condo in the Mission District in San Francisco.</p><p>The first half of this role involves arriving at my place in the Mission District at 7:30am up to four work days per week (depending on my travel schedule) to make sure I get up and exercise, review any outstanding tasks together, and do some light cleaning and organizing of the apartment (approximately one hour).</p><p><b>The second half involves assisting with various personal- and home-related tasks. Some possibilities include:</b></p><p>• Project manage any home repair or maintenance tasks, such as appliance repair, hanging art, minor repairs around the house, etc. Find and compare well-reviewed contractors, schedule the repair, be onsite as needed, and ensure the work is done well.</p><p>• Selling something I no longer need - put it on Craigslist or Offerup (in these situations you may be compensated with a commission as well).</p><p>• Help research an upcoming personal vacation or work trip.</p><p>• Reorganize a closet or personal space.</p><p>• Take care of any outstanding routine tasks (paying one-off bills, renewing car registration, replacing air or water filters, etc.).</p><p>• Take my car to get detailed.</p><p>• Doing and folding laundry.</p><p>• Other routine errands such as dry cleaning, making sure the kitchen or house is stocked with certain items, etc.</p><p>How do you know if you're right for this role?</p><p>• You love to learn and improve over time.</p><p>• You are proactive, punctual, and have high standards for your work.</p><p>• You enjoy organizing things physically and making them go 'in their right place.'</p><p>• You have excellent written and verbal communication skills.</p><p>• You're comfortable using collaborative task-management software (eg. Asana, Monday.com, Airtable, etc.).</p><p>• You are creative and effective at figuring out how to solve problems you haven't solved before.</p><p>• You're trustworthy with a strong moral compass, and you have references that can attest to your ability to handle sensitive information.</p><p>• You are comfortable nagging people to follow-up and get things done (this can include nagging me too!).</p><p><b>• Optional:</b></p><p>• You are able to perform basic handyman tasks such as hanging pictures and minor repairs.</p><p>• You have knowledge and experience with nutrition and exercise programs and would enjoy putting together a plan and helping someone adhere to that plan.</p><p>Additionally, if you are curious about learning about the cannabis industry or the tech industry (where I spent the first 10 years of my career cofounding a large public company), we can set aside some time each week for mentorship and discussion about your own personal goals and how to achieve them.</p><p>A little about me - I'm in my 30's, have lived in San Francisco for nearly 15 years, am a big foodie, and love my job. Since covid lockdowns I've gotten into cycling and EDM, usually at the same time. Happy to cover more and answer specific questions during the interview process.</p><p>Compensation is $35 per hour for around 10 hours per week of work, with 5 hours guaranteed (so if you work less than 5 hours in a given week, you still get paid for 5). Please include a cover letter with your resume explaining why you believe you'd be a good fit for this role.</p><p>To apply, please include your resume and, if desired, a short cover letter explaining why you believe you'd be a good fit for this role. The interview process will include one video interview and a short in-person interview</p></div>","company":{"name":"Personal Assistant"},"location":{"country":"United States","address":"San Francisco, CA, USA","city":"San Francisco","stateProvince":"CA"},"frontendLink":"/job-posting/personal-assistant/part-time-personal-assistant-for-cannabis-executive/6937db891856ad0e5047248b236dc524","title":"Part-time Personal Assistant for Cannabis Executive","category":"Medical & Healthcare","hash":"6937db891856ad0e5047248b236dc524","postingUrl":"https://www.monster.com/job-openings/part-time-personal-assistant-for-cannabis-executive-san-francisco-ca--1e42d6cb-f0ff-47c6-9ca0-f6adefaf416e","timestamp":1650117523277,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>Kiaro is an independent, omni-channel cannabis retailer and distributor. With more than 70 years of collective retail and wholesale-focused experience, we are driven at Kiaro to introduce new and experienced consumers to a lifelong exploration of cannabis.</p><p>We have BIG plans to continue our growth trajectory through our consumer-centric retail, e-commerce, and wholesale distribution segments over the coming yearsHere is where you come in!</p><p>As the Executive Administrator to the CEO, you will provide excellent support with a prompt and proactive, solution-based approach. You are a master in the art of organization and coordination. You are exceptional at what you do and can take initiative to solve any problem thrown at you.</p><p>You have an ability to communicate with all levels of the organization while maintaining the highest level of confidentiality. You know you are a highly motivated individual with strong attention to detail and your previous experience will lend well in our team-oriented and collaborative environment.</p><p><b>KEY ACCOUNTABILITIES:</b></p><p>• Provide executive-level administrative support to the CEO</p><p>• Proactively managing calendars and assisting with preparation</p><p>• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and any issues taking place, following up appropriately.</p><p>• Adaptable to the changing requirements and the influx of requests and external organizations with organized sight into upcoming meetings, deadlines and needs</p><p>• Develop and maintain a high level of knowledge of the business, planning process, various project timelines and clients in order to prioritize competing needs</p><p>• Supporting the board and corporate governance which includes communications, meeting setups, AGM/SGM meeting support, meeting minutes, etc.</p><p>• Complete a broad variety of administrative tasks including conducting research, completing reports; composing and preparing correspondence</p><p>• Ensuring the proper management and approval of individual and corporate expenses, as required</p><p>• Assisting the CEO with other activities as required</p><p><b>EXPERIENCE REQUIREMENTS:</b></p><p>• 10+ years experience in administration and/or office management</p><p>• A seasoned professional with experience working with boards at a public company and/or working with a C-Suite</p><p><b>SKILLS AND KNOWLEDGE:</b></p><p>• Excellent verbal and written communication skills</p><p>• Strong computer skills and experience using project management systems, G-Suite and MS Office an asset</p><p>• Calendar management and scheduling experience</p><p>• Superior organization skills and strong attention to detail</p><p>• Ability to maintain the highest level of confidentiality</p><p>• Ability to organize and prioritize work, meet deadlines and handle interruptions and changing priorities</p><p>• Ability to adapt and initiate changes to create efficiency</p><p>If you are a courageous and creative collaborator who is looking to take your career to the next level, in an environment where you will stretch and expand on your skills, create opportunities and explore possibilities - Join our amazing team where we will ride this journey with you!</p><p>Job Types: Full-time, Permanent</p><p><b>Benefits:</b></p><p>• Casual dress</p><p>• Dental care</p><p>• Extended health care</p><p>• Paid time off</p><p>• Vision care</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p>• Day shift</p><p>• Monday to Friday</p><p><b>Ability to commute/relocate:</b></p><p>• Vancouver, BC V6B 1E8: reliably commute or plan to relocate before starting work (required)</p><p><b>Experience:</b></p><p>• Administrative: 10 years (preferred</p></div>","company":{"companyType":"Private/Growth","name":"Kiaro"},"location":{"country":"Canada","address":"Canada"},"frontendLink":"/job-posting/kiaro/executive-administrator/66a440e073e355a7c02515d6fa82f51e","title":"Executive Administrator","category":"Retail","hash":"66a440e073e355a7c02515d6fa82f51e","postingUrl":"https://jobs.laimoon.com/jobs/externalview/33474134","timestamp":1648651287272,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$49k","salaryEnd":"$80k","currency":"","source":"Payscale","position":"Executive Assistant To CEO","type":"per year","url":"https://www.payscale.com/research/CA/Job=Executive_Assistant_to_CEO/Salary/60e5bc9a/Toronto-ON"},{"salaryStart":"$63k","salaryEnd":"$97k","currency":"","source":"Glassdoor","position":"Executive Assistant","type":"per year","url":"https://www.glassdoor.ca/Salary/CPP-Investments-Executive-Assistant-Toronto-Salaries-EJI_IE349879.0,15_KO16,35_IL.36,43_IM976.htm"}],"function":["Administration"],"description":"<div><p>Aurora is a global leader in the cannabis industry serving both the medical and consumer markets. Headquartered in Edmonton, Alberta, Aurora is a pioneer in global cannabis dedicated to helping people improve their lives. The Company's brand portfolio includes Aurora, Aurora Drift, San Rafael '71, Daily Special, AltaVie, MedReleaf, CanniMed, Whistler, and Reliva CBD. Providing customers with innovative, high-quality cannabis products, Aurora's brands continue to break through as industry leaders in the medical, performance, wellness and recreational markets wherever they are launched.</p><p>EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER &amp; CHAIRMAN OF THE BOARD</p><p>Aurora is recruiting an Executive Assistant to support our Chief Executive Officer and our Chairman of the Board. Based in Toronto, the ideal candidate will have considerable skill and previous experience working as an Executive Assistant at the most senior levels in a fast-paced and dynamic industry. They must be comfortable working across multiple time zones. The successful candidate will be highly organized, possess strong decision-making and prioritization skills, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement. They will lead with integrity and represent the Executive Office with the highest of standards.</p><p><b>MAIN RESPONSIBILITIES INCLUDE:</b></p><p>• Supports executive leaders to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities</p><p>• Handles sensitive information appropriately and uses good judgement in problem solving.</p><p>• Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met</p><p>• Prepares and submits expense reports</p><p>• Provides sophisticated calendar management to promote maximum productivity; Prioritizes inquiries and requests and troubleshoots conflicts;</p><p>• Coordinates all travel arrangements (accommodation, flights, vehicles, etc.)</p><p>• Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested</p><p>• Coordinates Board Meetings including working with Board Members, scheduling, documentation uploads etc.</p><p>• Develops and cultivates collaborative relationships with peers, employees, the Board of Directors, the Executive Leadership Team and external partners</p><p>• Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail</p><p>• May serve as the primary point of contact for internal and external stakeholders on business matters and local office matters</p><p>• Assists with internal and external communication efforts: organizes and coordinates special events and projects</p><p>• May support related projects and conduct research as required</p><p><b>JOB REQUIREMENTS:</b></p><p>• A minimum of eight years of experience with at least three years supporting at the CEO level – experience within a public company is an asset</p><p>• College diploma in Business, Office Administration, or related relevant education is an asset</p><p>• Expert skills working with Microsoft Office</p><p>• Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality</p><p>• Ability to work under tight timelines and to balance multiple and varied projects at one time</p><p>• Thorough knowledge of corporate communications, spelling and grammar</p><p>• Exceptional written, verbal and interpersonal communication skills</p><p>• Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with employees, customer, stakeholders and more</p><p>• Ability to represent the Executive Office with the utmost of integrity and professionalism</p><p>We would like to thank all applicants for their interest but only those selected for an interview will be contacted.</p><p>If applicable, Aurora Human Resources will contact you via your email address provided. We do not contact candidates over Facebook or other Social Media apps. You will never be requested to provide confidential information such as banking information or your Social Insurance Number in the interview process.</p><p>Aurora is an equal opportunity employer. At Aurora, we are committed to do business inclusively and accommodate applicants with disabilities. If you require accommodation (including, but not limited to, an accessible interview site, alternate format of job posting) during the recruitment and selection process, please let our Recruitment team know</p></div>","company":{"website":"auroramj.com","companyType":"Public/Established","name":"Aurora Cannabis","logoUrl":"/logos/aurora-cannabis-5846417b31dc1080e3c3b4583c3f2096.png"},"location":{"country":"Canada","address":"Toronto, ON","city":"Toronto","stateProvince":"ON"},"frontendLink":"/job-posting/aurora-cannabis/executive-assistant-to-ceo/7e6f4580dea9da37177f7d8c7a3cd982","title":"Executive Assistant to CEO","category":"Medical & Healthcare","hash":"7e6f4580dea9da37177f7d8c7a3cd982","postingUrl":"https://ca.trabajo.org/job-1262-20220118-78ccef17506f356622fdf1cef3029ad4","timestamp":1642775017707,"postedOn":"30+ days ago","salary":"$49k - $80k"},{"function":["Administration"],"description":"<div><p><b>Overview:</b></p><p>Administrative Assistant-Secretary-Clerical Assistant-Office Manager-Personal Assistant</p><p>A leading cannabis company is seeking a dependable Executive Assistant (EA) to the CFO to join their team in Los Angeles, CA. The EA to the CFO will be responsible for providing full administrative support to the CFO and their team in addition to other projects and tasks as assigned. This is a great opportunity for someone who is proactive and thorough.</p><p>Salary: $80,000 annually</p><p>Schedule: 8am-6pm Monday-Friday</p><p>Location: Based in LA but TRAVELING REQUIRED; In &amp; out of state</p><p><b>Duties:</b></p><p>• Maintain and manage executive calendars</p><p>• Schedule travel, itineraries, and accommodations</p><p>• Coordinate meetings, events, and conference room schedules</p><p>• Prepare meeting and event materials and agendas</p><p>• Process and reconcile all expense reports in a timely manner</p><p>• Update contact database with accurate and current information</p><p>• Upkeep of office appearance and supply inventory</p><p>• Various administrative duties as needed</p><p><b>Qualifications:</b></p><p>• Bachelor’s degree or equivalent experience</p><p>• 2-3 years supporting multiple senior professionals</p><p>• Background in financial services preferred</p><p>• Background in project management preferred</p><p>• Cannabis industry experience</p><p>• Ability to manage multiple projects and interest to excel expectations</p></div>","company":{"name":"Cannabis Employment Professionals"},"location":{"country":"United States","address":"United States"},"frontendLink":"/job-posting/cannabis-employment-professionals/executive-assistant-cannabis-industry/fae9fe355defb230b49d9c9b6346f55b","title":"Executive Assistant (Cannabis Industry)","category":"Retail","hash":"fae9fe355defb230b49d9c9b6346f55b","postingUrl":"https://www.linkedin.com/jobs/view/executive-assistant-cannabis-industry-at-cannabis-employment-professionals-2898484964?refId=eCprbo3OsScPA3n8hIm2pw%3D%3D&trackingId=juQUCyvgqcOEzqKq6YB62g%3D%3D&position=6&pageNum=0&trk=public_jobs_jserp-result_search-card","timestamp":1643458613681,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$12","salaryEnd":"$13","currency":"US","source":"Glassdoor","position":"Administrative Assistant","type":"per hour","url":"https://www.glassdoor.com/Hourly-Pay/ABC-Administrative-Assistant-Gainesville-Hourly-Pay-EJI_IE130.0,3_KO4,28_IL.29,40_IM325.htm"},{"salaryStart":"$18k","salaryEnd":"$36k","currency":"US","source":"Mint - Intuit","position":"Receptionist / Administrative Assistant","type":"per year","url":"https://mint.intuit.com/salary/receptionist-administrative-assistant/tampa-metro-area-fl"},{"salaryStart":"$24k","salaryEnd":"$43k","currency":"US","source":"ZipRecruiter","position":"Operations Assistant","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Operations-Assistant-Salary-in-Orlando,FL"}],"function":["Administration"],"description":"<div><p>Production Sr Administrative AssistantDescriptionDESCRIPTIONJob Title: Administrative AssistantDepartment: ManufacturingReports to: Director of CultivationFLSA Status: Regular- Non-ExemptLocation: Alachua, FLRole Summary:The Administrative Assistant for Production will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures within the Regions.Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.Key Duties and Responsibilities:Organize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessary and field any HR questionsOrganize office operations and proceduresCoordinate with IT department on all office equipmentProvide general support to visitorsResponsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIsManage schedules, calendars and appointmentsEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnelEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to the Cultivation Departments and monitor their performance to provide feedbackPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employeesRemain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publicationsParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staffing activities to ensure maximum efficiencyPoint of contact for all Cultivation employee evaluations, performance counseling, and status updatesOrganize orientation and training of new staff membersDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingEnsure security, integrity and confidentiality of dataDesign and implement office policies and proceduresOversee adherence to office policies and proceduresAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCoordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryHandle employee inquiriesMaintain a safe and secure working environmentAny other task requested or assigned by the Site AdministratorSKILLS AND QUALIFICATIONS:1 Years of proven management, administrative or assistant experienceMust have personnel management experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS Office and SAP (ERP System) for use of purchasing requisitionsKnowledge of accounting, data and administrative management practices and proceduresKnowledge of clerical practices and proceduresExperienced in human resources management practices and proceduresDeveloped business and management principlesComputer skills and knowledge of all office software packagesADDITIONAL MINIMUM QUALIFICATIONS:Valid State of Florida drivers licenseHigh School Diploma or equivalentMust be a minimum of 21 years of ageMust successfully complete a comprehensive background screeningPosition RequirementsJob Title: Administrative AssistantDepartment: ManufacturingReports to: Director of CultivationFLSA Status: Regular- Non-ExemptLocation: Tallahassee FL Role Summary:The Administrative Assistant for Cultivation will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures within the Regions.Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.Key Duties and Responsibilities:Organize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessary and field any HR questionsOrganize office operations and proceduresCoordinate with IT department on all office equipmentProvide general support to visitorsResponsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIsManage schedules, calendars and appointmentsEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnelEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to the Cultivation Departments and monitor their performance to provide feedbackPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employeesRemain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publicationsParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staffing activities to ensure maximum efficiencyPoint of contact for all Cultivation employee evaluations, performance counseling, and status updatesOrganize orientation and training of new staff membersDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingEnsure security, integrity and confidentiality of dataDesign and implement office policies and proceduresOversee adherence to office policies and proceduresAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCoordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryHandle employee inquiriesMaintain a safe and secure working environmentAny other task requested or assigned by the Site AdministratorSKILLS AND QUALIFICATIONS:1 Years of proven management, administrative or assistant experienceMust have personnel management experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS Office and SAP (ERP System) for use of purchasing requisitionsKnowledge of accounting, data and administrative management practices and proceduresKnowledge of clerical practices and proceduresExperienced in human resources management practices and proceduresDeveloped business and management principlesComputer skills and knowledge of all office software packagesADDITIONAL MINIMUM QUALIFICATIONS:Valid State of Florida drivers licenseHigh School Diploma or equivalentMust be a minimum of 21 years of ageMust successfully complete a comprehensive background screeningPHYSICAL REQUIREMENTS:Must be able to push, pull, move, and/or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistanceMust be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasksMust be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditionsMust be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)WORK SCHEDULE:40 hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidaysEqual Opportunity Employer l Trulieve Supports a Drug Free WorkplaceFull-Time/Part-TimeFull-Time ShiftDays Level 2 Background check requiredPositionCultivation Sr Administrative Assistant DivisionTrulieve, INC Close DatePost Internal Days0 Number of Openings1 Number Filled0 Exempt/Non-ExemptNon-Exempt Req NumberMAN-22-00011 Open Date1/25/2022 LocationAlachua EOE StatementWe are an equal employment opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Alachua, FL, USA","city":"Alachua","stateProvince":"FL"},"frontendLink":"/job-posting/trulieve-cannabis/production-sr-administrative-assistant/583b87a34feb79671a2ad0ddbd7d346a","title":"Production Sr Administrative Assistant","category":"Medical & Healthcare","hash":"583b87a34feb79671a2ad0ddbd7d346a","postingUrl":"https://www.recruit.net/job/administrative-assistant-jobs/2474F57FADFADDE6","timestamp":1644496846803,"postedOn":"30+ days ago","salary":"$12 - $13"},{"salaries":[{"salaryStart":"$12","salaryEnd":"$13","currency":"US","source":"Glassdoor","position":"Administrative Assistant","type":"per hour","url":"https://www.glassdoor.com/Hourly-Pay/ABC-Administrative-Assistant-Gainesville-Hourly-Pay-EJI_IE130.0,3_KO4,28_IL.29,40_IM325.htm"},{"salaryStart":"$27k","salaryEnd":"$96k","currency":"US","source":"ZipRecruiter","position":"Administrative Operations Manager","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Administrative-Operations-Manager-Salary-in-Gainesville,FL"},{"salaryStart":"$18k","salaryEnd":"$36k","currency":"US","source":"Mint - Intuit","position":"Receptionist / Administrative Assistant","type":"per year","url":"https://mint.intuit.com/salary/receptionist-administrative-assistant/tampa-metro-area-fl"}],"function":["Administration"],"description":"<div><p>Production Sr Administrative AssistantDescriptionDESCRIPTIONJob Title: Administrative AssistantDepartment: ManufacturingReports to: Director of CultivationFLSA Status: Regular- Non-ExemptLocation: Alachua, FLRole Summary:The Administrative Assistant for Production will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures within the Regions.Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.Key Duties and Responsibilities:Organize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessary and field any HR questionsOrganize office operations and proceduresCoordinate with IT department on all office equipmentProvide general support to visitorsResponsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIsManage schedules, calendars and appointmentsEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnelEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to the Cultivation Departments and monitor their performance to provide feedbackPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employeesRemain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publicationsParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staffing activities to ensure maximum efficiencyPoint of contact for all Cultivation employee evaluations, performance counseling, and status updatesOrganize orientation and training of new staff membersDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingEnsure security, integrity and confidentiality of dataDesign and implement office policies and proceduresOversee adherence to office policies and proceduresAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCoordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryHandle employee inquiriesMaintain a safe and secure working environmentAny other task requested or assigned by the Site AdministratorSKILLS AND QUALIFICATIONS:1 Years of proven management, administrative or assistant experienceMust have personnel management experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS Office and SAP (ERP System) for use of purchasing requisitionsKnowledge of accounting, data and administrative management practices and proceduresKnowledge of clerical practices and proceduresExperienced in human resources management practices and proceduresDeveloped business and management principlesComputer skills and knowledge of all office software packagesADDITIONAL MINIMUM QUALIFICATIONS:Valid State of Florida drivers licenseHigh School Diploma or equivalentMust be a minimum of 21 years of ageMust successfully complete a comprehensive background screeningPosition RequirementsJob Title: Administrative AssistantDepartment: ManufacturingReports to: Director of CultivationFLSA Status: Regular- Non-ExemptLocation: Tallahassee FL Role Summary:The Administrative Assistant for Cultivation will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols and streamlining administrative procedures within the Regions.Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision in a fast-paced manufacturing environment serving the needs of over 200 personnel. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.Key Duties and Responsibilities:Organize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessary and field any HR questionsOrganize office operations and proceduresCoordinate with IT department on all office equipmentProvide general support to visitorsResponsible for creating PowerPoint slides and making presentations/graphs for Cultivation KPIsManage schedules, calendars and appointmentsEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and office staff personnelEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to the Cultivation Departments and monitor their performance to provide feedbackPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for coordinating recruiting needs for Cultivation and providing orientation and training to new employeesRemain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publicationsParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staffing activities to ensure maximum efficiencyPoint of contact for all Cultivation employee evaluations, performance counseling, and status updatesOrganize orientation and training of new staff membersDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingEnsure security, integrity and confidentiality of dataDesign and implement office policies and proceduresOversee adherence to office policies and proceduresAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCoordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryHandle employee inquiriesMaintain a safe and secure working environmentAny other task requested or assigned by the Site AdministratorSKILLS AND QUALIFICATIONS:1 Years of proven management, administrative or assistant experienceMust have personnel management experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS Office and SAP (ERP System) for use of purchasing requisitionsKnowledge of accounting, data and administrative management practices and proceduresKnowledge of clerical practices and proceduresExperienced in human resources management practices and proceduresDeveloped business and management principlesComputer skills and knowledge of all office software packagesADDITIONAL MINIMUM QUALIFICATIONS:Valid State of Florida drivers licenseHigh School Diploma or equivalentMust be a minimum of 21 years of ageMust successfully complete a comprehensive background screeningPHYSICAL REQUIREMENTS:Must be able to push, pull, move, and/or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistanceMust be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasksMust be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditionsMust be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)WORK SCHEDULE:40 hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidaysEqual Opportunity Employer l Trulieve Supports a Drug Free WorkplaceFull-Time/Part-TimeFull-Time ShiftDays Level 2 Background check requiredPositionCultivation Sr Administrative Assistant DivisionTrulieve, INC Close DatePost Internal Days0 Number of Openings1 Number Filled0 Exempt/Non-ExemptNon-Exempt Req NumberMAN-22-00011 Open Date1/25/2022 LocationAlachua EOE StatementWe are an equal employment opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications</p></div>","company":{"website":"trulieve.com","companyType":"Public/Established","name":"Trulieve Cannabis","logoUrl":"/logos/trulieve-1d76a294c42e35e1fad949d6f74742d9.png"},"location":{"country":"United States","address":"Gainesville, FL, USA","city":"Gainesville","stateProvince":"FL"},"frontendLink":"/job-posting/trulieve-cannabis/production-sr-administrative-assistant/32e8e6f9c7101d173da69d0fadf46890","title":"Production Sr Administrative Assistant","category":"Medical & Healthcare","hash":"32e8e6f9c7101d173da69d0fadf46890","postingUrl":"https://www.recruit.net/job/administrative-assistant-jobs/68D60F3EA4F9695C","timestamp":1644327753756,"postedOn":"30+ days ago","salary":"$12 - $13"},{"function":["Administration"],"description":"<div><p><b>WHO WE ARE:</b></p><p>Mammoth Distribution https://www.mammoth.org/ has been working steadily for several years to help build the cannabis industry one relationship at a time. We are the exclusive distributor of multiple top-10 California cannabis brands including Heavy Hitters, Almora, and other products in the vape, flower, pre-roll, concentrate and edible categories. By establishing Mammoth as one of the largest and most professional distribution companies with best-in-class products successfully operating in the crowded California market, we are uniquely positioned for optimal growth as the legal cannabis industry continues to expand.</p><p><b>ROLE SUMMARY:</b></p><p>We are looking for an Administrative Assistant to join our METRC Track and Trace team. The role requires you to provide strong office and compliance oversight to our distribution team to ensure orders are properly processed without errors and reported into the California track and trace system (METRC).</p><p>WHAT YOU'LL BE DOING: (ESSENTIAL RESPONSIBILITIES)</p><p>• Manage day-to-day administrative duties relating to the manifesting of inventory to our customers and sales team</p><p>• Interface with compliance and financial counterparts in the corporate office</p><p>• Interface and provide customer support to customers requiring assistance with open orders</p><p>• Maintain highly organized recordkeeping</p><p>• Perform data entry with high attention to detail and accuracy</p><p>• Support the operations and technical teams on site</p><p>• Flexible and cooperative to meet changing and unexpected deadlines. This may include, but is not limited to, being willing to work overtime which may not be scheduled or anticipated in advance.</p><p>• Work cooperatively with the Compliance, Distribution, and Sales team to meet quotas and goals</p><p>• Maintain a clean and safe work area and observe all safety guidelines and report safety concerns to management</p><p>• Follow all written and verbal instructions</p><p>• Attend all safety and METRC training</p><p>• Consistently demonstrate a positive and professional attitude</p><p>• Maintain confidentiality in accordance with internal standards and requirements</p><p>• May rotate duties with other teams as needed. Must be cooperative and flexible to perform different roles as requested and required.</p><p>• Identify ways to enhance efficiency without sacrificing quality</p><p>• Able to work overtime as needed, including nights and weekends. Employees will be compensated for overtime in accordance with local, state and federal regulations.</p><p>WHAT YOU'VE DONE: (QUALIFICATIONS)</p><p>• High school graduate</p><p>• Minimum 2 years of experience in an administrative position</p><p>• Computer savvy with the ability to learn new programs quickly</p><p>• Strong verbal and written communication skills</p><p>• Positive attitude and willingness to work as part of a team</p><p>• Comfortable and adept at working with a variety of employees at different levels</p><p>• Reliable and punctual</p><p>• Self-starter able to work independently with minimal supervision</p><p>• Highly organized, detail oriented, self-motivated, and dedicated</p><p>Mammoth Distribution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>DISCLOSURE TO JOB APPLICANTS PURSUANT TO THE CALIFORNIA CONSUMER PRIVACY ACT (CCPA)</p><p><b>As part of your job application and the Company's evaluation of your candidacy, the Company collects, receives, maintains, and uses the following types of Personal Information about you for the business purposes identified for each category:</b></p><p>Category: Personal Identifiers</p><p>Examples: Name, alias, postal or mailing address, email address, telephone number, social security number, driver's license or state identification card number, passport number.</p><p>Category: Pre-Hire Information</p><p>Examples: Job application, resume, background check results, job interview notes, and candidate evaluation records</p><p>Business Purpose: Same as above</p><p>Category: Employment History</p><p>Examples: Information regarding prior job experience, positions held, names of prior supervisors, reference information, skills and when permitted by applicable law your salary history or expectations</p><p>Business Purpose: Same as above</p><p>Category: Education Information</p><p>Examples: Information from resumes regarding educational history; transcripts or records of degrees, vocational certifications, licenses obtained</p><p>Business Purpose: Same as above</p><p>If you become employed by the Company, the Company will notify you of additional categories of Personal Information that it collects, receives, and maintains for business purposes</p></div>","company":{"companyType":"Private/Established","name":"Mammoth Distribution","logoUrl":"/logos/mammoth-distribution-cd161eb37ec1b096a963725eff3d125b.png"},"location":{"country":"United States","address":"California, USA","stateProvince":"CA"},"frontendLink":"/job-posting/mammoth-distribution/cannabis-metrc-admin-assistant/b874b4e34df8de141d7a4d1a65e3af7e","title":"Cannabis METRC Admin Assistant","category":"Supply Chain & Logistics","hash":"b874b4e34df8de141d7a4d1a65e3af7e","postingUrl":"https://www.glassdoor.com/job-listing/cannabis-metrc-admin-assistant-mammoth-distribution-JV_IC1146840_KO0,30_KE31,51.htm?jl=1007619974390","timestamp":1644070102313,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$33k","salaryEnd":"$160k","currency":"US","source":"Glassdoor","position":"Executive Assistant To CEO","type":"per year","url":"https://www.glassdoor.com/Salaries/new-york-city-executive-assistant-to-ceo-salary-SRCH_IL.0,13_IM615_KO14,40.htm"},{"salaryStart":"$41k","salaryEnd":"$93k","currency":"US","source":"ZipRecruiter","position":"Executive Assistant To The CEO","type":"per year","url":"https://www.ziprecruiter.com/Salaries/Executive-Assistant-to-the-CEO-Salary-in-New-York-City,NY"},{"salaryStart":"$51k","salaryEnd":"$100k","currency":"US","source":"Payscale","position":"Executive Assistant To CEO","type":"per year","url":"https://www.payscale.com/research/US/Job=Executive_Assistant_to_CEO/Salary/378511cb/New-York-NY"}],"function":["Administration"],"description":"<div><p>About LeafLink</p><p>LeafLink is the largest unified B2B cannabis platform, providing licensed cannabis businesses a suite of tools to manage their business more effectively, sell or order from their favorite brands and accelerate growth. We are one platform, one solution and we're defining the way thousands of cannabis brands, distributors and retailers streamline their operations. With thousands of brands and retailers across 30+ markets in North America, we are setting the industry standard for how cannabis businesses grow together. LeafLink processes more than $4.4 billion in wholesale cannabis orders annually.</p><p>Our team, backed by funding from leading VC's, including Founders Fund, Thrive Capital, Nosara Capital, and Lerer Hippeau is poised to define the cannabis supply chain through technology. LeafLink was named one of Inc. 5000's 'Top 5000 Fastest-Growing Private Companies', one of Built In NYC's 'Best Places to Work in 2021', as well as one of Fast Company's 'Top 10 Most Innovative Companies in Enterprise for 2020', joining the ranks of Amazon, Slack, and VMWare - and we're just getting started!</p><p>The Role</p><p>LeafLink is seeking an Executive Assistant to the CEO to join our fast-growing team. In this role, you will be reporting directly to the Chief Executive Officer. This role will be responsible for streamlining and prioritizing the CEO's time, scheduling and coordination of a wide range of meetings, handling of travel and accommodation arrangements, and any ad hoc projects the CEO requests. The ideal candidate is a collaborative, highly organized, detail-oriented individual with strong communication and customer service skills.</p><p>What You'll be Doing</p><p>• Providing full support to our CEO: managing company and personal details while maintaining full discretion and confidentiality</p><p>• Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time</p><p>• Liaising with internal executives &amp; teams, as well as external business contacts (including investors and board members) to establish seamless communication</p><p>• Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, All-Hands, QBRs, off-sites</p><p>• Anticipating and resolving any scheduling conflicts and managing all administrative details</p><p>• Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries</p><p>• Scheduling and coordination of ad-hoc personal requests</p><p>What You'll Bring to the Team</p><p>• 6+ years experience in an Executive Assistant role supporting a senior executive</p><p>• Autonomous, urgent, and creative</p><p>• Able to adhere to confidentiality and sensitive information.</p><p>• You genuinely love a fast-paced work environment with ever-changing priorities</p><p>• Able to prioritize and manage multiple tasks and requests simultaneously and successfully</p><p>• Heavy calendar, travel, and meeting planning experience</p><p>• Strong project management skills</p><p>• Strong written and oral communication skills</p><p>• You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values</p><p>LeafLink Perks &amp; Benefits</p><p>• Flexible PTO - you're going to be working hard so enjoy time off with no cap!</p><p>• A robust stock option plan to give our employees a direct stake in LeafLink's success</p><p>• 5 Days of Volunteer Time Off (VTO) - giving back is important to us and we want our employees to prioritize cultivating a better community</p><p>• WFH stipend - we've always been remote first</p><p>• Competitive compensation and 401k</p><p>• Comprehensive health coverage (medical, dental, vision)</p><p>• Commuter Benefits through our Flexible Spending Account</p><p>LeafLink's employee-centric culture has earned us a coveted spot on BuiltInNYC's Best Places to Work for in 2021 list. Learn more about LeafLink's history and the path to our First Billion in Wholesale Cannabis Orders here .</p><p>About LeafLink LeafLink is the unified B2B cannabis platform, empowering thousands of licensed cannabis brands and retailers across North America with the tools and technology they need to streamline ordering, payments, and logistics</p></div>","company":{"companyType":"Private/Established","name":"Vangst","logoUrl":"/logos/vangst-1731290886786334fb502ebdee566cc6.png"},"location":{"country":"United States","address":"New York, NY, USA","stateProvince":"NY"},"frontendLink":"/job-posting/vangst/executive-assistant-to-ceo/a3eb64b16ade505ccf7f2bc442e08b8b","title":"Executive Assistant to CEO","category":"Professional, Scientific, and Technical Services","hash":"a3eb64b16ade505ccf7f2bc442e08b8b","postingUrl":"https://lensa.com/executive-assistant-to-ceo-jobs/new-york/jd/893e4aaf65241d167b56e1058159eb59","timestamp":1648469044811,"postedOn":"30+ days ago","salary":"$33k - $160k"},{"function":["Administration"],"description":"<div><p>• Mammoth Distribution has been working steadily for several years to help build the cannabis industry one relationship at a time.</p><p>• We are theexclusive distributor of multiple top-10 California cannabis brands including Heavy Hitters, Almora, and other products in the vape, flower, pre-roll, concentrate and edible categories.</p><p>• By establishing Mammoth as one of the largest and most professional distribution companies with best-in-class productssuccessfully operating in the crowded California market, we are uniquely positioned for optimal growth as the legal cannabis industry continues to expand.</p><p>• The Admin Assistant to sales plays an important role in supporting the day-to-day needs of the Account Manager.</p><p>• The ideal candidate has previous general admin experience, excellent interpersonal and customer service skills and a driven solution based mindset.</p><p>• You shine in a role that requires organization, precision and discipline while managing multiple competing priorities</p><p>• You take pride in being extremely organized, detail-oriented, and adept at accurately managing multiple on-going tasks</p><p>• You are a proactive problem solver</p><p>• You are comfortable and adept with technology, navigating a variety of software programs with minimal instruction</p><p>• You have solid verbal and written communication skills which enable you to connect effectively with a variety of individuals including peers, leadership, business partners, government agencies, etc.</p><p>• College degree or equivalent work experience</p><p>• Previous experience in an administrative role</p><p>• General Customer Service Experience</p><p>• Cannabis experience a plus</p><p>• Highly organized, self-motivated and dedicated</p><p>• Intermediate computer skills including MS Office, Google Suite</p><p>• Comfortable with learning new software and programs</p><p>• Solid research skills</p><p>• Flexible with handling continuous change</p><p>• Excellent verbal and written communication skills</p><p>• General project coordination and problem-solving skills</p><p>• Detail oriented and able to manage multiple competing priorities</p><p>• Strong track record of effective collaboration in a fast-paced, objective focused environment</p><p>• Able to work well autonomously and as part of a team</p><p>• Provide day-to-day overall administrative support to Account Manager</p><p>• Enter sales orders into ERP system timely and with accuracy and follow up to ensure fulfillment</p><p>• Assist withAccounts Receivable for territory</p><p>• Employ stellar administrative skills to support a superb customer experience</p><p>• Communicate with customers via phone and email regarding order updates, payment reminders, and/or to answer questions</p><p>• Manage and maintain sales databases in ERP</p><p>• Complete spreadsheets to track data and/or inventory</p><p>• General administrative duties: scheduling, composing memos, letters, reports, and other documents using Microsoft programs such as Word, Excel, PowerPoint, Outlook, etc.</p><p>• Manage communications for Account Manager and team, including preparing correspondence, reports, reviewing and summarizing mail and documents, etc.</p><p>• Assist with some general territory marketing activities (planning promotions, keeping track of a budget, creating flyers and content for social media, etc.)</p><p>• Coordinate meetings, travel, events, etc.</p><p>• Draft communications and follow through to completion</p><p>• Interpret and analyze data from a variety of sources; create reports and make recommendations based on findings</p><p>• Research and understand sales/cannabis industry trends and related programs</p><p>• Collaborate effectively with internal departments (Finance, Inventory, Production, Transportation, etc.)</p><p>• Travel as needed to interface with business customers and support sales field operations</p><p>• Take on additional responsibilities as needed</p><p>• Able to lift, push, pull up to 25lbs</p><p>• Good vision and hearing</p><p>• Able to work on a computer up to eight (8) hours a day</p><p>• Able to demonstrate all physical aspects of the job</p><p>• Able to drive a vehicle and travel throughout the territory todispensaries, meetings, delivery hub as needed</p><p>• Mammoth Distribution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>• Category: Personal Identifiers</p><p>• Examples: Name, alias, postal or mailing address, email address, telephone number, social security number, driver's license or state identification card number, passport number.</p><p>• Category: Pre-Hire Information</p><p>• Examples: Job application, resume, background check results, job interview notes, and candidate evaluation records</p><p>• Business Purpose: Same as above</p><p>• Category: Employment History</p><p>• Examples: Information regarding prior job experience, positions held, names of prior supervisors, reference information, skills and when permitted by applicable law your salary history or expectations</p><p>• Category: Education Information</p><p>• Examples: Information from resumes regarding educational history; transcripts or records of degrees, vocational certifications, licenses obtained</p><p>• If you become employed by the Company, the Company will notify you of additional categories of Personal Information that it collects, receives, and maintains for business purposes</p></div>","company":{"website":"mammoth.org","companyType":"Private/Established","name":"Mammoth Distribution","logoUrl":"/logos/mammoth-distribution-cd161eb37ec1b096a963725eff3d125b.png"},"location":{"country":"United States","address":"Santa Cruz, CA, USA","city":"Santa Cruz","stateProvince":"CA"},"frontendLink":"/job-posting/mammoth-distribution/administrative-assistant-cannabis-sales/846c79102c87b3f76bf0839cf5205525","title":"Administrative Assistant - Cannabis Sales","category":"Supply Chain & Logistics","hash":"846c79102c87b3f76bf0839cf5205525","postingUrl":"https://jobsearcher.com/j/administrative-assistant-cannabis-sales-at-mammoth-distribution-in-santa-cruz-ca-rvedK7D","timestamp":1646750487389,"postedOn":"30+ days ago"},{"salaries":[{"salaryStart":"$31k","salaryEnd":"$50k","currency":"US","source":"Glassdoor","position":"Administrative Assistant","type":"per year","url":"https://www.glassdoor.ca/Salary/Dillard-s-Administrative-Assistant-Phoenix-Salaries-EJI_IE202.0,9_KO10,34_IL.35,42_IM678.htm"}],"function":["Administration"],"description":"<div><p>Position: Executive Assistant Location: Scottsdale, AZ Full Time, Monday-Friday We are The Pharm and Sunday Goods and we’re on a mission to revolutionize the cannabis industry at scale creating a better, more consistent cannabis experience helping our clients live positive, balanced, and relaxed lives. We believe that things are just better when each and every one of us is working towards the same set of goals, and we are beyond excited that you’d consider joining us on our mission. Role Summary: The Executive Assistant is a highly skilled administrative professional who will support all clerical aspects for the Sales &amp; Retail Executives as requested. This position is an organized and team-orientated role to provide clerical support at our headquarters location enhancing communication, scheduling meetings and travel, directing phone calls and messages, and filing documentation. The Executive Assistant will help to guide a meaningful and supportive experience for interaction with our executives by representing, internally and externally, the company in a professional, positive manner. Objective (why does the role exist) To support the Executives in daily work activities to ensure an organized and optimal efficiency flow of their busy day by taking on administrative and clerical tasks. Essential Functions: ➢ Acts as the point of contact among executives, employees, clients and other external partners to represent the company in a professional manner. ➢ Manages information flow in a timely and accurate manner, routing to appropriate parties and keeping information confidential as needed. ➢ Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications. ➢ Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. ➢ Has reliable transportation to run errands for Executives as requested, such as visiting clients or picking up lunch or supplies. Will expense mileage for cost coverage. ➢ Maintains confidence and protects operations by keeping sensitive information confidential. ➢ Attends meetings to take notes and document as requested, files and shares meeting notes and agendas as needed. ➢ Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. ➢ Completes budgets or expenses as requested through Excel or Expensify, to offload clerical tasks from Executives. ➢ Other duties as may be assigned. Skills, Experience and Education: ➢ Associates Degree in Business Administration, bachelor’s degree preferred. ➢ 5-10 yrs. Administrative Support, Executive Assistant, or Chief of Staff experience required. ➢ Computer, Google Drive, Google Suite, Excel, Word, Outlook and office Technology proficiency – does not need assistance in typical work flow functions and willing to research new tasks. ➢ Ability to participate in and facilitate group meetings, to include the ability to read, write and speak English professionally to communicate effectively ➢ The Arizona Medical Marijuana Act (the “Act”) stipulates that candidate must be 21 years of age or older, and successfully pass a criminal background investigation and fingerprint clearance conducted by state authorities. Additionally the Act requires that candidates apply for and obtain a valid dispensary agent registration card prior to commencing employment at either a dispensary or any of its cultivation sites. ➢ Available to work extended hours, holidays, weekends and on-call as required</p></div>","company":{"companyType":"Private/Established","name":"sunday goods e the pharm","logoUrl":"/logos/the-pharm-sunday-goods-d533d9004259d619cd1cb8d45303ce75.jpeg"},"location":{"country":"United States","address":"Scottsdale, AZ, USA","city":"Scottsdale","stateProvince":"AZ"},"frontendLink":"/job-posting/sunday-goods-e-the-pharm/executive-assistant-sales-retail/9d143cc9931026e4bf802aa816c865ef","title":"Executive Assistant - Sales/Retail","category":"Medical & Healthcare","hash":"9d143cc9931026e4bf802aa816c865ef","postingUrl":"https://arizona.topstatecareers.com/jobs/executive-assistant-sales-retail-scottsdale-arizona/559173883-2/","timestamp":1649681842711,"postedOn":"30+ days ago","salary":"$31k - $50k"},{"function":["Administration"],"description":"<div><p>ADMINISTRATIVE ASSISTANT / RECEPTION</p><p>• Responsible for greeting guests/deliveries upon arrival and performing initial check-in</p><p>• Answers incoming phone calls</p><p>• Responsible for checking and responding to customer service email</p><p>• Responsible for the daily upkeep of the front office &amp; break room</p><p>• Adhere to all company policies, MED rules, and regulations</p><p>• Organize bills</p><p><b>Qualifications:</b></p><p>• High school diploma or relevant qualification.</p><p>• MED Employee License (required)</p><p>• Reliable transportation</p><p>• Minimum 21 years of age</p><p>• Highly organized and flexible.</p><p>• Strong written and oral communication skills.</p><p>• Experience managing small projects and tasks lists.</p><p>• Ability to work well in a team.</p><p>Send a copy of your resume to [email protected]</p><p>Job Type: Full-time</p><p>Pay: $17.00 per hour</p><p><b>Benefits:</b></p><p>• Dental insurance</p><p>• Health insurance</p><p>• Vision insurance</p><p><b>Schedule:</b></p><p>• 8 hour shift</p><p>• Monday to Friday</p><p><b>Ability to commute/relocate:</b></p><p>• Denver, CO 80223: Reliably commute or planning to relocate before starting work (Preferred)</p><p><b>Education:</b></p><p>• High school or equivalent (Preferred)</p><p><b>License/Certification:</b></p><p>• MED badge (Preferred)</p><p>Work Location: One location</p></div>","company":{"name":"Eureka Vapor"},"location":{"country":"United States","address":"Denver, CO, USA","city":"Denver","stateProvince":"CO"},"frontendLink":"/job-posting/eureka-vapor/front-office-receptionist-cannabis-industry/a34d53a91a64b56f96a9e27d6e397a6f","title":"Front Office Receptionist Cannabis Industry","category":"Agriculture & Farming","hash":"a34d53a91a64b56f96a9e27d6e397a6f","postingUrl":"https://us.bebee.com/job/20220213-d0cb43fd34707d39e5d28b6f239a79aa","timestamp":1644840809531,"postedOn":"30+ days ago"},{"function":["Administration"],"description":"<div><p>Job descriptionLowbanks Grow is looking for an Office Coordinator to join their team. This position will be based out of our Cannabis Farm in Lowbanks, ON. The successful candidate will focus on supporting the business-to-business sales and administrative work as well as manage partnerships across Canada.There is a lot of room for growth, salary reviews and increases, benefits, and more.Must have some knowledge and experience working in the medical cannabis industry.DAY TO DAY ACTIVITIES INCLUDE:Maintaining/organizing HC regulated paperwork.Tracking and recording all cannabis related activities.Creating SOPs and serve as the main point of contact to Health Canada.Sourcing and creating packaging for our cannabis products.Track and maintain records of supplies, prices, inventories, and deliveries.Maintain all office equipment; make service calls, order and replace parts for machines.Maintain bookkeeping duties including invoicing, accounts payable/receivable, vendor cheques/payments and all related postings in QuickBooks Online.Maintain office services and operations as they relate to staff policies and procedures; implement them accordingly and recommend modifications and/or improvements as requiredQUALIFICATIONS:Minimum 3-5 years experience in similar role requiredExcellent verbal and written communication skillsExcellent organizational and time management skillsStrong problem solving and analytical abilitiesHighly proficient with Microsoft Office Abode programs and QuickBooksExceptional attention to detailReference ID:OCCANJob Type:PermanentSalary:$18.00-$20.00 per hourBenefits:Dental careEmployee assistance programExtended health careOn-site parkingRRSP matchVision careWork from homeSchedule:8 hour shiftDay shiftMonday to FridayWork remotely:No</p></div>","company":{"name":"Recognized"},"location":{"country":"Canada","address":"Canada"},"frontendLink":"/job-posting/recognized/d836-office-administrator-ontario/c6b1505e977093c4fa5a7376bd0d5e4d","title":"D836 | Office Administrator - Ontario","category":"Retail","hash":"c6b1505e977093c4fa5a7376bd0d5e4d","postingUrl":"https://www.kitjob.ca/job/23518451/d836-office-administrator-ontario-ontario/","timestamp":1645022458737,"postedOn":"30+ days ago"}]